7262-Maintenance Planner-Facilities-SFO (TPV-7262-165097)

Under direction, plans and coordinates general grounds maintenance and maintenance and repair activities on various public buildings, industrial facilities and public rights of way to achieve optimum efficiency of manpower, time, equipment and material; performs related duties as required. The essential functions and duties of the position include: Investigate and evaluate departmental requests for various types of maintenance and repair. This may include on-site inspections of machinery and structures. Prepare cost estimates for maintenance and repair activities and develop and maintain a list of materials and labor costs for recurring maintenance jobs. Plan maintenance and repair schedules for routine and preventive maintenance to ensure uninterrupted operation of systems; Develop, inspect, and survey preventive maintenance procedures as required to adjust to changes in system operations, use patterns and new developments in maintenance and materials technologies. Report difficult maintenance situations to the Asset Manager and recommend a course of action. Prepare statistical reports on all maintenance and repair activities. Work with shop supervisors and division management to develop meaningful Key Performance Indicators (KPI) to empower the division leadership to manage the workload. May supervise the work of subordinate personnel such as schedulers and clerical staff by planning, assigning, coordinating, and directing work assignments. Maintain and evaluate systems maintenance history records to ensure accurate and timely assessment of equipment and system performance with respect to work performed, frequency of failure and labor and materials costs. Report on corrective maintenance work orders that result from preventive maintenance work orders that were not accomplished and cause equipment to breakdown. Check for repeated work orders being performed with the same issues reported. Assist in planning, configuration, testing, and implementation of new Computerized Maintenance Management System (CMMS) requirements. Maintain inspection, testing and maintenance records as necessary for safety or compliance purposes and store all safety related inspection certificates in CMMS. Create new work orders and job plans. Review and report progress on work orders or special projects. Report problems and roadblocks to management for remediation. Classify assets and locations in the Computerized Maintenance Management System (CMMS). Design and implement new maintenance programs under the direction of the Facilities Asset Manager. Make minimum staffing level recommendations to satisfy anticipated labor requirements for new construction. Analyze work orders by size, urgency, skill set, location, complexity, and available manpower; and assist operations teams by issuing work orders in a sequential flow to individual technicians or work teams. Coordinate the engagement and direction of appropriate subcontractors or other City/County Departments, such as the Department of Public Works (DPW). Work closely with shops to stage materials, permits, subcontractors, tools, and other resources necessary to accomplish the work in the most productive manner possible. Work with shop supervisors to use the resources scheduler function to assign work orders to line staff based on their work patterns. Provide regular statistical reporting to the shop supervisors and management team related to productivity, project progress, and materials usage. Using guidelines set by management, develop, implement, and manage preventive maintenance and life cycle optimization strategies. Document any workflow changes. Prepare user guides and conduct training for CMMS users of all levels. These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement. 1. Three (3) years of verifiable experience in one of the following areas: a) as a maintenance estimator and/or scheduler or equivalent in facilities (building utilities, related structures and equipment) maintenance; b) as a maintenance planner for construction or facilities/equipment maintenance; c) as a supervisor of journey level workers in a construction or facilities/equipment maintenance related field; OR 2. Four (4) years of verifiable journey level experience in a construction or facilities/equipment maintenance related field; OR 3. Completion of a minimum four (4) year Building and Trades certified apprenticeship program AND two (2) years journey level of experience in a construction or facilities/equipment maintenance (a copy of apprenticeship certificate must be submitted with application). Minimum Qualifications Notes: For minimum qualifications #1, #2 and #3 listed above, the experience must include one (1) year using a Computerized Maintenance Management System (CMMS) program. LICENSE AND CERTIFICATION Possession of a valid California driver's license. Desirable Qualifications: High level of proficiency in the use of Mainsaver, Infor, Maximo, or another Computerized Maintenance Management System (CMMS) to plan and schedule maintenance activities for various trades. Proficient in the use of Microsoft Office Suite, especially Word and Excel. Ability to adapt to change and work effectively in a team environment. Ability to thrive in a fast-paced, energetic, multi-tasking, and often stressful environment. Excellent critical thinking, problem-solving, and organizational skills. Ability to work with minimal supervision. Excellent oral and written communication skills Verification : Applicants will receive a confirmation email from that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. Verification of Education & Experience Applicants may be required to submit verification of qualifying experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at . Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Please review the articles on Employment Application and Minimum Qualifications and Verification of Experience and/or Education for consideration when reviewing applications. Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Resumes will not be accepted in lieu of a completed City and County of San Francisco application. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. Selection Procedures : After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following: Selection Procedure: The selection process will include the evaluation of applications about minimum requirements. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited for an interview. Notes: Applicants who meet the minimum qualifications are not guaranteed advancement through all of the steps in the selection procedure. Transportation Security Administration (TSA) Security Clearance : Candidates for employment with the San Francisco Airport Commission are required to undergo a criminal history record check, including FBI fingerprints, and Security Threat Assessment to determine eligibility for security clearance and may be required to undergo drug/alcohol screening. Per Civil Service Commission Rule Section 110.9.1, every applicant for an examination must possess and maintain the qualifications required by law and by the examination announcement for the examination. Failure to obtain and maintain security clearance may be a basis for termination from employment with the Airport Commission. Customs Clearance: Candidates for employment with the San Francisco Airport Commission require the incumbent be qualified for unescorted access to the San Francisco International Airport U.S. Customs Security Area. An application for a U.S. Custom Access Seal may be submitted to Customs ONLY after employment has commenced. Employment in this position requires that the incumbent submit an application for, successfully acquire, and maintain a Customs Access Seal. Per Civil Service Commission Rule 110.9.1, every applicant must possess and maintain the qualifications required by law and by the examination announcement for this examination. Failure to acquire or maintain customs access, a requirement for this position, may be basis for termination from employment with the Airport Commission. Customs Access Seal requirements and procedures are located in the Code of Federal Regulations, Title 19, Part 122, Sections 181 or 189. Medical Examination: Prior to appointment, candidates must successfully pass a medical examination to determine his/her ability to perform the essential functions of the job and/or ability to meet the physical minimum requirements. Terms of Announcement and Appeal Rights: Applicants must be guided solely by the provisions of this announcement, including requirements, periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at . Additional Information Regarding Employment with the City and County of San Francisco Information About the Hiring Process Conviction History Employee Benefits Overview Equal Employment Opportunity Disaster Service Worker ADA Accommodation Right to Work Copies of Application Documents Diversity Statement How to Apply All job applications for the City and County of San Francisco must be submitted through our online portal. Please visit to begin your application process. • Select the “Apply Now” button and follow instructions on the screen. Computers are available for the public (9:00 a.m. to 4:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor and at the City Career Center at City Hall ,1 Dr. Carlton B. Goodlett Place, Room 110. Ensure your application information is accurate, as changes may not be possible after submission. Your first and last name must match your legal ID for verification, and preferred names can be included in parentheses. Use your personal email address, not a shared or work email, to avoid unfixable issues. Applicants will receive a confirmation email from that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. Recruitment Analyst Information: If you have any questions regarding this recruitment or application process, please contact the recruitment analyst, Linda King at . Recruitment ID: TPV-7262-165097 The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law. TYPE OF APPOINTMENT: PROVISIONAL (TPV) This is not a permanent appointment. A provisional appointee must participate and be successful in a Civil Service Examination process for this classification and be selected through an open competitive process in order to be considered for a permanent appointment. Provisional appointments may not exceed three (3) years. Specific information regarding this recruitment process are listed below: *This announcement has been amended to reflect changes with the application deadline & compensation range. Applicants who already applied need not to reapply.* 7/1 : Extended application deadline to Thursday, July 16, 2026. 7/31: Extended application deadline to Friday, August 14. Application Opening: 6/1/2026 Application Deadline: Apply immediately. Please be advised that interested applicants are encouraged to apply as soon as possible as this announcement may close at any time after 5:00 PM on 6/16/2026. Compensation Range: $169,130 yearly; $81.3125 hourly Recruitment ID: TPV-7262-165097; RTF0165096-01120244 Working at SFO: San Francisco International Airport (SFO) is one of the most dynamic and consequential airports in the world, serving as the primary international gateway to Northern California and Silicon Valley. As an enterprise department of the City and County of San Francisco, SFO welcomes over 54 million guests annually and offers nonstop service to more than 140 destinations worldwide on 50+ airlines. SFO is far more than a transportation hub. It is a recognized leader in environmental sustainability, equity, arts and culture, and forward-thinking infrastructure. With approximately 1,900 City employees and a broader community of more than 25,000 workers across airlines, concessionaires, and partners, SFO generates significant economic vitality across the Bay Area region. Our mission is to deliver an airport experience where people and our planet come first. Our core values of Safety and Security, Teamwork, Excellence, Care, and Equity guide everything we do as we build a supportive, purpose-driven workplace where all employees can thrive. SFO is proud to be an equal opportunity employer committed to a diverse, equitable, and inclusive workplace. We welcome candidates of all backgrounds, identities, and lived experiences. Applicants are considered regardless of race, sex, age, religion, color, national origin, ancestry, disability, genetic information, marital status, sexual orientation, gender identity or expression, military and veteran status, or other protected category under applicable law. Learn more about careers at SFO at , and follow us on Facebook , Instagram , YouTube , LinkedIn , Bluesky and Threads .