Accounts Payable Manager

Job description

The Accounts Payable Manager will oversee the end-to-end Accounts Payable function, including an offshore AP team, and ensure accurate and timely invoice processing, payments, reconciliations, and month-end activities. This role will also be expected to continuously assess current AP operations, identify opportunities for improvement, and proactively recommend and implement changes. The ideal candidate is hands-on, comfortable challenging existing processes, and able to drive greater efficiency, accuracy, and scalability. ### Job Responsibilities and Duties: - Oversee the end-to-end Accounts Payable function, including invoice processing, approvals, payments, vendor inquiries, reconciliations, and month-end close activities. - Manage and provide day-to-day oversight of the offshore AP team, including workload, performance, quality, training, and issue escalation. - Oversee three-way matching of purchase orders, receipts, and invoices, including resolution of quantity, pricing, and other discrepancies. - Partner with Production, Supply Chain, Logistics, Procurement, Retail, Treasury, and Finance teams to resolve AP-related issues. - Oversee vendor onboarding and master data maintenance, ensuring appropriate controls over vendor setup and banking changes. - Coordinate domestic and international payment runs and ensure compliance with company approval and internal control requirements. - Support month-end close, including AP reconciliations, accruals, cutoff, and reporting. - Establish and monitor AP KPIs, including processing timeliness, accuracy, backlog, exceptions, and payment performance. - Continuously assess AP operations, workflows, and controls to identify inefficiencies, bottlenecks, recurring issues, and opportunities for automation. - Proactively recommend and drive process improvements, including challenging existing practices when a more effective approach is identified. - Identify root causes of recurring AP issues and work cross-functionally to implement sustainable solutions. - Maintain and improve AP policies, procedures, internal controls, and process documentation. - Support internal and external audit requirements. ### Knowledge, Skills, and Ability Requirements: - Bachelor's degree in Accounting, Finance, Business Administration, or related field. - 7–10+ years of progressive Accounts Payable or accounting experience, including supervisory or management experience. - Experience managing offshore, outsourced, or shared-service teams preferred. - Experience in luxury fashion, apparel, retail, consumer products, or another inventory-driven environment preferred. - Strong knowledge of AP processes, three-way matching, purchase orders, accruals, and month-end close. - Experience with ERP and AP automation systems; NetSuite experience is a plus. - Strong Excel and analytical skills. - Strong understanding of internal controls and segregation of duties. - Proactive, hands-on, and comfortable speaking up and constructively challenging the status quo. - Strong problem-solving and process-improvement mindset, with the ability to identify root causes and drive solutions through implementation. - Strong people-management skills, including the ability to effectively manage remote and offshore teams. - Strong communication and cross-functional collaboration skills. - Ability to prioritize and manage high transaction volumes in a fast-paced, dynamic environment.