Accounts Payable/Receivable Coordinator (12-Month Contract)

Job description

Accounts Payable/Receivable Coordinator (12-Month Contract) What is the role? As an Accounts Payable/Receivable Coordinator (12-Month Contract), you will play a key role in supporting LEA’s day-to-day financial operations by ensuring the timely and accurate processing of accounts payable and receivable activities. Working closely with internal teams, vendors, clients, and project managers, you will help maintain efficient payment processes, support collections, and contribute to the integrity of financial records. This role is ideal for a detail-oriented and organized professional who enjoys working in a collaborative environment and is comfortable managing multiple priorities. In addition to A/P and A/R responsibilities, you will assist with administrative tasks, financial reconciliations, and year-end audit support. Why join LEA? LEA is an employee-owned engineering consulting firm with a 72‑year history. We provide multidisciplinary engineering services across Transportation, Civil, Structures, Construction Administration, Electrical and Infrastructure Systems, and Environmental Management. At LEA, we are committed to producing high-quality, client-focused engineering solutions while supporting the professional growth and self-realization of our people. As an employee-owned company, every team member contributes directly to LEA’s continued success and growth. We’re confident that by joining LEA, you can discover and realize your full career potential because LEA: Has been recognized as a Greater Toronto Top Employer and Canada’s Top Employer for Young People for 2025 & 2026, highlighting our commitment to fostering an outstanding workplace culture and supporting the next generation of professionals. Recruits high-performing, motivated individuals who strive to achieve the highest level of technical excellence and quality. Is an Employee-owned company, and almost half of our employees are shareholders. Offers a competitive total rewards package of salary, substantial bonuses, benefits and other perks. Is continuously involved in many exciting and challenging projects throughout Ontario and around the world. Allows for a collaborative hybrid work environment with flexible hours to maintain a healthy work-life balance. Cultivates team companionship and collaboration, offering a variety of social events aimed at fostering relationships across the company, including sports leagues, game nights, special events, and volunteer/charitable opportunities. Is an organization that is committed to achieving our Environmental, Social & Governance objectives through our various committees. Prioritizes mentorship, training, and rotational assignments for knowledge advancement and career growth. Has an entrepreneurial spirit as an employee-owned company, with continuous growth and expansion, taking part in meaningful projects. In this role, your duties and responsibilities will include: Accounts Payable: Receive, review, and verify invoices from vendors, sub-consultants, and employee expense submissions for accuracy and completeness. Code, process, and post vendor invoices and employee expenses in Deltek VantagePoint, the company’s accounting system. Obtain appropriate approvals from internal stakeholders prior to processing payments. Manage semi-monthly cheque runs and coordinate payment processing through cheques, EFT/ACH, and wire transfers. Prepare cheques and ad hoc payments as required. Monitor accounts payable to ensure invoices are processed and payments are made in a timely manner. Maintain accurate accounts payable records, including vendor files and A/P listings. Respond promptly and professionally to vendor inquiries, resolving payment-related issues as needed. Accounts Receivable: Manage all aspects of aged receivables collections, including but not limited to: Prepare and distribute accounts receivable reports to Project Managers. Proactively communicate with clients regarding overdue invoices and outstanding balances. Investigate and resolve payment discrepancies by collaborating directly with clients. Partner with the Accounting team to identify and resolve internal variances and process required adjustments. Prepare, mail, and email client invoices, while maintaining accurate records and a database of all invoices issued. Financial Accounting: Perform general ledger (GL) reconciliations and other financial accounting support tasks as required. Other Duties: Provide support during the year-end audit process. Perform general administrative tasks, including preparing supplementary documentation to accompany client invoices. Maintain and organize Corporate Services electronic and paper filing systems, including accounts payable, accounts receivable, government documents, bank statements, and correspondence. Assist with special projects and other administrative or accounting-related duties as assigned. The qualifications you need: A degree or diploma in Accounting, Business, or a related field. 1–3 years of experience in an Accounts Payable and/or Accounts Receivable role. Experience using Deltek Vision or Deltek VantagePoint is highly desirable. Strong written and verbal communication skills, with proficiency in Microsoft Office 365 applications. Excellent interpersonal skills with the ability to collaborate effectively in a team environment while also working independently. Proven ability to manage multiple priorities, stay organized, and meet deadlines with minimal supervision. Strong attention to detail and analytical thinking, with effective problem-solving skills and a commitment to accuracy. Total Rewards at LEA At LEA, we offer a total rewards package designed to support your financial well-being, health, and work-life balance, along with unique opportunities for shareholding and long-term share value growth. Annual Salary Range: $48,000 – $55,000 Discretionary Profit Sharing: LEA offers opportunities to receive a bonus payment from the profit-sharing program. Group Health Benefits: Comprehensive coverage including prescription drugs, dental, and vision. Hybrid & Flexible Work Model: LEA operates in a hybrid environment with flex hours to ensure flexibility, safety, and well-being. Periodic attendance at our Markham/Toronto office is expected for in-person learning and collaboration. Social Club: LEA has a unique, employee-co-funded social club with an annual budget of approximately $50,000 to host social events and activities that bring employees together. Many events welcome guests, with the social club covering part or all of the guest costs. Type of Position: 12-Month Full-Time Contract The work arrangement: LEA operates in a hybrid environment to ensure flexibility, safety, and the well-being of everyone. Periodic attendance at our Markham office is expected to facilitate in-person learning of new tasks with experienced senior staff. LEA's Commitment to Inclusive Hiring and Equal Opportunity: LEA Consulting Ltd. is proud to be an equal employment opportunity employer, with Diversity, Equity, and Inclusion (DEI) embedded in all strategic planning and operational activities. As part of our commitment to fair representation and equitable access to opportunities, we encourage applications from underrepresented groups, including Indigenous peoples, LGBTQ2S+ individuals, newcomers, neurodiverse individuals, persons with disabilities, racial and ethnic minorities, refugees, veterans, and women. We evaluate all qualified candidates based on their skills and experiences, without regard to factors such as age, colour, conviction for an offence for which a pardon has been granted, disability, family status, gender identity or expression, genetic characteristics, marital/family status, national origin, protected veteran status, race, religion, sex, sexual orientation, or any other status protected under the Canadian Human Rights Act. Accessibility: LEA is committed to providing an inclusive and accessible experience for all candidates. If you require accommodations during any stage of the recruitment or interview process, please contact . We remain committed to ensuring that accommodations are available and supported throughout employment. AI Disclosure: We do not use Artificial Intelligence (AI) tools to screen, assess, or select applicants at any stage of the hiring process for this position. Vacancy Status: This position is an existing vacancy. Apply and stay connected with LEA: We appreciate your interest in joining LEA! If this role aligns with your experience, we would love to hear from you. While we’ll only be reaching out to candidates selected for an interview, we encourage you to apply again when a suitable opportunity arises. Stay connected with us on LinkedIn , Facebook , Instagram , Twitter , and YouTube .