Accounts Payable/Receivable Specialist

Job description

We are seeking a detail-oriented Accounting Specialist to manage day-to-day accounts payable and accounts receivable activities while supporting broader accounting and administrative functions. This role plays a key part in maintaining accurate financial records, supporting compliance efforts, and ensuring timely processing of payments and collections in a fast-paced business environment. **Key Responsibilities** Maintain and manage accounts payable and accounts receivable ledgers, ensuring accuracy and compliance with internal accounting standards Process invoices, payments, credits, and adjustments in a timely and accurate manner Research, reconcile, and resolve AP/AR discrepancies and variances Prepare and send customer invoices, statements, and payment reminders; follow up on outstanding balances as needed Collaborate with accounting and operations teams to ensure data accuracy and record integrity Assist with month-end, quarter-end, and year-end close activities and reconciliations Maintain organized vendor and customer files, ensuring completeness and accuracy Support onboarding of new vendors and customers, including documentation and system setup Assist with audit preparation, financial reviews, and compliance-related requests Provide administrative and accounting support to other departments as needed **Required Qualifications** Bachelor’s degree in Accounting, Business Administration, or a related field Proven experience managing accounts payable and accounts receivable functions Solid understanding of accounting principles and best practices Strong attention to detail with excellent organizational and problem-solving skills Proficiency with Microsoft Office, particularly Excel Experience using accounting software; QuickBooks Online preferred Ability to work independently while collaborating effectively with cross-functional teams Strong written and verbal communication skills **Preferred / Bonus Qualifications** Experience with multi-state sales tax filing and reporting Working knowledge of GAAP and applying it in daily accounting activities Exposure to treasury or cash management functions Experience working with ERP systems beyond QuickBooks