Accounts Payable Administrator

Job description

COMPANY OVERVIEW: At BVP Serbia, our mission is to make the world a safer place by harnessing the power of AI and machine learning. Since pioneering Remote Facility Supervision in 2011, we have evolved into a cutting-edge provider of AI-driven security solutions, serving some of the world's largest corporations with mission-critical security, safety, and operational support around the clock. Our team of over 400 professionals is dedicated to integrating AI and machine learning into every aspect of our operations, enabling seamless collaboration between our North American and Serbian teams. We believe that any work function that can be digitized will eventually be operated remotely through advanced AI technologies. As a recession-proof and stable service, BVP Serbia continues to grow at an impressive rate of over 30% annually, driven by our commitment to innovation and technological excellence. Join us to be at the forefront of AI and machine learning in security solutions. BVP Serbia is headquartered in Belgrade. To learn more about our culture, kindly visit our website as well as our LinkedIn , Instagram , Facebook pages. ABOUT THE ROLE: As a key member of the accounting team, the AP Admin will report to the AP Team Lead. You will work from our Belgrade office (hybrid schedule) and remotely collaborate with teammates in Toronto.The Accounts Payable Admin plays an important role in ensuring that invoices are processed accurately and on time, vendor communications are handled professionally, and recurring tasks such as reconciliations and documentation are completed efficiently. This position requires strong attention to detail, organizational skills, and consistency, especially given our operations across multiple entities. The AP Admin also manages all Accounts Payable documentation in the main Google Drive, maintains the accuracy of all Master spreadsheets, and collects and securely stores all necessary documents in the AP Drive. ESSENTIAL DUTIES & RESPONSABILITES : Enter and post recurring and operational invoices in NetSuite, including utilities, internet, phone, software subscriptions, consumables, and freight Ensure all assigned invoices are recorded in the correct accounting period Track and maintain an up-to-date record of all monthly recurring expenses Match invoices to vendor agreements and follow up on required approvals via Slack or email Identify and flag duplicate invoices, coding errors, or PO mismatches for review by the Supervisor or Senior AP Specialist Assist with urgent payment requests such as deposits, credit card authorization forms, or direct payments, ensuring proper approvals are obtained Support the bi-monthly payment runs to Vendors Organize and upload receipts by card type into shared folders for recordkeeping Follow up with cardholders regarding missing or incomplete documentation Apply appropriate exchange rates and assist with posting Visa and Float card transactions Support preparation of intercompany journal entries by submitting categorized expense data Provide assistance with Visa and Float reconciliations as needed Reconcile vendor statements and help resolve outstanding discrepancies Track and Assist in reconciling internet expense accounts Track software subscriptions and manage ISP account updates (credits, cancellations, new services) Post recurring payments such as PADs and auto-pays to the appropriate accounts Maintain accurate documentation and filing in Google Drive and AP master tracking sheets Collects all necessary vendor documents — such as COI, WSIB, and W9 — and ensures they are safely organized and stored in the Google Drive Provide general support to the Finance Controller, AP Manager, or team members as required REQUIREMENTS & EXPERIENCE : REQUIRED QUALIFICATIONS : Fluency in English (written and verbal) Strong working knowledge of MS Office or Google Workspace Hands-on experience with accounting or AP software (e.g., QuickBooks, SAP, Oracle, or similar) Proficient with company ERP systems and document management tools Basic understanding of data entry best practices and record-keeping Ability to quickly learn new systems and follow company financial procedures Previous experience in accounting DESIRED SKILLS: Strong attention to detail – Ensures accuracy in invoice processing, coding, and data entry Organizational skills – Able to manage multiple priorities, recurring tasks, and deadlines efficiently Initiative and accountability – Takes ownership of tasks and follows through with minimal supervision Adaptability – Comfortable working in a fast-paced environment with shifting priorities Discretion and professionalism – Handles sensitive financial and vendor information with confidentiality Time management – Prioritizes tasks effectively to meet deadlines, especially during month-end or audit periods Comfortable with shift-based work – Willingness to work in shifts as needed to support team and business needs #LI-Hybrid