Accounting Technician III (part-time)

Job Description Position Summary MarComm oversees Marketing and Brand Management, Communications, Social/Digital Media and Community Affairs and Engagement. The Accounting work unit exists to support MarComm, and its objectives by processing operational transactions in accordance with federal, state, and University laws, regulations and policies, as well as protecting the financial integrity of Colorado State University. In addition, the work unit provides reporting on a regular and ad hoc basis, analysis of financial results, interpretation of the financial data as part of overall control of the fiscal goals and concerns. The unit also provides guidance and instruction to all members of the division regarding correct and appropriate use of University resources. This position independently provides advanced financial management, budgetary guidance, and operational support for departments and units within MarComm. This role ensures institutional compliance through the implementation of financial policies, internal controls, and process improvements across account management and workflows. This part-time position may be eligible for hybrid work once a training period has been successfully completed. Essential Job Duties Invoices internal and external customers and maintains the accounts receivable aging, collects internal income for non-job costing sub-system sales as well as sub-system sales, determines the distribution to each applicable unit in the financial system for KFS input. Enters received checks into the Kuali system. Reviews and approves all request forms for operational and fund expenditures, for appropriateness, approvals and approves correct and appropriate requests or refuses inappropriate requests. Analyzes transaction source documents and determines the appropriateness of the expenditure, appropriate classification, proper account(s), calculates the distribution, records and approves the resulting transactions. Continually analyzes workflow processes and procedures. Recommend changes, new procedure and\or redistributions of duties for a more efficient operation. Educates personnel of procedure and/or policy where applicable. Determines the extent of any violation and the appropriate action. Prepares, analyzes, and adjusts Financial Reports and Ad Hoc reports monthly and as necessary. Creates new report formats and/or systems to accomplish tracking and preparing internal reports. Reconciles accounts identifies errors, determines the correction necessary based on professional judgement and prepares the entry in the appropriate sub-system or university financial system. Reviews all requests for purchases from assigned accounts, determines the appropriateness, purchasing mechanism, payment timing based on professional judgment, creates the transactions and submits invoices on POs for approval by the Business Officer. Reviews PCard purchase documentation for assigned cardholders, determines the appropriate account/sub code and reallocates transactions. Determines if any transactions are inappropriate, variances, type, severity, action required and prepare the necessary action documents. Informs the approver of transferred or terminating employees. Prepares the monthly Cardholder Statements from the PCARD system, compiles documentation and obtains cardholder signature and maintains cardholders files. Assumes other duties as assigned Conditions of Employment Pre-employment Criminal Background Check (required for new hires) Minimum Qualifications To be considered for this position, candidates must demonstrate in the application materials: Experience Only: Three (3) years of technical accounting or bookkeeping experience. OR Education and Experience: A combination of related education (accounting, finance, business, bookkeeping) and/or technical accounting or bookkeeping experience equal to three (3) years *Please note, unofficial or official transcripts must be attached if utilizing education to meet the minimum qualifications. Preferred Qualifications Customer Service skills. Written and verbal communication skills. Interpersonal skills. Experience working in higher education. Experience with Microsoft Office Suite (Word, Excel, Teams, Power Point) Knowledge of and ability to work within a financial system (such as Kuali or Quickbooks) Directly related state service experience Salary Range $51,360 - $61,632 (for 1.0 FTE) Employee Benefits Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact. Review our detailed benefits information here. Explore the additional perks of working at CSU here. For the total value of CSU benefits in addition to wages, use our compensation calculator. Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in! Application Information Required Application Documents To apply, please upload the following applicant documents. Ensure your materials fully address the required and preferred job qualifications of the position. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution. Cover Letter, Resume/CV Application Instructions and Information For State Classified searches, you may be able to skip the Experience, Education, Certification, Language, and Skills sections. Be sure to review the qualifications in the job posting to determine whether these sections should be completed. If additional documentation is required or should be uploaded to meet the requirements of the position, please attach all required documents in the Required Application Documents section as specified in the job posting. Clearly outline dates of employment (Month & Year) for each position listed in the Work Experience section of your application. Human Resources must be able to evaluate your experience based on this information. The Work Experience section is the only part of your application used to determine if minimum qualifications, as outlined in the job posting, have been met. The application is the legal document on file ; resumes will not be reviewed to determine minimum qualifications. Incomplete Applications Applications will not be considered if: The Work Experience section is blank or lists “see resume.” Job duties are missing for any listed position. Month/Year employment dates are not included. Notes Appointment to the vacancy or vacancies represented by this announcement is expected to be made from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid, articulated business reason. The selection process for State Classified positions may include exam(s) and/or interview(s) that require candidates to appear in person , at the candidate’s own expense. Pertinent updates to your application status can be obtained by logging into your candidate account . Salary is commensurate with relevant experience and/or education and will be determined in accordance with State Classified compensation policies . Current CSU employees should apply through the Jobs Hub in their Workday account. For Current or Former Employees of the State of Colorado: Per the requirements of the Step Pay Program implemented on July 1, 2024 , any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range, based on completed years in their current class series as of June 30. All current and former State employees must ensure that their entire work history within the State Classified System, including at Institutions of Higher Education, is included in the application so that time-in-series can be accurately calculated. Background Check Policy Statement Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so. EEO Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Employment and Appeal Rights If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at . A standard appeal form is available at: . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.