Account Payable

Job description

Job Description Responsible for maintaining complete and accurate records of all financial transactions related to hotel vendors, suppliers, and operational expenses in compliance with Pullman brand standards and local regulations. Receive, verify, and match all vendor invoices, purchase orders, and receiving reports prior to processing to ensure operational accuracy. Ensure proper authorization, coding, and managerial approval for all operational and capital expenses. Prepare and process accurate and timely payment runs via bank transfer, cheque, or other authorized payment methods. Reconcile vendor statements regularly and resolve any billing errors, discrepancies, or disputed invoices promptly. Maintain the accounts payable ledger and ensure accurate posting into the hotel financial system. Prepare month-end accounts payable aging reports, accruals, and balance sheet reconciliations within designated deadlines. Ensure proper tax compliance, including withholding tax deductions and VAT handling on vendor payments. Maintain well-organized electronic and physical filing systems for all financial documents to support internal and external audits. Coordinate closely with Purchasing, Receiving, and Department Heads regarding receiving discrepancies, pricing mismatches, or delayed document submissions. Provide professional and timely customer service to internal and external stakeholders regarding all payment inquiries. Qualifications & Requirements Minimum of two to three years of working experience in accounting, specifically within a five-star hotel or hospitality industry background. Proficient in using hotel financial software and enterprise resource planning systems. Advanced proficiency in Microsoft Excel, including data analysis and reporting functions. Strong understanding of local tax regulations, VAT, withholding taxes, and general accounting principles. High level of accuracy, strong attention to detail, and solid numerical skills. Excellent organizational skills with the ability to handle high-volume data and meet strict monthly deadlines. Strong communication and interpersonal skills for cross-departmental collaboration. Fluent in both written and spoken English and the local language. Join a hotel that is a member of the Accor network, whose group brings together more than 45 brands, 5,500 hotels, 10,000 restaurants and lifestyle destinations. Here, we believe in you and what you bring to the table. There are many opportunities for development and advancement. Every gesture, every smile, every action, contributes to creating a positive and memorable impact for our customers, our colleagues and also for our planet. Together, we embody the vision of responsible hospitality. Take the opportunity to become a Heartist®, and let your heart guide you in this world where life beats faster. Pullman Ciawi Vimala Hills Resort Spa & Convention is a premium 5-star retreat sprawled across 14 hectares. The hotel is designed to immerse guests in breathtaking natural vistas and unrivaled tranquility. Pullman Ciawi Vimala Hills Resort Spa & Convention achieved the prestigious accolade of "Hotel of the Year" at the Accor Asia Leadership Conference. As one of The Best Resort in Asia, the hotel offers 208 opulent rooms and 19 villas, 4 restaurants and bar, meeting rooms and convention centers, spa, entertainment and activities area.