We are seeking a Bilingual ABA Care Coordinator to support our Clinical Operations team by coordinating therapist schedules, tracking client authorizations, and ensuring continuity of care. This role serves as a key liaison between therapists, clinical staff, and families to ensure services are delivered efficiently and scheduling disruptions are resolved promptly.The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced healthcare environment.Job ResponsibilitiesCoordinate therapist-to-client scheduling based on availability, location, language, and clinical needs. Maintain accurate therapist and client schedules while managing cancellations and scheduling changes. Track client authorization hours and coordinate with clinical and billing teams regarding upcoming expirations. Maintain accurate records in scheduling and case management systems. Communicate with therapists, clinical staff, and families regarding scheduling, appointments, and service updates. Support new client onboarding by coordinating schedules following authorization approval. Escalate scheduling conflicts, staffing gaps, and authorization issues as needed. Generate scheduling reports and monitor scheduling trends to support operational efficiency.RequirementsFluent in English and Spanish (written and verbal) is required. Minimum 1–2 years of experience in care coordination, patient scheduling, healthcare administration, or a related role. Experience in ABA, behavioral health, healthcare, or home care is highly preferred. Experience using EHR, scheduling, or case management systems. Familiarity with insurance authorizations, Medicaid, or service hour tracking is an advantage. Experience with CentralReach, Catalyst, Theralytics, or similar platforms is preferred. Strong organizational, multitasking, and communication skills. High attention to detail and proficiency with Microsoft Office and Google Workspace.Internet Connection:Primary internet connection with a minimum speed of 15 Mbps.Backup internet connection with at least 10 Mbps.Backup connection must be capable of supporting work during a power outage.Primary Device:Desktop or laptop equipped with at least:Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor.A minimum of 8 GB RAM.Backup Device:Must meet or exceed the performance of an Intel Core i3 processor.Must be functional during power interruptions.Peripherals and Workspace:A functioning webcam.A noise-canceling USB headset.A quiet, dedicated home office space.A smartphone for communication and verification purposes.Benefits Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth. Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field. Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward. Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards. Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment. Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.
We are seeking a Bilingual ABA Care Coordinator to support our Clinical Operations team by coordinating therapist schedules, tracking client authorizations, and ensuring continuity of care. This role serves as a key liaison between therapists, clinical staff, and families to ensure services are delivered efficiently and scheduling disruptions are resolved promptly.
The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced healthcare environment.
Job Responsibilities
- Coordinate therapist-to-client scheduling based on availability, location, language, and clinical needs.
- Maintain accurate therapist and client schedules while managing cancellations and scheduling changes.
- Track client authorization hours and coordinate with clinical and billing teams regarding upcoming expirations.
- Maintain accurate records in scheduling and case management systems.
- Communicate with therapists, clinical staff, and families regarding scheduling, appointments, and service updates.
- Support new client onboarding by coordinating schedules following authorization approval.
- Escalate scheduling conflicts, staffing gaps, and authorization issues as needed.
- Generate scheduling reports and monitor scheduling trends to support operational efficiency.
Requirements
- Fluent in English and Spanish (written and verbal) is required.
- Minimum 1–2 years of experience in care coordination, patient scheduling, healthcare administration, or a related role.
- Experience in ABA, behavioral health, healthcare, or home care is highly preferred.
- Experience using EHR, scheduling, or case management systems.
- Familiarity with insurance authorizations, Medicaid, or service hour tracking is an advantage.
- Experience with CentralReach, Catalyst, Theralytics, or similar platforms is preferred.
- Strong organizational, multitasking, and communication skills.
- High attention to detail and proficiency with Microsoft Office and Google Workspace.
- Internet Connection:
- Primary internet connection with a minimum speed of 15 Mbps.
- Backup internet connection with at least 10 Mbps.
- Backup connection must be capable of supporting work during a power outage.
- Primary Device:
- Desktop or laptop equipped with at least:
- Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor.
- A minimum of 8 GB RAM.
- Backup Device:
- Must meet or exceed the performance of an Intel Core i3 processor.
- Must be functional during power interruptions.
- Peripherals and Workspace:
- A functioning webcam.
- A noise-canceling USB headset.
- A quiet, dedicated home office space.
- A smartphone for communication and verification purposes.
Benefits
- Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
- Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
- Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.
- Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
- Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
- Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.
CrewBloom is on a mission to connect global professionals with remote jobs they love. Since launching in 2016, we have expanded our global footprint to 22 countries in Asia, the Middle East, and Europe.
CrewBloom is on a mission to connect global professionals with remote jobs they love. Since launching in 2016, we have expanded our global footprint to 22 countries in Asia, the Middle East, and Europe.
