Accounts Payable Specialist

Job description

**Accounts Payable Specialist** **Part Time: 2/3 Days a week** About Fractile: Fractile was founded in 2022 on the bet that, eventually, the world’s most capable AI systems would be limited in their impact by the time taken to produce useful outputs. We bet everything on the logical conclusion: that the only way to truly unlock this latent value, to make speed viable at scale, was to radically re-invent the hardware that we run our frontier AI models on. Ever since, we have been building chips and systems that tackle this problem: how to efficiently generate output at thousands of tokens per second, while handling the complexity and capacity challenges of operating large models at very long contexts. **The role:** The Accounts Payable Specialist will take full ownership of the purchase-to-pay cycle and bank reconciliations across the group's UK, US and Taiwan entities. This is a hands-on transactional finance position with clear, well-defined responsibilities and a high standard of accuracy attached to them. The work is currently performed partly by an outsourced provider and partly by the Financial Controller. The first objective for the successful candidate is a clean and controlled transition of these processes in-house. Thereafter, the role holder will run the purchase ledger, payment runs and reconciliations independently, escalating exceptions and judgement calls to the Financial Controller. We are a growing business and our finance systems are developing alongside it. We are currently migrating from Xero to NetSuite OneWorld, and the role holder will be closely involved in embedding the new accounts payable processes that follow from it. **Key responsibilities:** **Purchase ledger** - Processing supplier invoices across multiple entities (UK, US, Taiwan) and currencies (GBP, USD,TWD, EUR) - Matching invoices to purchase orders and goods receipts, and resolving exceptions promptly - Accurate coding of invoices to the correct entity, cost centre and general ledger account - Managing the accounts payable inbox and acting as the principal day-to-day contact for suppliers - Performing supplier statement reconciliations on a regular cycle to identify missing credits, duplicates and misapplied payments **Payment runs** - Preparing the weekly/fortnightly payment run, including the proposal, supporting documentation and a complete file for approval - Processing foreign currency payments to international suppliers - Ensuring approval workflows and payment controls are applied consistently - Posting and allocating payments accurately and on a timely basis **Banking and reconciliations** - Preparing bank reconciliations across multiple accounts and currencies on a daily and weekly basis - Investigating and clearing reconciling items within the period in which they arise - Supporting month-end close with complete and reconciled accounts payable and bank positions **Expenses and cards** - Administering the company card and expense platform (Payhawk), including user set-up, policy compliance and receipt management - Reviewing employee expense claims against company policy and the coding of the transaction - Ensuring the expense platform reconciles and posts correctly to the ledger **Controls and process** - Identifying duplicate invoices, pricing discrepancies and potential overpayments prior to payment - Maintaining clear documentation of accounts payable and reconciliation procedures - Providing accounts payable and bank documentation to support the annual audit **Role focus and progression:** The core of this role is transactional finance: the purchase ledger, payment runs, expenses and bank reconciliations. We are looking for someone who wants to perform that work to a consistently high standard and to own it properly. Beyond that, we are scaling quickly and the finance function is growing with the business, so new responsibility is a constant rather than an occasional opportunity. There is also genuine scope to extend into bookkeeping and the month-end close. Once the transactional cycle is running cleanly, If you want to broaden your technical bookkeeping experience alongside a strong transactional foundation, this role will support that. **About you:** **Essential** - Substantial experience in accounts payable, purchase ledger or a comparable transactional finance role, gained across more than one organisation - A demonstrable track record of accuracy, with the discipline to check and reconcile work before submitting it - Experience preparing payment runs independently, including international and multi-currency payments - Strong bank reconciliation experience, including investigating and clearing reconciling items - Experience operating across multiple legal entities and currencies - Confident user of cloud accounting systems, with the ability to learn new systems thoroughly - Strong Excel skills - The confidence to apply process consistently, including following up with approvers and querying invoices with suppliers **Desirable** - NetSuite experience; Xero experience is equally valuable given our current migration - AAT qualified (Level 3 or 4) - Experience in a fast-growing business or an environment where finance processes were still being established - Exposure to VAT returns and audit support **Hours and working arrangements:** The role is being recruited on a part-time basis of [3 days / 22.5 hours] per week, reflecting current transaction volumes. We are open to discussing the pattern of working days, and we are happy to consider candidates **What We Offer:** - Competitive salary: A competitive salary reflective of your experience and the specialist nature of the role. - Equity & Ownership: meaningful equity so everyone shares in the value creation. - Benefits: Private Medical, Dental and Vision, Contributory Pension, 25 Days holiday plus bank holidays and Life/Critical Illness Insurance. - Diverse & fun office: we believe the hardest problems get solved by the broadest range of minds. We are committed to Equal Employment Opportunity through attracting and retaining a diverse team and building an inclusive environment. Fractile is seeking to increase the clock speed of global progress, one chip at a time. We’ve recently raised $220M from investors including Founders Fund and Accel and our most important work lies ahead. Join us! **Export controls** Our work involves technologies subject to UK, US and other international export control regulations. Certain roles may require additional eligibility checks to ensure compliance with applicable law. We'll be transparent about this throughout the hiring process.