Accounts Payable Manager | Active International | Pearl River, NY

Job description

About the role We’re looking for an experienced, hands-on Accounts Payable Manager who enjoys being close to the work and leading a team that keeps things running smoothly behind the scenes. In this role, you’ll oversee daily AP operations, support and develop a talented team, and partner closely with accounting and other departments across the organization. This is a great opportunity for someone who takes pride in building strong processes, values collaboration, and likes rolling up their sleeves in a fast-paced, supportive environment. What you'll do Lead Accounts Payable Operations Oversee the full accounts payable lifecycle—from invoice receipt and coding through approvals and payment processing Review and approve invoices and payment runs (ACH, check, wire, and credit card) in line with company policies Ensure invoices are processed accurately and on time while maintaining compliance with payment terms Troubleshoot invoice discrepancies, payment issues, and vendor questions with a solutions-first mindset Oversee the travel and entertainment (T&E) system, including setup, maintenance, and user support Support AP/AR offsets, funding needs, credit card variance analysis, and refund processing Oversee vendor setup and maintenance, including W-9 collection and 1099 reporting support Lead & Support the AP Team Provide day-to-day leadership, guidance, and training to the accounts payable team Help prioritize workloads and keep things moving during peak periods Support team development through coaching, feedback, and knowledge sharing Make sure procedures and controls are followed—without losing sight of efficiency Compliance, Reporting & Close Maintain strong internal controls and clean audit trails Support internal and external audits related to accounts payable Prepare and review AP aging and related reports Assist with month-end close activities and reconciliations Proactively flag risks, issues, or unusual trends to accounting leadership Improve & Collaborate Look for ways to make AP processes more efficient, accurate, and scalable Partner with accounting and other teams to solve problems and streamline workflows Support system upgrades and process improvement initiatives Qualifications Required Bachelor’s degree in Accounting, Finance, Business, or a related field (or equivalent experience) 5-10 years of progressive accounts payable experience Previous experience leading or supervising AP staff Strong understanding of AP processes and internal controls Comfort working with ERP/accounting systems and Microsoft Excel Nice to Have Experience in a high-volume or multi-entity environment Hands-on experience with ERPs such as NetSuite, SAP, Oracle, Workday, Sage, or similar systems Experience supporting audits or compliance initiatives Skills & Style Detail-oriented, with a strong commitment to accuracy Organized and able to juggle multiple priorities Calm, solutions-focused approach to problem-solving Clear and professional communicator Collaborative, hands-on leadership style What It’s Like to Work Here Hybrid work environment Fast-paced but supportive team culture Opportunities to make an impact and improve how things work Peak workloads around close and audit cycles—but strong teamwork to get through them About Us AMS is a global media solutions company built on growth for the brands we serve and the people who power us. Across our brands Active International, XACTV, and Involved Media, we connect talent, technology, and insight to help leading companies grow. Recognized globally as a Great Place to Work, we invest in our people with the same care, curiosity, and long-term commitment we bring to our clients. Why You’ll Love Working Here: A culture that values creativity, collaboration, and care Opportunities to learn, grow, and lead across brands and markets Regular in-office collaboration that fuels connection and innovation Recognition that celebrates your impact We grow together. Your growth drives our success. Travel This position does not require regularly scheduled travel Unfortunately, we are unable to sponsor or take over sponsorship of an employment Visa at this time. The salary range for this role is $85,000 - $95,000. The successful candidate’s salary will depend on the actual ranges of current employees in the subject position, market considerations, budgetary considerations, geography, as well as the candidate’s skill set, level of experience, and qualifications. AMS offers a very competitive benefits package inclusive of medical coverage, dental, vision, disability, 401k, paid time off, community engagement opportunities, great colleagues, and great learning opportunities. At Active, your growth drives our success. Together, we deliver results that matter — for our clients, our partners, and each other. You’ll work across asset remarketing, media trade buying, and new business sales — surrounded by people who are curious, creative, and driven to learn every facet of the business. We work hard, celebrate wins, and find joy in solving challenges together. As part of AMS’s award-winning, people-first culture, you’ll benefit from the same commitment to inclusion, recognition, and growth that drives success across all our brands.