Accounts Payable Specialist

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. Supports all aspects of accounts payable/receivable, ensuring all deadlines are met with the highest degree of accuracy. Ability to work independently with minimal supervision. Ability to exercise judgement with vendors and employees regarding payment processing and reconciliations. DUTIES AND RESPONSIBILITIES: Prepares all vouchers and approved invoices for payment; processes all company payments in a timely manner. Provides onboarding training with new hires and changes within NetSuite that would affect current employees Interfaces with appropriate departments to secure proper payment approvals Prepares accounts payable checks. Oversees maintenance of accounts payable files and records. Prepares 1099s and communicates with vendors/contractors to identify any missing gaps for documentation Responds to all vendor and employee inquiries regarding invoices, expenses, and check requests; resolves invoice discrepancies. Makes recommendations for process improvement and efficiencies Processes and oversees expense reimbursement and reporting; exercising judgement in appropriate escalations Makes recommendations to VP/Controller with regards to NetSuite efficiencies and processes Prepares and prints accounts payable reports; reviews and reconciles periodic reports to maintain current reconciliation status for cash and disbursement accounts. Prepares invoice deduction notices as required. Analyzes and tracks accounts payable amounts; prepares analysis of accounts as required. Assists with monthly closings and bank statement reconciliation. Responsible for customized billing. Contacts customers to request payment of delinquent accounts. Confers with customers by telephone in attempt to determine reason for overdue payment and review terms of sales, service, or work agreement. Records information about financial status of customers and status of collection efforts. Sorts and files correspondence. Prepares collections and aging reports. Reviews payments and amounts paid to customer’s account. Researches customer claims of invoice payment and/or discrepancies. Coordinates customer requests for invoice copies, with accounting support staff, as requested. Assists with related special projects as required. QUALIFICATIONS: Associate degree (A. A.) or equivalent and a minimum of three-five years related experience, or equivalent combination of education and experience. Proficient in MS Office (strong knowledge of Excel required), NetSuite (preferred) Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages. Acute attention to detail. Excellent written and verbal communication skills. Ability to prepare ad hoc reports and business correspondence with little notice. Strong organizational, problem-solving, and analytical skills; able to manage time as this position will work independently Ability to identify, discern and make appropriate decisions on executing payables/receivables and appropriate escalation to VP, Controller BENEFITS & PERKS: Aligned Data Centers is proud to offer a comprehensive benefits package to support the health, well-being, and financial security of our team members. Eligible employees have access to: Health Coverage : Medical, dental, and vision insurance Health Savings and Flexible Spending Accounts: HSA with employer contribution for eligible participants. FSA's offered for health and dependent care to increase tax savings. Retirement Savings : 401(k) plan with company match Paid Time Off and Holiday Pay Company-Sponsored Insurance : Short-Term Disability, Life Insurance, and Long-Term Disability (with medical election) Optional Benefits : Voluntary life, critical illness, legal, and additional disability coverage Wellness Programs : Employee assistance program (EAP), Wellhub gym membership, and other wellness initiatives The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. At Aligned, we are committed to transparency and fostering a positive employee experience from your very first interaction with us. In compliance with Illinois pay disclosure requirements, when you join Aligned, you’ll have access to the following benefits: medical, dental, vision, short and long disability, life insurance and other voluntary benefits, 401k with employer match, bonus opportunities, paid time off, wellness benefits and professional development opportunities, all designed to support your well-being and career growth. We want you to have a clear understanding of what we offer, so you can make informed decisions about your future with us. Aligned is equally committed to fostering an inclusive workplace and providing equal employment opportunities for all employees. We ensure that all applicants and team members are considered for employment, advancement, and all other employment-related matters without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), national origin, age, physical or mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military or veteran status, or any other characteristic protected by applicable law. If you require a reasonable accommodation to perform the essential functions of your job due to a disability or medical condition, please contact our People & Culture team. Accommodation requests will be reviewed on a case-by-case basis in accordance with applicable laws. Aligned will make reasonable accommodations where necessary to enable qualified individuals with disabilities to perform the essential functions of their role.