Accounts Payable Clerk

Job description

Accounts Payable Clerk Job Provider : HHL Department: Finance Reporting to: Finance Manager Work location : On-site (Burmarrad) Contract Type: Indefinite Hudson Group is an international retailer and distributor primarily involved in the sport and fashion wear sectors. The Group’s head office is in Malta but is also present through offices in Italy, Cyprus, Morocco, Nigeria, Kenya and Algeria. Though Hudson Holdings was founded in 2006, the Group’s roots reach as far back as 1987 when the first pair of NIKE was sold in Malta. Purpose of the Job The Accounts Payable Clerk plays a critical role in the Finance Department by ensuring the accurate, timely, and controlled processing of supplier invoices and related payments. This position maintains the integrity of the accounts payable ledger, supports bank and supplier reconciliations, and ensures full compliance with the company’s approval matrix and internal control framework. The role requires a high degree of accuracy, organisational discipline, and professional engagement with both internal stakeholders and external suppliers. Key responsibilities will include: Perform day-to-day accounts payable activities and maintain accurate accounting records within the Finance Department Ensure internal orders are approved according to the company approval matrix and are aligned with the corresponding invoices Post and verify details of invoices and supplier statements of account Reconcile visa statements and ensure all supporting documents are held on file Maintain general ledgers, including preparing accounts analyses and accrual journal entries Reconcile bank accounts, statements, and records, taking corrective action where necessary Compute and record service charges, rentals, and similar items Liaise with auditors concerning accounts payable queries and provide required support during audits Issue creditors’ lists and statements as required Perform standard office procedures, including processing mail and emails, answering supplier phone calls, printing, scanning, and filing Ensure all accounts payable processes comply with company policies, financial regulations, and internal controls Maintain organised and complete supporting documentation for all accounts payable transactions How you will be measured: Accuracy & Quality Accuracy and completeness of invoice processing, postings, and supplier reconciliations Timely identification and resolution of discrepancies with suppliers and internal stakeholders Quality of documentation and support provided to auditors Timeliness & Efficiency Meeting payment deadlines and month-end closing schedules Efficiency in processing high volumes of invoices and numerical data Compliance & Process Strict adherence to the company approval matrix, financial policies, and internal controls Proper filing, documentation, and maintenance of complete audit trails Stakeholder Support Responsiveness and professionalism in dealing with suppliers and internal departments Competencies required: Strong attention to detail and numerical accuracy Organised and methodical approach to work Ability to understand complex oral and written instructions and technical or legal terminology Proficiency in Microsoft Office applications and accounting software Ability to perform large volumes of numerical detail work with speed and accuracy Good communication and interpersonal skills when dealing with suppliers and internal stakeholders Reliability and integrity in handling financial and supplier information What you will bring to the role: Minimum of 2 years’ experience in an accounts payable or similar finance role Knowledge of Microsoft Office applications (especially Excel) and accounting software packages Relevant accounting qualification or progress towards one (advantageous) Strong organisational skills and the ability to prioritise and manage workload effectively High level of integrity and discretion when handling confidential financial and supplier information Fluency in English; additional local language skills are an advantage