Accounting Manager

Job description

Alvys is building modern infrastructure for the logistics industry. Our cloud-based TMS (Transportation Management System) powers freight operations with intuitive workflows, real-time visibility, and deep automation—helping carriers and brokers scale faster and operate smarter. We’re a fast-growing startup backed by top investors and are passionate about solving real-world problems for an essential industry. We’re looking for a highly skilled and hands-on **Accounting Manager.** In this high-impact role, you’ll be responsible for establishing scalable processes, ensuring the accuracy and integrity of our financial data, and enabling operational excellence as we grow. ### **Role overview** Alvys builds the transportation management platform that carriers and brokers use to run their businesses. As we scale, we’re building a finance function that is rigorous, hands-on and increasingly automated. We’re hiring an Accounting Manager to take ownership of the accounting engine behind that growth and work closely with the Head of Finance as the senior accounting lead on the team. You’ll own the full accounting cycle — month-end close, general ledger, revenue, AP, payroll, tax and audit readiness — with responsibility for producing a clean, accurate and defensible set of books. This is a hands-on role for someone who understands the ledger deeply enough to explain what changed, why it changed and what needs attention. You’ll run the close end to end, review the work prepared by the team, own the areas that require judgment, and step into the details when needed. You’ll also help develop the team, strengthen our processes and continue building the automation layer behind the finance function. ### **Key responsibilities** #### **Month-end close and general ledger** - Own the close calendar end to end — task assignment, deadlines, review, and the close results package delivered to the Head of Finance. - Review and post the journal entries prepared by the team, and prepare the entries that carry judgment — commission and bonus accruals, payroll true-ups, and period-end reclasses. - Perform detailed balance sheet reconciliations covering cash, AR, deferred revenue, prepaids and accruals. - Run flux analysis (MoM, YoY) across the P&L and balance sheet, and write variance commentary that explains the movement. - Maintain the chart of accounts and product master lists, and keep reporting mappings current. #### **Revenue reporting and billing oversight** - Review and approve the monthly revenue close prepared by the billing analyst — the reconciliation of subscription and non-subscription revenue across Stripe, Salesforce and QuickBooks Online, and the entries that come out of it. - Own revenue recognition policy under ASC 606 and make the judgment calls: usage overages, multi-element contracts, contract modifications, concessions and early terminations. - Own annual recurring revenue reporting (ARR and CARR) — the monthly build, the roll-forward of new, expansion, contraction and churn, and the tie-out of that roll-forward back to booked revenue in the general ledger. - Connect recurring revenue reporting to Salesforce pipeline and contract reporting, reconciling bookings, billings and recognized revenue with the billing analyst. - Oversee invoicing, collections and the dunning cycle. Approve concessions, credit memos and refunds, and review the deferred revenue schedule against the billing system. #### **Accounts payable, expenses and payroll** - Oversee vendor bills, payment runs and employee reimbursements in Ramp, in partnership with People Operations. - Partner with People Operations on domestic and international payroll — review the runs, journalize them, and reconcile the clearing and benefits-payable accounts. - Review commission calculations and book the corresponding accruals and true-ups. #### **Financial reporting and expense forecasting** - Update the monthly expense forecast off closed actuals — run rate by department and GL account, vendor and contract commitments, headcount and compensation roll-forward. - Maintain the amortization and accrual schedules that drive forward-looking operating expense, and carry the changes into the forecast as they’re booked. - Explain spend variance against budget at the account and department level, and keep the supporting detail current for leadership reporting. #### **Tax, compliance and audit** - Coordinate with our external advisors on federal, state and franchise tax filings. - Own sales tax, 1099 and entity registration compliance. - Run audit readiness and execution: PBC lists, supporting schedules, and auditor questions. #### **Team and process** - Manage and develop a small analyst team covering AP and expense operations, and billing and AR. - Serve as backup across the team’s work, and as the Head of Finance’s delegate on accounting matters. - Own the accounting SOP library, the close checklist and the task repository, and keep all three current. - Find manual and inefficient processes and eliminate them as we target an “autonomous close.” Our close, billing and reconciliation processes already run on a growing set of automations, and this role is expected to extend them. ### **Minimum qualifications** #### **Experience** - **6+ years** of progressive accounting experience, including ownership of a full close cycle and hands-on balance sheet reconciliation. - Solid full general ledger background — you’ve prepared and reviewed entries across payroll, accruals and revenue, can defend a balance, and understand how accounting activity flows through the income statement, balance sheet and cash flow statement. - Revenue recognition experience under **ASC 606** in a subscription business. - Experience managing, reviewing and developing other accountants. #### **Systems** - **QuickBooks Online — required.** Daily hands-on experience: chart of accounts, journal entries, bank reconciliation, reporting. - **Stripe — required.** Subscriptions, invoices, credit memos, disputes, payouts, and reconciling subscription billing activity into the general ledger. - Advanced Google Sheets. Pivots, lookups, nested logic, data validation. - **Salesforce** is a significant plus. #### **AI fluency and automation — required** - Demonstrated, current use of AI in your accounting work. Be ready to tell us what you’ve automated, what it replaced, and how much time it gave back. - Comfort writing prompts, iterating on output, and knowing when not to trust it. Everything AI produces is reviewed before it touches the ledger. - Our finance function runs on a library of custom AI workflows built in-house. You’ll use them daily and be expected to build on them. #### **Preferred** - CPA or active CPA candidate — someone committed to a career in accounting and finance. - SaaS or technology industry experience. - Prior exposure to a modern expense, HRIS or close-management platform. #### **Personal attributes** - Hands-on by instinct. You review the work, and you prepare it yourself when the cycle calls for it — working a reconciliation, chasing a variance or covering a teammate’s queue during close week. - Comfortable operating on a small team where the person who owns the number also understands and builds the schedule behind it. - Growth mindset. This role is deliberately scoped to expand, and we’re looking for someone who wants that. - Clear written communication. A large share of this job is explaining a variance or accounting issue to someone who does not work in finance. ### **Why Alvys** - **Ownership.** You’ll run the close and monthly financial reporting, with direct review from and partnership with the Head of Finance. - **Modern stack.** A cloud-native finance stack — QuickBooks Online, Stripe and Salesforce at the core — with an AI tooling layer we build ourselves. - **Proximity to decisions.** You’ll work directly with leadership and have real influence on how the accounting function is built as the company scales. - **Growth.** This role is designed to expand in scope, with a path toward Controller as the business and finance organization mature. - **Collaborative culture.** Mission-driven people building the future of logistics technology, grounded in trust and transparency. [Alvys — Join our Team](https://alvys.com/resources/careers) If this sounds like your next challenge, we’d like to hear from you. **Equal Employment Opportunity** Alvys is an equal opportunity employer and as such, we do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other characteristic protected by applicable laws. We are dedicated to growing a diverse team of highly talented people. We’re dedicated to building a workplace where we give each other the strategies, support, and space we each need to thrive—believing in and bringing out the best of everyone. If you require any accommodations during the recruitment process, whether it be alternate forms of material, accessible meeting rooms, etc., please let us know and we will work with you to meet your needs. *For information about Alvys's privacy practices, see our*[*Privacy Policy*](https://alvys.com/privacy/)*.*