Accounting & Administrative Assistant

At City Wide Facility Solutions, we’re always looking for A-level talent. Imagine an organization where people wake up every morning inspired to grow, be excellent and make an impact. Our passionately engaged A-Team works collaboratively in a fast-paced culture that emphasizes a dedication to serving others with excellence in all we do. Here you will find a high-energy work environment that balances high expectations with coaching, group support, and fun.Who We Are At City Wide Facility Solutions of Southeastern Wisconsin, we’re more than a facility management company — we’re a people-first, purpose-driven team committed to making a lasting impact. Our culture is built on servant leadership, integrity, teamwork, community impact and the belief that excellence is achieved when we lift others up. We celebrate wins, support our employees and contractors like family, always aim to be 1% better every day, and never lose sight of the bigger picture: helping our clients, contractors, and communities thrive.Why You’ll Love It HereWe’re intentional about building a workplace where people are valued for who they are and what they bring. Whether it’s receiving a raving review from a client, supporting a teammate, or contributing to a community initiative, you’ll find purpose in your work and pride in your impact.Is This You?Do you have experience in accounting, bookkeeping, or office administration and enjoy keeping things accurate, organized, and running smoothly? Are you detail-oriented, dependable, and comfortable managing multiple priorities while supporting a fast-paced team? If so, consider this great opportunity with City Wide Facility Solutions! We are seeking an Accounting & Administrative professional to join our Milwaukee team. This role supports the day-to-day financial and administrative operations of the business, including accounts payable and receivable, invoicing, payment processing, deposits, collections, compliance documentation, month-end tasks, and general office administration. The ideal candidate is a strong communicator who takes initiative, follows through on responsibilities, identifies potential risks, and looks for opportunities to improve processes while providing excellent support to our clients, Independent Contractors, leadership, and team.This position is based near downtown Milwaukee with expectations to work in the office 5 days per week full time.Accounting Responsibilities· Process accounts payable and accounts receivable transactions.· Prepare and process customer invoices and contract billing.· Apply customer payments and maintain accurate customer account records.· Process daily bank deposits & ACH deposits.· Prepare ACH transactions for approval.· Process company credit card transactions and expense documentation.· Prepare annual 1099 information for review.· Review customer compliance documentation.· Assist with collections and account follow-up.· Maintain organized accounting files and supporting documentation.· Assist with month-end accounting tasks as assigned.· Be aware of any potential risks and propose ideas to management.Administrative Responsibilities· Answer and direct incoming phone calls.· Process and distribute incoming and outgoing mail.· Maintain office in a professional appearance.· Maintain office supply inventory and place orders as needed.· Prepare and distribute customer price increase notifications.· Provide administrative support for special projects and department initiatives.· Assist with document preparation, filing, and record maintenance.· Support leadership with general administrative needs.· Perform other duties as assigned to support the needs of the organization.· Review Independent Contractor compliance documentation to activate vendor.· Assist with Process Development & Implementation as directed.· Cross Train with Independent Contractor RecruiterRequirements· Associate degree in Accounting, Business Administration, or related field preferred.· Two or more years of accounting or bookkeeping experience preferred.· Strong attention to detail and organizational skills.· Proficient in Microsoft Office, especially Excel.· Experience with accounting software preferred. Bonus if experience with Business Central· Excellent communication and customer service skills.· Ability to prioritize multiple tasks while maintaining accuracy.BenefitsCity Wide Facility Solutions offers competitive compensation and comprehensive benefits including:Health Care Plan (Medical, Dental & Vision)Retirement Plan (401k) with company match15 Days PTO (Paid Time Off)9 Company Paid HolidaysExceptional Work/Life BalanceTraining & DevelopmentOpportunities for AdvancementGiving Back Matters HereWe believe that when we support our community, everyone benefits. That’s why we offer paid volunteer time so you can give back to causes you care about — alongside a team that shares your heart for service. Whether it's through company-led outreach or supporting a charity of your choice, you’ll be part of a ripple effect that makes a real difference.

At City Wide Facility Solutions, we’re always looking for A-level talent. Imagine an organization where people wake up every morning inspired to grow, be excellent and make an impact. Our passionately engaged A-Team works collaboratively in a fast-paced culture that emphasizes a dedication to serving others with excellence in all we do. Here you will find a high-energy work environment that balances high expectations with coaching, group support, and fun.

Who We Are
At City Wide Facility Solutions of Southeastern Wisconsin, we’re more than a facility management company — we’re a people-first, purpose-driven team committed to making a lasting impact. Our culture is built on servant leadership, integrity, teamwork, community impact and the belief that excellence is achieved when we lift others up. We celebrate wins, support our employees and contractors like family, always aim to be 1% better every day, and never lose sight of the bigger picture: helping our clients, contractors, and communities thrive.

Why You’ll Love It Here
We’re intentional about building a workplace where people are valued for who they are and what they bring. Whether it’s receiving a raving review from a client, supporting a teammate, or contributing to a community initiative, you’ll find purpose in your work and pride in your impact.

Is This You?

Do you have experience in accounting, bookkeeping, or office administration and enjoy keeping things accurate, organized, and running smoothly? Are you detail-oriented, dependable, and comfortable managing multiple priorities while supporting a fast-paced team? If so, consider this great opportunity with City Wide Facility Solutions! We are seeking an Accounting & Administrative professional to join our Milwaukee team. This role supports the day-to-day financial and administrative operations of the business, including accounts payable and receivable, invoicing, payment processing, deposits, collections, compliance documentation, month-end tasks, and general office administration. The ideal candidate is a strong communicator who takes initiative, follows through on responsibilities, identifies potential risks, and looks for opportunities to improve processes while providing excellent support to our clients, Independent Contractors, leadership, and team.

This position is based near downtown Milwaukee with expectations to work in the office 5 days per week full time.

Accounting Responsibilities

· Process accounts payable and accounts receivable transactions.

· Prepare and process customer invoices and contract billing.

· Apply customer payments and maintain accurate customer account records.

· Process daily bank deposits & ACH deposits.

· Prepare ACH transactions for approval.

· Process company credit card transactions and expense documentation.

· Prepare annual 1099 information for review.

· Review customer compliance documentation.

· Assist with collections and account follow-up.

· Maintain organized accounting files and supporting documentation.

· Assist with month-end accounting tasks as assigned.

· Be aware of any potential risks and propose ideas to management.

Administrative Responsibilities

· Answer and direct incoming phone calls.

· Process and distribute incoming and outgoing mail.

· Maintain office in a professional appearance.

· Maintain office supply inventory and place orders as needed.

· Prepare and distribute customer price increase notifications.

· Provide administrative support for special projects and department initiatives.

· Assist with document preparation, filing, and record maintenance.

· Support leadership with general administrative needs.

· Perform other duties as assigned to support the needs of the organization.

· Review Independent Contractor compliance documentation to activate vendor.

· Assist with Process Development & Implementation as directed.

· Cross Train with Independent Contractor Recruiter

Requirements

· Associate degree in Accounting, Business Administration, or related field preferred.

· Two or more years of accounting or bookkeeping experience preferred.

· Strong attention to detail and organizational skills.

· Proficient in Microsoft Office, especially Excel.

· Experience with accounting software preferred. Bonus if experience with Business Central

· Excellent communication and customer service skills.

· Ability to prioritize multiple tasks while maintaining accuracy.

Benefits

City Wide Facility Solutions offers competitive compensation and comprehensive benefits including:

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k) with company match
• 15 Days PTO (Paid Time Off)
• 9 Company Paid Holidays
• Exceptional Work/Life Balance
• Training & Development
• Opportunities for Advancement

Giving Back Matters Here

We believe that when we support our community, everyone benefits. That’s why we offer paid volunteer time so you can give back to causes you care about — alongside a team that shares your heart for service. Whether it's through company-led outreach or supporting a charity of your choice, you’ll be part of a ripple effect that makes a real difference.

City Wide Facility Solutions is the largest management company in the building maintenance industry, facilitating janitorial and more than 20 additional maintenance services for every client. But we do more than just manage maintenance services for commercial facilities—we pride ourselves on being a partner that helps our clients save time and solve problems.https://www.youtube.com/watch?v=QpjhxjgMyJA&feature=youtu.be

City Wide Facility Solutions is the largest management company in the building maintenance industry, facilitating janitorial and more than 20 additional maintenance services for every client. But we do more than just manage maintenance services for commercial facilities—we pride ourselves on being a partner that helps our clients save time and solve problems.

https://www.youtube.com/watch?v=QpjhxjgMyJA&feature=youtu.be