Position: Roadshow Coordinator - Sam's Club & Costco OperationsLocation: Remote (Global)Employment Type: Full-TimeType of contract: Independent contractor 🌎 Work from any corner of the world and be a part of the #remoteworkrevolution!‼️Position Overview:The Roadshow Coordinator is responsible for managing end-to-end operational coordination for retail roadshow events at Sam’s Club and Costco Wholesale locations. This role ensures seamless execution of roadshow logistics, inventory management, and cross-functional collaboration between internal teams and third-party logistics providers.Key Responsibilities:1. Transfer Order Management & Documentation: Create and manage Transfer Orders (TOs) for roadshow shipments to retail locations Upload product assembly Work Orders (Kitting Requests) with appropriate lead times Ensure all TOs include accurate Allocation Plans and are properly integrated between ERP and 3PL fulfillment systems Maintain accurate documentation across master show schedules and internal tracking tools 2. Inventory Operations & Issue Resolution: Monitor and resolve inventory discrepancies for active roadshow locations Coordinate with warehouse teams to address planogram (POG) discrepancies prior to show completion Manage replenishment orders to maintain optimal stock levels during live events Handle urgent shipment requests requiring expedited or overnight delivery 3. Schedule Management & Planning: Upload and maintain roadshow schedules within the ERP system Coordinate with internal stakeholders to confirm show dates, locations, and product quantities Manage changes to Bills of Materials (BOMs) and SKU configurations by location Partner with cross-functional teams to finalize planograms prior to schedule uploads 4. Returns & Transfer Order Closure: Process and close return Transfer Orders for completed roadshows Cross-reference fulfillment systems before closing TOs to ensure inventory accuracy Manage partially fulfilled orders and determine proper line-item closures Identify and resolve stale transfer orders to maintain clean system records 5. Cross-Functional Collaboration: Coordinate with fulfillment centers, logistics partners, and merchant teams Work closely with inventory operations to resolve ERP and system discrepancies Communicate with retail partners regarding show confirmations and operational changes Partner with warehouse operations to ensure timely order fulfillment and shippingRequirements:Required Skills & Qualifications: Strong organizational and project management skills Experience working with ERP systems (e.g., NetSuite) and 3PL fulfillment platforms Ability to manage multiple concurrent events and shifting timelines Excellent cross-functional communication skills Strong problem-solving ability, particularly in time-sensitive inventory and shipping scenarios High attention to detail in documentation and order management Comfortable working in fast-paced environments with evolving priorities Preferred Qualifications: Experience supporting warehouse club roadshows or retail event programs Background in retail operations, supply chain, or inventory coordination Familiarity with SKU-level allocation planning and BOM management Success Metrics: Timely and accurate creation and processing of Transfer Orders Minimal inventory discrepancies across active roadshow locations Seamless coordination of logistics across multiple retail partners Accurate and efficient return processing and order closure
Position: Roadshow Coordinator - Sam's Club & Costco Operations
Location: Remote (Global)
Employment Type: Full-Time
Type of contract: Independent contractor
🌎 Work from any corner of the world and be a part of the #remoteworkrevolution!‼️
Position Overview:
The Roadshow Coordinator is responsible for managing end-to-end operational coordination for retail roadshow events at Sam’s Club and Costco Wholesale locations. This role ensures seamless execution of roadshow logistics, inventory management, and cross-functional collaboration between internal teams and third-party logistics providers.
Key Responsibilities:
1. Transfer Order Management & Documentation:
- Create and manage Transfer Orders (TOs) for roadshow shipments to retail locations
- Upload product assembly Work Orders (Kitting Requests) with appropriate lead times
- Ensure all TOs include accurate Allocation Plans and are properly integrated between ERP and 3PL fulfillment systems
- Maintain accurate documentation across master show schedules and internal tracking tools
2. Inventory Operations & Issue Resolution:
- Monitor and resolve inventory discrepancies for active roadshow locations
- Coordinate with warehouse teams to address planogram (POG) discrepancies prior to show completion
- Manage replenishment orders to maintain optimal stock levels during live events
- Handle urgent shipment requests requiring expedited or overnight delivery
3. Schedule Management & Planning:
- Upload and maintain roadshow schedules within the ERP system
- Coordinate with internal stakeholders to confirm show dates, locations, and product quantities
- Manage changes to Bills of Materials (BOMs) and SKU configurations by location
- Partner with cross-functional teams to finalize planograms prior to schedule uploads
4. Returns & Transfer Order Closure:
- Process and close return Transfer Orders for completed roadshows
- Cross-reference fulfillment systems before closing TOs to ensure inventory accuracy
- Manage partially fulfilled orders and determine proper line-item closures
- Identify and resolve stale transfer orders to maintain clean system records
5. Cross-Functional Collaboration:
- Coordinate with fulfillment centers, logistics partners, and merchant teams
- Work closely with inventory operations to resolve ERP and system discrepancies
- Communicate with retail partners regarding show confirmations and operational changes
- Partner with warehouse operations to ensure timely order fulfillment and shipping
Requirements:
Required Skills & Qualifications:
- Strong organizational and project management skills
- Experience working with ERP systems (e.g., NetSuite) and 3PL fulfillment platforms
- Ability to manage multiple concurrent events and shifting timelines
- Excellent cross-functional communication skills
- Strong problem-solving ability, particularly in time-sensitive inventory and shipping scenarios
- High attention to detail in documentation and order management
- Comfortable working in fast-paced environments with evolving priorities
Preferred Qualifications:
- Experience supporting warehouse club roadshows or retail event programs
- Background in retail operations, supply chain, or inventory coordination
- Familiarity with SKU-level allocation planning and BOM management
Success Metrics:
- Timely and accurate creation and processing of Transfer Orders
- Minimal inventory discrepancies across active roadshow locations
- Seamless coordination of logistics across multiple retail partners
- Accurate and efficient return processing and order closure
