Accounts Payable Agent

Job description

Scope of Position Manage Accounts Payables processes, receive, review, verify, and record payables and manage the disbursement process to ensure Service Providers are paid timely. To be an example to follow for your team, promoting first of all the Expeditors culture. Metrics Single Provision Policy Maintain Provisions Current. SPM Ensure payments are issued to Approved Service Providers. Training Complete 52 hour training per year (4.33 per month). Complete all mandatory training timely. Administration and Personnel Management Exemplify and Teach Our Culture, Mission and Goals. Follow the 10 Critical Success Factor. Keep the excellence internal service execution within the Accounting department. Engage with team members daily, participate on check-in, weekly and monthly meetings or when is necessary. Build healthy cross-functional relationship. Ensure a healthy work environment, promote team spirit and cohesiveness in the department and also working together with other teams. Own your self-development. Prepare, follow-up and execute on your personal development goals. Understand and implement the company controls, policies, procedures, processes, applications, tools, and systems. Participate in the Accounting team on initiatives and projects. Participate in other departments meetings, support projects and initiatives at every level. Escalate problems or concerns to Accounting Team Lead, Supervisor and Manager. Finance & Operations Record payable header in exp.o Accounting system upon receipt from Operations Payable team making sure services are accounted for in the correct product and cost GL. Review and submit payable detail in exp.o Accounting system, ensuring overhead expenses are allocated to the correct cost center, operational costs are matched against the appropriate provision, and Tax is accounted for. Perform Service Provider payable audits on a regular basis to check charges on invoice to agreed rates. Review and approve Employee Expense Reimbursements in Concur system providing valid supporting documentation is attached, record journal in exp.o Accounting per Concur extract and perform monthly GL reconciliation. Verify Service Provider payables by reconciling to Service Provider Statements, ensure invoices are approved in time to meet established payment cycle and make accrual if needed. Schedule and prepare payments in exp.o Accounting system. Follow up for payment batch approvals with check signers and banks. Maintain a filing system in accordance to internal and local document retention policies (i.e. upload the invoice to the payable and the vendor statement to the payment in exp.o Accounting). Proactively identify problem accounts and follow up exceptions prior to submitting the payable via email/telephone to effectively resolve issues through building key relationships with Service Providers and Internal Staff. Assist Controller with payable Tax reporting requirements. Support Accounting Department with miscellaneous projects and assignments. Promote compliance in diligently following all company policies and regulations and performing the task at hand with outstanding integrity and pride. Collaborate with the Accounting team on the preparation or required documentation of financial information related to internal or external audits and/or any other financial initiatives or projects. Map and understand department process flow, constantly looking for areas of improved efficiency to offer internal customers. Actively participate in the optimization of tools and continuously improve the efficiency and quality of the service. Set the tone of this environment within your department. Compliance Understand and comply with company internal controls, specifically the Fınancıal Process Control Documentation. Promote compliance and diligently follow all company policies and regulations and be the role model of integrity and pride. Ensure continuous awareness and understanding of policies and regulations. Security, Health and Safety Responsible to inform immediately to the Branch’s Health and Safety representative any unsafe condition that could put employees at risk in the workplace as well as any incident or accident. To be the most effective in this position we are looking for the following skills and experience: Degree: Bachelor's degree in Accounting /Finance. 1-2 years of experience in Accounting preferred (Not required). Accounting and Finance knowledge. Ability to learn and apply global logistics industry processes and procedures. Customer Satisfaction oriented. Strong interpersonal and communication skills, ability to communicate at all levels written and oral communication and presentations. Ability to relate and influence employees at all levels. Strong time management skills and attention to detail. Problem solving and business analytical skills. Strong project management skills, and ability to multitask. Ability to complete work within standard procedures, guidelines and office policies. Self-driven personality and good business sense are expected. Good data entry and computer skills, including knowledge of all Microsoft Office applications. Hands-on user skills with Expeditors’ applications as needed. Commitment to exemplify Expeditors’ Culture at all times. All your information will be kept confidential according to EEO guidelines. “We’re not in the shipping business; we’re in the information business” -Peter Rose, Expeditors Founder Global supply chain management is what we do, but at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics. 15,000 trained professionals 250+ locations worldwide Fortune 500 Globally unified systems