1678: Administrative Assistant – Clinical Trials Support OMM

Job description

Job Description Position Summary: The Administrative Assistant/Clinical Trials Support position provides administrative and organizational support for clinical trial activities within the Orthopedic Medicine and Mobility (OMM) and Canine Action Network to Defend Osteoarthritis (CANDO) Clinical Trials program. This position serves as a central communication and coordination resource for participating in clinical sites, pet owners enrolled in studies, sponsors, and donors. This role is non-clinical and non-scientific in nature and does not include responsibilities related to patient care, research data collection or analysis, regulatory oversight, protocol development, grant writing, or study proposal preparation. This position provides support for the general administrative operations of a given unit. Responsibilities include reception duties, scheduling, producing reports and correspondence, assisting in fiscal activities and rendering consistent office support. May assist with organizing meetings, travel and events. This position offers the potential for a hybrid work environment, with a combination of in-person and remote work, based on training requirements. Description of Work Unit: The Department of Clinical Sciences mission is to assure the health and productivity of animals to meet societal needs through high quality educational programs for professional veterinary medical students, graduate veterinarians, and the public through a faculty and veterinary medical center of excellence, and to advance and disseminate comparative biomedical knowledge in an environment of interdisciplinary collaboration. Signing bonus may be negotiated for the successful candidate at the time of offer. Full Consideration Date: The posting will remain open until filled. To ensure full consideration, please apply by Monday, August 24, 2026 at 11:59pm (MT). Essential Job Duties: Administrative Coordination & Clinical Trial Support Coordinate and manage meetings, appointments, site calls, and trial-related communications by maintaining calendars, organizing logistics, and ensuring efficient scheduling for investigators, sponsors, collaborators, and participating clinical sites. Serve as the primary administrative contact for participating clinics and pet owners, ensuring timely communication and follow up on timelines, forms, appointments, and study participation requirements. Communicate with participating pet owners to coordinate scheduling, provide reminders, and facilitate general communications. Track communications and maintain organized administrative records to support clinical trial activities and support overall organization of clinical trial activities. Assist with onboarding participating sites and providing non-technical study materials. Outreach, Recruitment & Advertising Support Coordinate outreach effort with participating clinics and community partners, supporting social media and communication campaigns related to trials. Support outreach and recruitment efforts by distributing materials and informational content and responding to general inquiries from owners and referring clinics. Donor & Sponsor Engagement S upport Provide administrative support for donor and sponsor engagement, including scheduling meetings, managing correspondence, organizing visits, and maintaining interaction records. Supervision: None Conditions of Employment: Pre-employment Criminal Background Check (required for new hires). The successful candidate must be legally authorized to work in the United States by the proposed start date. The department will not provide visa sponsorship for this position. Minimum Education Qualifications: High school diploma or GED required; Associate’s or Bachelor’s degree preferred. Minimum Experience/Skills Qualifications: Minimum of one (1) year of administrative, customer service, office support, or coordination experience. Strong organizational and time-management skills. Excellent written and verbal communication skills. Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Ability to maintain professionalism and confidentiality. Experience coordinating schedules, meetings, or events. Ability to interact professionally with pet owners, clinical partners, donors, and sponsors. Preferred Qualifications: Associate’s or Bachelor’s degree. Experience working in a veterinary, healthcare, university, nonprofit, or research environment . Experience supporting outreach, marketing, or donor engagement activities. Familiarity with scheduling platforms, mailing systems, or customer relationship management tools. Experience supporting multi-site programs or projects. Salary Range Salary Range: $50,000-$56,000 Required Application Documents To apply, please upload the following applicant documents. Ensure your materials fully address the required and preferred job qualifications of the position. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution. Cover Letter, Resume/CV Employee Benefits Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact. Review our detailed benefits information here. Explore the additional perks of working at CSU here. For the total value of CSU benefits in addition to wages, use our compensation calculator. Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in! Background Check Policy Statement Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so. EEO Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.