Accounts Payable Specialist

Job description

We’ve built Rowan by rethinking the ear piercing experience from the ground up—prioritizing safety, clinical expertise, and a customer experience that feels both celebratory and trusted. Every piercing is performed by licensed nurses and guided by our Rowan Clinical Piercing Standard® and paired with our hypoallergenic products, setting a clear standard that is differentiated from traditional retail models. Our goal is to create a destination where customers feel confident, cared for, and excited to participate. Rowan is looking for an Accounts Payable Specialist to process all expense and inventory invoices received for payment and initiate the invoice approval process for all vendors in an accurate, efficient, and timely manner. Reporting directly to the VP Finance, you will be responsible for compiling and maintaining accounts payable records while also providing clerical and administrative support as needed. An understanding of how purchase orders and inventory receipts flow into AP will be critical for success in this role. We are looking for an objective Accounts Payable Specialist who combines a solid understanding of bookkeeping, internal controls and accounts payable principles with strong analytical and problem-solving skills. ### What you'll do: - Verify invoice payments, approvals, and valid general ledger coding, before processing. - Enforce strict internal controls to prevent fraud, eliminate duplicate payments, and safeguard company assets. - Inventory AP processing, including 3-way matching. - Respond to vendor inquiries and resolve outstanding issues promptly, which may include working with various internal departments. - Manage vendor accounts by obtaining Form W-9’s and monitoring payment terms. - Establishing and maintaining relationships with new and existing vendors. - Assist with certain month-end closing activities and expense accruals. - Support internal and external audits by providing requested documentation. - Complete other ad hoc tasks and projects as requested ### Experience we're looking for: - BA or equivalent experience - Experience with NetSuite and Ramp - Proven experience applying internal control standards to prevent fraud and payment errors - Minimum three (3) or more years accounts payable experience - Demonstrated understanding of general ledger accounts and how they relate to vendor invoices - Detail-oriented and thorough, with flexibility and willingness to perform a variety of related tasks, including data entry, mathematical analysis, and organization and maintenance of historical records - Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) - Experience with sales tax or Avalara is preferred but not required ### What you bring to the table: - Highly organized and detail-oriented - Ability to work both independently and in a team setting effectively - Excellent verbal and written communication and interpersonal skills ### Full-time Benefits + Perks: - Medical/Dental/Vision Health Plans - Short and Long-term Disability - Life Insurance - 401k and Roth IRA Plans - Paid Parental LeaveOpen PTO policy - Employee discounts on our amazing products!