Accounts Payable Specialist

Job description

The Accounts Payable Specialist ensures timely and accurate processing of vendor scrap payments, with a focus on freight invoicing, reconciliations, and month-end close support. This role plays a key part in maintaining vendor relationships, resolving discrepancies, and contributing to process improvements. What you’re responsible for: Process outgoing vendor payments via EFT, wire transfer, or cheque, ensuring all payments are made accurately and on time; investigate and resolve any payment-related issues. Validate and post freight and rail invoices using the 3-way matching process (freight accrual, pricing, and shipping/brokerage documents) to ensure accuracy and compliance. Monitor freight accruals throughout the period and clear unused or excess accruals as part of the month-end close process. Reconcile vendor accounts and monthly statements, identifying and resolving any discrepancies to maintain up-to-date and accurate payables records. Collaborate proactively with vendors and internal stakeholders to resolve payment and billing issues; escalate unresolved matters to the appropriate parties as needed. Deliver exceptional service to vendors and internal customers by responding to inquiries professionally and in a timely manner. Conduct vendor callbacks to verify banking information, ensure accounts are correctly set up for EFT/wire payments, supporting fraud prevention and payment security. Utilize system-generated reports and financial data to monitor AP activity and ensure accurate documentation of transactions. Analyze payment trends and provide insights to management to support data-driven decision-making and improve working capital management. Maintain complete, accurate, and organized documentation and digital filing systems in compliance with company policies and audit requirements. Identify opportunities for process improvement, and contribute to the creation of end-user training guides (EUTGs). Assist with internal and external audits by preparing required documentation and responding to auditor inquiries in a timely and accurate manner. Support ad hoc accounting tasks, reporting initiatives, and special projects as assigned by the Finance or AP leadership team To join our team: You have a diploma or degree in Accounting, Finance, Business Administration, or a related field; equivalent work experience may be considered. You have 1+ years of experience in accounts payable or finance-related roles. You have a strong understanding of invoice processing, 3-way matching, and payment reconciliation. You have experience with outgoing payments (EFT, wire, cheque) and/or reconciling payments. You have excellent analytical and problem-solving skills, with a proven ability to identify and resolve discrepancies in financial records. You have intermediate proficiency in Microsoft Excel and Microsoft Office Suite. You are highly organized and detail-oriented, with strong documentation and filing management skills. You are an effective communicator with strong interpersonal skills to collaborate with vendors, customers, and internal stakeholders. You have the ability to prioritize tasks, meet deadlines, and contribute to month-end and year-end closing processes. You have industry experience in logistics, manufacturing, or recycling is advantageous. What we offer! A competitive wage, vacation, benefits and a RRSP matching program Annual AIM tuition scholarship program up to $8,500 per eligible dependents The tools and support needed to be successful in your career and professional development A dynamic & rewarding work environment that is also a lot of fun! This role offers a competitive compensation package with an annual salary range of $50,000–$60,000. American Iron & Metal (AIM) is a family-owned company and recognized global leader in the metal recycling industry with more than 125 sites and 4000 employees worldwide. We have continued to prosper for the last eight decades thanks to the dedication of our employees and the ongoing trust and support of our customers. Become part of team AIM, a growing team with an entrepreneurial spirit who has over the years evolved into a successful and multifaceted company with business divisions that include metal recycling, decommissioning and demolition, auto-parts sales and recycling, manufacturing of solder assemblies, construction waste recycling, and production of customized industrial and mining products. We take pride in doing good things for the environment to help create a greener, more sustainable future for all. It’s simple; we do it right. We AIM for excellence.