Accounting Assistant

Job description

At Arbutus Properties, our ambition is to build lasting communities that foster a sense of belonging and inclusivity, where people feel genuinely connected to the places they live. As a leading residential and commercial real estate development company, we are seeking a motivated, detail-oriented accounting professional to join our team. We offer a dynamic work environment, a competitive compensation and benefits package, and meaningful opportunities for professional growth and advancement. If you are passionate about real estate and thrive in a collaborative, fast-paced environment, we encourage you to apply. What’s in it for you! We provide a comprehensive compensation and benefits package designed to support your well-being and growth: Competitive Wages Extended Health and dental coverage Healthcare and Lifestyle Spending Account Employee Assistance Program RRSP/TFSA matching Life insurance Paid Training and development opportunities Discretionary bonus Hybrid Work And more. Position Overview Reporting to the Assistant Manager, the Accounting Assistant will work closely with the Project Management and Property Management teams to fulfill day-to-day accounting needs. The Accounting Assistant is responsible for various accounts payable, accounts receivable and reconciliation tasks. We will provide full training for any assigned tasks. Key Reasons to Join Us: Dynamic Environment: Join a growing organization where you will be exposed to diverse projects, meaningful challenges, and opportunities to make a direct impact. Career Growth: As our organization continues to grow, you will have opportunities to expand your responsibilities, strengthen your capabilities, and advance your career. Work-Life Balance: We recognize the importance of balancing professional and personal commitments and offer flexibility and benefits to support employee well-being. Collaborative Culture: We believe strong relationships create stronger communities. We foster an environment built on respect, collaboration, and shared success because we are better together. Key Functions & Responsibilities : Process full-cycle accounts payable, including invoice coding, approvals, data entry, payment preparation, and vendor inquiries. Liaise with Project Managers and Property Managers to obtain approvals, resolve discrepancies, and support day-to-day accounting requirements. Monitor and manage the accounting inbox by responding to inquiries, prioritizing requests, and ensuring items are followed up on in a timely manner. Assist with accounts receivable duties, including invoicing, deposits, and payment follow-up Prepare and post journal entries accurately and in a timely manner Reconcile general ledger accounts and investigate variances to ensure accuracy and completeness. Prepare timely and accurate bank and credit card reconciliations. Assist with the compilation and preparation of sales tax returns. Maintain intercompany reconciliation schedules and support timely resolution of outstanding items. Assist with year-end working papers, supporting documentation, and relevant schedules. Perform other accounting and administrative duties as required. Key Criteria: Experience: Minimum 1 year of relevant work experience Technical Competencies: Proficiency in MS Office (Word, Excel, Outlook), with an ability to quickly learn new tools and systems as needed. Yardi experience would be a great asset. Soft Skills: Attention to Detail & Accountability: Highly organized, detail-oriented, dependable, and committed to producing accurate, high-quality work while taking ownership of assigned responsibilities and team deliverables. Communication & Collaboration: Strong written and verbal communication skills, with the ability to work effectively and professionally with internal and external stakeholders. Resourcefulness & Flexibility: Demonstrates initiative, sound judgment, and a solutions-oriented mindset, with the ability to adapt and support the team with ad hoc accounting-related and administrative tasks. Integrity & Professionalism: Maintains the highest level of confidentiality, discretion, and professionalism in all matters. Arbutus Properties is committed to fostering a diverse, inclusive, and equitable workplace where all employees feel valued and respected. We welcome applicants that reflect this diversity. We respectfully acknowledge that we are situated on the traditional territories of the Siksika, Kainai, Piikani, Tsuut’ina, Îyârhe Nakoda, Nehiyaw, Dëne Sųłiné, Dane-zaa, Nakota Sioux. These lands are subject to Treaties 4,6,7,8, and 10, and have long served as meeting grounds, travel routes, and gathering places for many diverse First Nations including the Anishinaabe and Haudenosaunee, as well as Métis, and Inuit peoples. We recognize all these Nations and communities, whose rich histories, languages, cultures, and traditions continue to thrive and are key to the enrichment of all our communities.