Accounts Payable Analyst I

Job description

Accounts Payable Analyst I Job Description Join the team behind iconic brands like Huggies®, Kleenex®, Cottonelle®, Scott®, Kotex®, Poise®, Depend®, and Kimberly-Clark Professional®. At Kimberly-Clark, it’s all here for you: innovation, growth, and the chance to make a real impact. You’re not the person who will settle for just any role. Neither are we. Because we’re out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you’ll bring your professional expertise, talent, and drive to support our Accounts Payable operations and deliver accurate, timely, and high-quality financial services. In this role, you’ll help us deliver better care for billions of people around the world. It starts with YOU. Main Purpose of the Role Provide end-to-end support for the Accounts Payable and invoice processing process, ensuring timely and accurate processing of invoices and related transactions in SAP. The role is responsible for maintaining accurate Accounts Payable records, supporting timely supplier payments, meeting agreed service levels, complying with internal controls, and providing quality service to internal and external customers. Main / Primary Responsibilities In this role, you will: Receive, review, validate, process, and confirm invoices, debit notes, credit notes, and invoice provisions for purchases and expenses related to goods and services. Ensure documentation is complete, accurate, and contains the required approvals before processing transactions in SAP. Register invoices, debit notes, and credit notes daily by performing the appropriate SAP transactions to maintain timely and accurate Accounts Payable records. Meet agreed service levels for GBS Finance LAO customers, ensuring timely and quality delivery based on customer requirements. Review Purchase Orders associated with invoices and validate goods receipts and service acceptances to ensure compliance with three-way matching / triple validation requirements. Ensure supplier payment terms are correctly followed in accordance with company guidelines and support timely payment processing. Review and release authorized pre-registered invoices for accounting and payment after validating the required information. Provide documentation and information required by supported countries for audits, filing, analysis, and other Accounts Payable-related activities. Respond to inquiries from internal and external customers and provide guidance relating to processes, systems, documentation, and Accounts Payable requirements. Ensure activities are performed in accordance with applicable internal controls, data management requirements, and established procedures. Comply with applicable safety, health, environmental, loss-control, and regulatory requirements. Actively participate in and support continuous improvement and development initiatives promoted by the organization. Ensure compliance with established quality requirements, with a focus on meeting the expectations of internal and external customers. Support integration and implementation activities involving GBS services and customers. Provide SAP and process support for implementation projects and new team members, including process training where required. Participate in system updates and changes to SAP processes required by local or corporate markets. Support the creation, review, and updating of process manuals and standard operating procedures. Functional / Business Skills To succeed in this role, you will need the ability to: Maintain accurate records and controls for the company's Accounts Payable activities to support timely supplier payments. Maintain reliable information within financial systems to support reporting and business decision-making. Deliver quality and customer-focused service to supported markets and stakeholders. Follow established systems, controls, procedures, and quality standards within the Accounts Payable function. Use SAP Finance functionality to process and record transactions related to Accounts Payable. Work with Vendor Invoice Management (VIM) or similar invoice management solutions for the receipt, control, and registration of supplier payment documents. Apply knowledge of financial controls, accounting controls, performance metrics, financial systems, and continuous improvement within Accounts Payable processes. Identify, investigate, and resolve routine Accounts Payable issues in a timely manner. Develop strong expertise in AP transaction processing and share process knowledge with colleagues when required. Work accurately in a transaction-driven environment while meeting agreed timelines and service levels. About You You are detail-oriented, organized, and comfortable working with financial transactions and systems. You understand the importance of accuracy and timeliness when processing invoices and supporting supplier payments. You bring: Strong attention to detail and accuracy. Good analytical and problem-solving abilities. A customer-focused mindset. Ability to organize and prioritize work effectively. Willingness to learn new processes and systems. Ability to collaborate with colleagues and stakeholders. Strong sense of ownership and accountability. Interest in continuous improvement and developing expertise in Accounts Payable. Key / Required Qualifications and Experience Degree in Business Administration, Finance, Commerce, Accounting, or a related field. 2-5 years of relevant experience, preferably in Accounts Payable, Finance Operations, Accounting, or a related area. Basic understanding of Accounts Payable and accounting processes. Ability to work with invoices, purchase orders, financial documentation, and transaction data. Good communication and interpersonal skills. Strong attention to detail and commitment to accuracy. Other Requirements Intermediate Microsoft Excel skills. Knowledge of SAP is desirable. Exposure to SAP Finance / Accounts Payable functionality is an advantage. Knowledge or exposure to VIM (Vendor Invoice Management) is desirable. English proficiency is desirable. Preferred Qualifications Previous internship, apprenticeship, or professional exposure to Accounts Payable, Finance Operations, or Accounting. Exposure to invoice processing, purchase orders, goods receipts, service entries, or three-way matching. Exposure to a GBS, Shared Services, or Finance Operations environment. Basic understanding of financial controls and audit requirements. Experience using SAP, ERP, or invoice management systems. Customer-service orientation with the ability to work effectively with internal and external stakeholders. Strong learning agility and willingness to build expertise in Accounts Payable processes. Led by Purpose. Driven by You. To Be Considered Click the Apply button and complete the online application process. A member of our recruiting team will review your application and follow up if you seem like a great fit for this role. And finally, the fine print…. For Kimberly-Clark to grow and prosper, we must be an inclusive organization that brings together the diverse experiences and perspectives of our team members to support brands that make life better for people around the world. Kimberly-Clark is committed to equal employment opportunity, and qualified applicants will receive consideration for employment in accordance with applicable laws and company policies. The statements above are intended to describe the general nature and level of work performed by employees assigned to this role. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required for the position. Employment is subject to verification of applicable local policies. Primary Location Pune Kharadi Hub Additional Locations Worker Type Employee Worker Sub-Type Regular Time Type Full time