Accounts Payable Manager

Job description

### **ROLE OVERVIEW** Pivot Energy is seeking an experienced and strategic Accounts Payable Manager to lead our Accounts Payable function as the company continues to grow and scale. Reporting to the Controller, this role is responsible for the leadership, performance, and continuous improvement of the AP department, ensuring efficient operations, strong internal controls, and exceptional service to internal stakeholders and vendors. The Accounts Payable Manager will oversee a team of up to three professionals while driving process optimization, system enhancements, automation, and AI-enabled workflows that improve efficiency, accuracy, and scalability. This leader will partner closely with Accounting, Procurement, Construction, IT, and other business functions to streamline processes, support system implementations, and build a best-in-class AP organization. The ideal candidate has extensive experience leading high-volume, multi-entity Accounts Payable departments within growing organizations, successfully implementing ERP and workflow technologies, managing organizational change, and developing high-performing teams. ### PRIMARY RESPONSIBILITIES **Leadership & Department Management** - Lead, develop, and mentor a team of Accounts Payable professionals while fostering accountability, collaboration, and continuous improvement. - Establish departmental goals, KPIs, and service levels to measure performance, productivity and accuracy. - Develop scalable processes, documentation, and cross-training plans to support organizational growth and business continuity. - Assess staffing, organizational structure, and resource needs to support future growth. **Accounts Payable Operations** - Direct all Accounts Payable operations, including invoice processing, purchase order matching, payment execution, vendor maintenance, reconciliations, and month-end close. - Ensure compliance with company policies, approval authority, accounting standards, and internal controls. - Review payment batches and optimize payment timing to balance cash management, vendor relationships, and contractual obligations. - Oversee vendor compliance, including annual 1099 reporting, and resolve complex payment or vendor issues. **Process Improvement, Automation & Technology** - Lead continuous improvement initiatives that simplify processes, eliminate manual work, and improve operational efficiency. - Evaluate and implement AP automation technologies, AI-powered invoice processing, OCR, workflow automation, and reporting tools. - Serve as the business owner for AP systems, partnering with IT on ERP implementations, integrations, upgrades, and enhancements. - Develop dashboards and KPIs to monitor processing efficiency, approval cycle times, payment performance, and departmental effectiveness. **Governance & Compliance** - Maintain strong internal controls and governance over the Accounts Payable function. - Ensure compliance with accounting policies, tax regulations, audit requirements, and company procedures. - Support internal and external audits through timely preparation of schedules and documentation. - Identify operational risks and implement control enhancements that improve efficiency while mitigating risk. ### REQUIRED COMPETENCIES - Proven experience leading and scaling an Accounts Payable organization. - Strong leadership, coaching, and talent development skills. - Expertise in ERP systems, AP automation platforms, OCR technology, AI-enabled workflows, and integrated financial systems. - Demonstrated success leading process improvement, system implementations, and organizational change. - Excellent analytical, project management, and problem-solving skills. - Strong understanding of accounting principles, internal controls, and AP best practices. - Exceptional communication skills with the ability to influence cross-functional stakeholders. - Ability to prioritize competing initiatives in a fast-paced, high-growth environment. ### PREFERRED QUALIFICATIONS - Bachelor's degree in Accounting, Finance, Business Administration, or related field. - 10+ years of progressive Accounts Payable and accounting experience, including at least 5 years managing an AP department or shared services function. - Experience leading high-volume, multi-entity Accounts Payable operations. - Experience with Sage Intacct, Procore, SalesForce or comparable cloud-based ERP and project management platforms. - Demonstrated success leading ERP implementations, AP automation initiatives, workflow redesign, and digital transformation projects. - Experience implementing AI-enabled invoice processing, OCR, electronic workflow approvals, or vendor self-service solutions. - Experience developing operational KPIs and performance dashboards. - Renewable energy, construction, engineering, or other project-based industry experience preferred.