Accounting Specialist

Job description

ApplyBoard simplifies the study abroad application process by connecting international students, international student advisors, and educational institutions on one personalized platform. For more than a decade, ApplyBoard's team members have been dedicated to breaking down barriers to international education, while thriving at a company that invests in their career growth. Our six core values guide us in our mission to educate the world, and are the foundation of our company culture. As an organization built on diversity, our team members are representative of the students we support. The Opportunity: ApplyBoard is seeking an Accountant to support one of our school partners with the accurate and timely processing of student refunds and related accounts receivable activities. This role is responsible for reviewing account balances, resolving credit discrepancies, and ensuring refunds are processed in accordance with policy and compliance requirements. You will work closely with internal teams to investigate and resolve account issues, maintain accurate records, and support reporting and reconciliation activities. What You’ll Be Doing Every Day: Prepares internal and external reconciliations of assigned balance sheet and general ledger accounts by gathering and analyzing information from the general ledger system and related reports, working independently with minimal daily oversight. Researches and resolves general ledger account discrepancies, escalating unresolved or unusual items to the Controller in a timely manner. Maintains the Fixed Asset system, including recording newly acquired assets, calculating and posting monthly depreciation, and reconciling the fixed asset subledger to the general ledger. Tracks Construction in Progress (CIP) projects, monitoring project costs against budgets and coordinating timely capitalization of completed projects. Analyzes accounts and prepares adjusting journal entries as necessary, with appropriate supporting documentation. Prepares deferred revenue schedules and related journal entries to ensure revenue is recognized in the appropriate period. Analyzes accounts receivable aging and prepares bad debt expense journal entries. Prepares and posts gift and donation entries to the general ledger, ensuring proper account coding. Maintains prepaid expense schedules and prepares related monthly amortization journal entries. Prepares interdepartmental and intradepartmental charge entries, ensuring costs are allocated to the appropriate departments accurately and timely. Tracks and reconciles enrollment reports against financial and student information system data for consistency. Tracks unclaimed property and assists with related compliance monitoring and annual filings. Prepares and compiles financial data required for the annual U.S. News & World Report survey submission. Prepares Georgia state reporting as required. Communicates with departments and university personnel via phone, email, or virtual meeting to investigate and resolve account discrepancies. Protects the organization’s value by keeping information confidential. Performs other related accounting tasks as assigned. What You Bring to the Table: Bachelor’s degree in Finance, Accounting, or a related field, or equivalent experience Knowledge of generally accepted accounting practices and principles (GAAP) specifically to USA Market. Minimum of 2 years of related general accounting experience, including account reconciliations and/or fixed asset accounting. Prior experience working remotely or in an offshore capacity supporting a U.S. based accounting or finance team preferred. Experience in accounts receivable, refunds processing, or financial operations Ability to work independently and manage a recurring workload with minimal direct daily supervision. Strong self-management, organizational, and time-management skills across time zones. General math and accounting skills; strong attention to detail and accuracy. Strong written and verbal communication skills suited to asynchronous, remote collaboration. PC proficiency, including Microsoft Office/Excel and database query applications. Proficiency in ERP accounting information systems. High degree of confidentiality. Deadline-oriented with strong problem-solving skills. About ApplyBoard ApplyBoard empowers students around the world to access international education. Our global team leverages cutting-edge technology to build innovative tools and share sector insights that support our network of international students and 1,500+ partner institutions. We've helped more than 1,300,000 students from over 180 countries with their study abroad journey so far, and we're just getting started. Ready to join us? We're grateful for your interest in joining the ApplyBoard team. However, only select applicants will be contacted for an interview. We may use artificial intelligence tools to support the hiring process, potentially while reviewing applications, analyzing resumes, or assessing applicant responses. These tools don't replace human judgment, and final hiring decisions are made by our team members. If you'd like more information about how your data is processed, please contact us. ApplyBoard welcomes applications from people with disabilities. Accommodations are available upon request for candidates in all aspects of the hiring and selection process.