Accountant/Finance Manager

Job description

Job Description: Come and join one of the world’s leading luxury travel brands. A&K Travel Group is a dynamic collection of travel and cruise companies, including Abercrombie & Kent, Crystal, and the world’s oldest travel agency, Cox & Kings. We create unique, immersive travel experiences worldwide. Our people make us a great place to work, fostering a supportive environment with ongoing training and global career opportunities. We also make a difference: Abercrombie & Kent Philanthropy has supported communities for 40 years, and we were recognised by Which? for exceptional client care during the pandemic. ROLE PROFILE Position : Accountant/Finance Manager, Italy Services Department : Group Finance Location : Milan, Italy Reports to : Europe Regional Finance Director Salary Range: EURO 50,000.00 - 60,000.00 PURPOSE The Finance Manager will have full ownership of the Italy Services entity (c.15 employees), leading all financial, payroll, and statutory activities. This is a hands-on role combining financial control, accounting, payroll coordination, and business partnering within a small, standalone entity environment. RESPONSIBILITIES Key Responsibilities 1. Financial Control & Accounting Maintain full ownership of the general ledger and accounting records Record and analyse salaries, including payroll postings and reconciliations Manage fixed assets: capitalisation, movements, and monthly depreciation Record purchase invoices, staff expenses, and ensure compliance with deductibility rules Prepare and post accruals and deferrals (G&A and other costs) Manage bank postings, reconciliations, and transaction allocations 2. Payments & Cash Management Oversee and process all payments including: Salaries, tax payments, pension funds, and suppliers VAT, corporate taxes, and other statutory payments Act as secondary approver on banking platforms Monitor cash flow and working capital 3. VAT, Tax & Statutory Compliance Prepare and submit VAT returns and maintain VAT registers Manage quarterly and annual tax declarations Coordinate with external advisors (CPA, payroll consultant) Ensure compliance with Italian statutory and tax requirements 4. Management Reporting & Planning Prepare monthly management accounts with variance analysis Produce additional reporting (e.g. Prophix reports) Support budgeting and forecasting processes including: P&L and G&A cost planning Salary cost projections Reconciliation of budget/forecast vs. actuals 5. Payroll Administration Act as key interface with outsourced payroll provider Collect and submit monthly payroll inputs including: Absences, sick leave, parental leave Salary adjustments and working hour changes Expense reimbursements and benefits Review payroll outputs and ensure accuracy of payslips Process salary payments and resolve discrepancies 6. Employee Finance Administration Support onboarding processes (tax data, benefits, system coordination) Manage lunch voucher process (calculation, ordering, distribution) Support expenses process (with ongoing automation improvements) Process bonus payments in coordination with HR 7. Revenue & Intercompany Accounting Raise and record sales invoices (including SDI e-invoicing) Manage recharge invoices and intercompany transactions Reconcile intercompany balances and agreements 8. Audit & Governance Lead the audit process and prepare statutory accounts Ensure timely delivery of audit requirements and filings Maintain strong internal controls and compliance 9. Team & Stakeholder Management Manage and oversee the local finance resource Act as the primary finance contact for the Italy entity Collaborate with HR, regional finance teams, and external providers SKILLS & EXPERIENCE Qualified accountant or equivalent experience in Italy Strong knowledge of Italian GAAP, VAT, and payroll processes Experience in a broad, hands-on finance role within a small entity Strong understanding of end-to-end accounting and payroll Experience working with external payroll providers and auditors High attention to detail and strong organisational skills Fluent in Italian and English PERSON SPECIFICATION Hands-on and proactive, with a strong sense of ownership Comfortable operating as a standalone finance lead Strong problem-solving and process improvement mindset Effective communicator with both finance and non-finance stakeholders EEO Statement Abercrombie & Kent is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.