Accounting Administrator

Job description

We Are Setting The Pace Clickatell is a world-class Chat Commerce company, ambitious to stay ahead of its competitors. We build our own culture in which we dream big and stay busy doing the right things. We need people who can understand the bigger picture and who connect the dots to achieve success. In our agile and demanding environment, you will have to ask the right questions and take the smart risk. We call ourselves Champions. Why Champions? Because it’s not only about what they have done, but also for what they are going to do. The way they are going to drive our organization forward and deliver solutions to our customers. Watch this space as we blaze a new path while expanding across the globe. Purpose We are seeking a detail-oriented and organized Accounting Administrator to join our finance team. The Accounting Administrator will be responsible for maintaining accurate financial records, managing accounts payable and receivable, processing payroll, and supporting the preparation of financial reports. The ideal candidate will have a strong understanding of accounting principles, excellent organizational skills, and the ability to handle confidential information with integrity. This role also holds the responsibility to run an online reconciliation outside normal business hours such as weekends and public holidays. The process entails the uploading of 4 files to an online reconciliation portal and ensuring that the process has been completed after a few hours. This is a process that will be shared with another individual on the team. This additional work outside of business hours is crucial to meeting operational timelines and will be remunerated at overtime rates. We Do The Right Things Responsibilities of the Role Daily MNO reconciliation of VTU transactions o To be performed 5 days a week, and every alternative weekend o To be performed 5 days a week, and every alternative weekend o This involves obtaining transactional data from the MNO’s and running the reconciliation between the external data and the transactional information on Clickatell’s database o Troubleshooting the reports when not provided in the required format. o Liaison with Systems Development Team for issues regarding data integrity o This involves obtaining transactional data from the MNO’s and running the reconciliation between the external data and the transactional information on Clickatell’s database o Troubleshooting the reports when not provided in the required format. o Liaison with Systems Development Team for issues regarding data integrity Accounting Administrator Clickatell is punching a hole in the Digital Commerce universe as it enables the world’s leading brands & start-ups to do better for their customers through its ward winning Chat Commerce platform. We are innovating at the intersection of communications and commerce, enabling businesses to connect, interact and transact with their customers where they are, in chat; zero hold, zero hoops, simply ‘Hi, Buy bye!’. Come and help us create a better world through technology. Lagos, Nigeria © Copyright Clickatell Pty. Ltd. VTU refunds o Monitor JIRA queue for refund processing to be submitted to various banks (performed thrice a week) o Resolve customer refund queries by collaborating with the support team Other o Attend inter-departmental meetings (Systems development team, Tax team etc) and be an active contributor in making decisions. Monitor JIRA queue for refund processing to be submitted to various banks (performed thrice a week) o Assist with auditor request for the interim and annual audits. Banking and cash management: o Loading of supplier and employee payments on the banking platforms for approval o Downloading of bank statements daily for settlement reconciliation o Perform daily GT Bank 9-9 recon update o Assisting financial manager with cashflow forecasts o Ensure all bank transactions process daily in NAV o Perform monthly bank reconciliation exercise Daily VTU monitoring and purchase planning: o Prepare daily VTU dashboard for monitoring VTU balances and plan purchases o Place orders with mobile network operators o Load payments for VTU purchases Yearly external audit: o Assist with the year end audit by providing supporting documents and performing supporting calculations related to responsibilities. o Assist the Financial Manager with preparation of schedules to support the drafting of financial statements and ad-hoc audit requests. Accounts receivable collection: o Forward customer statements weekly/monthly and follow up on any unpaid invoices. o Posting of WHT credit notes upon receipt of payment. o Weekly review of customer Aging Analysis to ensure receipts allocated correctly. o Host weekly accounts receivable meetings with commercial team where uncollected settlements are highlighted. o Reconcile customer settlements with billable transaction data from Clickatell systems and follow up on short payments with customers (daily bank settlement reconciliations). We Are On A Learning Journey Requirements of the Role Qualification required Work experience o 3 Years’ work experience in a similar finance role, accounts receivable and payable advantageous o Microsoft Dynamics NAV experience would be an advantage. Knowledge and Abilities o Ability to self-manage and perform processes independently o Attention to detail and variance analysis © Copyright Clickatell Pty. Ltd. o Ability to adapt to act as a back-up for certain processes listed above o Computer Literate, (MS Office), with advanced Excel proficiency Why You Should Join Perks of the Role o Healthcare, Retirement Fund and Risk benefit company contributions o Quarterly performance incentives o Reimbursable Communication allowances for internet and mobile phone bills o Half-day off on your birthday o 5 personal days leave a year, over and above your annual leave o Remote Working (our offices are currently open for essential use only due to COVID-19) o Home office set-up with laptop, monitor, chair and UPS Stronger Together Clickatell is unequivocally committed to Diversity, Inclusion and Belonging. We believe that we are stronger together and that sameness limits our thinking and our opportunities. You are welcome at Clickatell for who you are, no matter where you come from or what you choose to believe. Our platform is for everyone, and so is our workplace. But it isn’t just about a whole lot of different people working together all having their say – it is about us creating a place where we all feel that we belong. It’s in our differences that we will find the power to keep revolutionizing the way the world uses chat technology.