26-068.U - Facilities Manager

Job description

Job Objective: Supervise the Facilities Management & Office Services teams, including the day-to-day operations of the company’s offices and facilities. Support the company’s overall real estate strategy based on its current and future needs. Essential Job Responsibilities: Oversee the day-to-day operations of all real estate and facilities, including general maintenance and building operations and coordinate with the Office Services, Facilities Management and other 3rd party teams. Identify and implement best practices, policies, procedures, and training for facilities and office services teams. Determine expectations for assessing property management needs, safety issues, security, and related matters. Create and direct plans to maintain and enhance physical facilities. Assist in preparing facilities budgets, including capital expenditures, maintenance, and general and administrative costs of operations for all properties and staff, including 5-year plans and forecasts. Lead efforts to identify cost-saving opportunities and drive effective facility operations. Travel regularly to field locations to conduct on-site assessments of facilities, building systems, maintenance conditions, safety practices, and operational needs. Personally evaluate property conditions, verify reported issues, review incidents, and recommend corrective actions and capital improvements. Ensure compliance with internal, local and federal guidelines and safety standards. Manage capital projects, including budget review, negotiations with vendors, review and approve payables and ensure successful completion. Provide strong leadership to ensure that all facility management and maintenance tasks are completed correctly, on time, and aligned with company needs. Communicate regularly with Senior Management, Legal, Human Resources & Real Estate to share ideas and check the progress of objectives. Actively participate in business meetings to suggest ideas that could save company resources, create value and provide recommendations to solve problems in the workplace. Provide technical oversight for the facilities function to ensure completion of all projects and tasks. Demonstrate the ability to manage multiple priorities simultaneously. Instill a culture of excellent customer service that surpasses client expectations and increases company value. Assemble relevant data and present to management and stakeholders as needed. Develop facilities team goals and objectives that align with the overall organizational strategy. Manage performance and supervise personnel to achieve goals; plan, direct, and organize workloads; train, motivate, monitor, and evaluate staff; and review progress and implement changes as needed. Working knowledge of FM Systems software is a plus. Set objectives for direct reports on service performance and metrics for success. Ensure building operations comply with all local zoning laws and regulations. Create functional strategies and specific objectives for the facilities team, including developing budgets, policies, and procedures to support company objectives. Work constructively with department heads on space planning and all facility needs, ensuring customer satisfaction. Prepare and manage plans for the allocation and utilization of space, occupy reports, furniture installation and allocation, security access and parking management and recommend changes or improvements as needed. Develop, compile and manage facility operations and maintenance policies, procedures, and work instructions. Serve as a liaison to the property owner and/or landlords and subtenants. Maintain strong business relationships with vendors & service providers. Manage multiple ongoing projects; select vendors and contractors; review and approve invoices within the company’s delegation of authority. Other Job Responsibilities: Demonstrate commitment to company core values — Integrity, Ownership, Urgency, Alignment, and Innovation — in all daily responsibilities and interactions. Actively support and contribute to the company’s mission and vision through reliable, high-quality work Other duties as assigned by management. Qualifications: Seven (7) + years of experience in Facilities/Office/Project Management and at least two (2) + years of management experience leading a facilities team. Ability to establish and maintain effective working relationships with employees, supervisors, other departments, officials, vendors and the public. Ability to complete multiple, diverse tasks of differing priorities without close supervision. Valid Driver’s License and driving record acceptable for company insurance purposes. Solid financial acumen, including budgeting, planning, analytical thinking, and problem solving. Strong technology literacy, including advanced knowledge of Microsoft Office (Excel, Word, PowerPoint, Outlook) and other systems relevant to facilities management in the oil and gas industry. Excellent communication skills (both written and oral), interpersonal skills, critical decision-making abilities, and cross networking abilities. Strong leadership skills, including goal setting, motivating employees, and measuring results. Strong commercial skills, including planning, organizing, time management, contract negotiation, and awareness of business trends and industry developments. Strong understanding of preventative and predictive maintenance with the ability to document and manage PM tasks and track changes. Ability to handle sensitive information confidentially and manage multiple initiatives simultaneously. Ability to understand company business objectives and develop and implement action plans accordingly. Ability to influence and collaborate internally and externally at all organizational levels. Effective in project management, implementation and follow through. Excellent customer service; good interpersonal/problem solving skills. Completes all required work timely and accurately. Complies with all company safety and policy requirements. Education Requirements, Certifications, Licenses, and Registrations: Bachelor’s Degree or equivalent combination of education and experience in facilities management, business, or a related discipline. Proficient with Microsoft Office products and other relevant facilities technology platforms. Knowledge of or experience in the Oil and Gas industry is a plus.