Accounting Manager

Job description

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Responsible for the Financial/Accounting activities for the department including but not limited to: Accounting (General Ledger Entries, Accounts Payable and Accounts Receivable); Annual HMFP, APHMFP and Foundation budget and forecast, Cash management, Financial Management and Reporting. Oversee the Payroll Functions for the department. This position reports to the Director of Financial Services. Job Description: Primary Responsibilities: Perform monthly accounting entries including general ledger entries, AP and AR activities. Review and authorize all HMFP, APHMFP and Foundation check requests and Concur transactions for the DOS and maintain check signing authority at $50,000. Responsible for all reconciliation and deposits related to the Department, including Operating, Foundation, and the Division Chiefs' Discretionary Funds. (essential) Responsible for prompt and accurate compilation and distribution of department HMFP, APHMFP and Foundation financial statements on a monthly basis in coordination with HMFP Finance. Participate in HMFP Financial monthly close meetings. (essential) Oversee and maintain all revenue cycle policies and procedures related to cash management and reporting, in coordination with the HMFP Controller, used by fourteen (14) divisions and approximately sixteen (16) surgical ambulatory locations, both on and off-campus. (essential) Develop, manage and maintain HMFP, APHMFP and Foundation Budgets and Forecasts. Monitor all monthly variances for the department with timely submission of information to HMFP Finance. Report out on variances, strategizing on solutions where appropriate. (essential) Ensure accounts payable compliance with all outside vendors. Meet to review as needed with HMFP Finance and BIDMC Finance. Work with the HMFP Controller to ensure an accurate and timely year-end audit. (essential) Bill/Invoice rental and other agreements. Ensure that all agreements with outside agencies meet HIPPA Business Conduct Standards. Maintain all documents and files for all arrangements, contracts and agreements. (essential) Oversee the preparation of monthly routine reports - Overtime trended reports for staff, Faculty Professional Development reports and other spending reports. Work with the department Director of Financial Services, Director of Revenue Cycle and CAO on Finance Committee financial reporting, Faculty Comp Plan reporting and ad hoc reports as needed. (essential) Maintain and ensure the maintenance of detailed documentation of all decisions related to individual surgeon financial agreements, salaries, bonuses and payroll. (essential) Advise department staff regarding the handling of non-routine reporting transactions. Provide training to new and existing staff as needed as well as Sr. Financial Analyst and Payroll Coordinator. (essential) Collaborate with Business Development, Credentialing, Revenue Cycle, and Payroll, to ensure a smooth on boarding process for new faculty and existing faculty, capturing appropriate BIDMC Gap Funding, Invoice Billing to appropriate Affiliate and/or System member hospital, Revenue/Statistic capture needed for HMFP and/or APHMFP faculty. (essential) Has the authority to direct and support employees daily work activities. Has the direct responsibility to undertake the following employment actions: hiring, termination, corrective action and performance reviews. Direct Reports: 2-3 Indirect Reports: None Has full responsibility for planning, monitoring and managing department budget. Required Qualifications: Bachelor's degree in Accounting or Finance required. Master's degree in Finance or Accounting preferred. 3-5 years related work experience required and 0-1 years supervisory/management experience required Strong Excel experience; Strong PC based and accounting/general ledger systems experience Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases. Competencies: Decision Making: Ability to make decisions that are guided by precedents, policies and objectives. Regularly makes decisions and recommendations on issues affecting a department or functional area. Problem Solving: Ability to address problems that are highly varied, complex and often non-recurring, requiring staff input, innovative, creative, and Lean diagnostic techniques to resolve issues. Independence of Action: Ability to set goals and priorities for functional area. May make recommendations for department policies, practices and programs. Manager or Director provides broad guidance and overall direction. Written Communications: Ability to summarize and communicate in English moderately complex information in varied written formats to internal and external customers. Oral Communications: Ability to verbally communicate complex concepts in English and address sensitive situations, resolve conflicts, negotiate, motivate and persuade others. Knowledge: Ability to demonstrate in-depth knowledge of concepts, practices and policies with the ability to use them in complex varied situations. Team Work: Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments. Customer Service: Ability to provide a high level of customer service and staff training to meet customer service standards and expectations for the assigned unit(s). Resolves service issues in the assigned unit(s) in a timely and respectful manner. Social/Environmental Requirements: Work requires periods of close attention to work with out interruption. Concentrated effort of up to 4 hours without break may be required. Work is varied every day and the employee needs to be adaptable to respond to these changes and use independent judgment and manage priorities. No substantial exposure to adverse environmental conditions Health Care Status: NHCW: No patient contact.- Health Care Worker Status may vary by department Sensory Requirements: Close work (paperwork, visual examination), Color vision/perception, Visual monotony, Visual clarity > 20 feet, Visual clarity Physical Requirements: Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally This job requires constant sitting, Keyboard use, frequent Power Grasping using one hand, Fine Manipulation using both hands. Pay Range: $89,960.00 USD - $114,400.00 USD The pay range listed for this position is the annual base salary range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment. More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger. Equal Opportunity Employer/Veterans/Disabled