Accounts Payable Coordinator

Job description

**Are You Ready to Make an Immediate Impact?** At Babilou Family US, we are key players in a fast-growing industry. Reporting to the AP Lead, the primary goal of this role is to be responsible for accounts payable, processing and reporting on invoices on a daily/weekly/monthly basis for the Babilou Family US and all subsidiaries. Our work is guided by our educational approach, *Sustainable Education®*, which bridges research and daily practice to help children thrive and lay the foundation for lifelong learning. We’re in what we like to call *the science of children*. Everything we do is rooted in research about how young minds grow—how they learn, connect, and build the skills that last a lifetime. We also lead our *HONOR* values: *Humility, Open-Mindedness, Nurture, Ownership, and Recognition*. This guiding framework fosters an environment where educators, children, families, and partners feel valued, empowered, and inspired to grow. ### What you’ll do: - Review invoices and check requests for accuracy, legitimacy, coding, supporting documentation and proper authorization before processing. - Enter invoices and check requests daily into Stampli and Microsoft Dynamics 365 accounts payable module promptly, ensuring proper allocation to cost centers. - Amex CC documentation, approvals, tracking, and audit of expenses. - Assist AP Lead with preparations of monthly insurance invoices. - Assist AP Lead with open payables report and submit it to Accounting Manager for approval before processing weekly check/ACH runs. - Assist AP Lead with Check/ACH runs, match invoices to checks, obtain signatures, and distribute/mail vendor checks. - Perform vendor account reconciliations to ensure the accuracy and completeness of accounts payable balances, researching and resolving discrepancies in a timely manner. - Support the monthly and year-end accrual process by preparing, analyzing, and recording accounts payable accruals in accordance with accounting policies and reporting requirements. Assist with year-end audits by preparing audit schedules, providing supporting documentation, responding to auditor inquiries, and facilitating the timely completion of audit requests. - Collaborate on special projects and process improvement initiatives, gathering data, and supporting cross-functional efforts to enhance operational efficiency and financial controls. - Regularly monitor vendor accounts to ensure payments are current. - Maintain current W-9 information for all active vendors. - Respond to/ resolve all vendor inquiries such as payment status of invoices, unpaid invoices, unapplied credits, and invoice discrepancies. - Maintain vendor information in Microsoft Dynamics 365, entering new vendors and updating active vendors. - Sort and distribute incoming mail. ### Required & Preferred Qualifications: - Bachelor’s degree in accounting or business - 3-5 years or more of accounts payable experience - Excellent verbal communication skills required for communicating issues and providing concise, thoughtful updates to senior management. - Excellent people, team building, and leadership skills. - Proficient excel knowledge skills such as sorting, filtering, formatting, and simple formulas (e.g. SUM, AVERAGE, VLOOKUP, PIVOT TABLES) - Solid technical, analytical, and problem solving skills. - Must be detail-oriented with strong organizational skills. ### Work Environment & Physical Requirements: - Can work at least a full-time, 40-hour a week schedule, sometimes off-hours as the business requires (i.e., deadlines, networking events, conferences, business dinners, etc.). - Can sit for long periods of time at a computer in a primarily sedentary position; manual dexterity required to use desktop computer and peripherals. - Limited travel may be required (less than 10% of time), valid passport required. ### We Offer: - Up to 50% childcare tuition discount. - Comprehensive medical, dental, and vision insurance, effective on your first day of employment. - Free First Stop Health membership, providing 24/7 access to virtual primary care, urgent care, and short-term mental health support. - 401(k) retirement plan with annual discretionary employer match contribution. - Optional life insurance and short/long-term disability coverage, helping provide financial protection and peace of mind. - Performance-based pay, including increases tied to certification and/or degree completion. - Career growth and professional development opportunities, including training, mentorship, and our dedicated CHILD Conference. - Generous paid time off and holiday benefits, including an annual Winter Break closure between Christmas and New Year's so employees can enjoy additional time with family and friends. - Employee Assistance Program (EAP), offering confidential resources and support for mental health, financial wellness, work-life balance, and other personal needs. - Employee referral bonus program, because great people know great people! Earn bonuses for helping us build an exceptional team. - Additional lifestyle and fringe benefits, including tuition and professional development reimbursement, pet insurance, and other programs designed to support you and your family.