Job Type: Full-TimeLocation: 100% RemoteTimezone: US(PST)OverviewWe are seeking a highly detail-oriented and proactive PO & Production QC Coordinator to manage purchase order timelines, coordinate third-party inspections (e.g., QIMA), and ensure smooth communication between production, planning, and logistics teams.This role owns the operational heartbeat of production — from PO creation to final QC approval — ensuring orders move forward accurately and on time.Core ResponsibilitiesPurchase Order ManagementMonitor and track all open POs from creation through shipmentConfirm PO issuance dates and escalate delaysDetermine whether POs need to be moved forward or pushed back based on production realitiesCommunicate quantity changes or shipment splits (e.g., “Only X pieces ready — can we ship Y on this date?”)Maintain updated production calendars and PO trackerProduction CoordinationLiaise with factories to confirm production status and readinessValidate production completion timelinesIdentify risks early and flag delays before they become problemsCoordinate partial shipments when neededQuality Control (QC) ManagementSchedule inspections with third-party QC providers (e.g., QIMA or similar)Ensure inspections are booked when production is completeManage QC portal documentation and follow-upsTrack inspection results and resolve failed inspectionsCommunicate QC approvals to logistics and planning teamsCross-Functional CollaborationWork closely with Planning, Supply Chain, and Logistics teamsProvide clear updates on readiness, shipment timing, and riskEnsure production capacity aligns with forecasted demandEscalate production or quality issues with recommended solutionsKPIs% of POs shipped on timeInspection scheduling accuracyReduction in last-minute shipment changesZero missed QC bookingsAccurate PO tracker maintenanceQualifications2–5+ years in production coordination, supply chain, or PO managementExperience working with factories and third-party QC providers (QIMA preferred)Strong Excel / Google Sheets skillsHighly organized with strong follow-throughAbility to manage multiple POs simultaneouslyClear communicator with factory-level English proficiencyPersonality TraitsObsessively detail-orientedProactive (doesn’t wait for someone to ask)Calm under production pressureComfortable pushing back when timelines don’t make sense
Job Type: Full-Time
Location: 100% Remote
Timezone: US(PST)
Overview
We are seeking a highly detail-oriented and proactive PO & Production QC Coordinator to manage purchase order timelines, coordinate third-party inspections (e.g., QIMA), and ensure smooth communication between production, planning, and logistics teams.
This role owns the operational heartbeat of production — from PO creation to final QC approval — ensuring orders move forward accurately and on time.
Core Responsibilities
Purchase Order Management
- Monitor and track all open POs from creation through shipment
- Confirm PO issuance dates and escalate delays
- Determine whether POs need to be moved forward or pushed back based on production realities
- Communicate quantity changes or shipment splits (e.g., “Only X pieces ready — can we ship Y on this date?”)
- Maintain updated production calendars and PO tracker
Production Coordination
- Liaise with factories to confirm production status and readiness
- Validate production completion timelines
- Identify risks early and flag delays before they become problems
- Coordinate partial shipments when needed
Quality Control (QC) Management
- Schedule inspections with third-party QC providers (e.g., QIMA or similar)
- Ensure inspections are booked when production is complete
- Manage QC portal documentation and follow-ups
- Track inspection results and resolve failed inspections
- Communicate QC approvals to logistics and planning teams
Cross-Functional Collaboration
- Work closely with Planning, Supply Chain, and Logistics teams
- Provide clear updates on readiness, shipment timing, and risk
- Ensure production capacity aligns with forecasted demand
- Escalate production or quality issues with recommended solutions
KPIs
- % of POs shipped on time
- Inspection scheduling accuracy
- Reduction in last-minute shipment changes
- Zero missed QC bookings
- Accurate PO tracker maintenance
Qualifications
- 2–5+ years in production coordination, supply chain, or PO management
- Experience working with factories and third-party QC providers (QIMA preferred)
- Strong Excel / Google Sheets skills
- Highly organized with strong follow-through
- Ability to manage multiple POs simultaneously
- Clear communicator with factory-level English proficiency
Personality Traits
- Obsessively detail-oriented
- Proactive (doesn’t wait for someone to ask)
- Calm under production pressure
- Comfortable pushing back when timelines don’t make sense
