Accounts Payable Specialist

Job description

Be the one who makes a difference! At Vertex Education we are a team of high achievers, courageous leaders, and passionate believers in changing lives through education. As a purpose-led education services provider, our mission is destined to benefit many and yet it starts with just one person inspired to work together with us to make a memorable and meaningful difference for our clients, schools, students, and communities. Be the one who makes a difference—with us. The Accounts Payable Specialist is responsible for supporting the day-to-day AP function for multiple schools and clients, ensuring invoices are processed accurately, efficiently, and in compliance with company and client policies. This role requires attention to detail, strong communication skills, and the ability to provide exceptional service to school leaders, staff, and external partners. The AP Specialist plays a key role in maintaining smooth financial operations so that schools can focus on their mission of providing an excellent education to students. Key Responsibilities: Receive, review, and accurately process invoices from assigned schools. Verify coding and enter invoices into accounting software in a timely manner . Generate reports, troubleshoot issues, and resolve discrepancies proactively. Prepare and issue payments, ensuring accuracy, timeliness, and compliance. Maintain organized and accurate AP records and documentation. Perform quality control checks to prevent errors and delays. Build and maintain strong, professional relationships with school administrators, staff, and external vendors. Provide training and guidance to school staff on AP procedures and systems. Collaborate with internal teams—including Payroll, Finance, Client Account Management, and Senior Management—to ensure efficient and accurate operations. Identify and recommend improvements to AP processes, workflows, and systems. Minimum Qualifications: 1–3 years of experience in accounts payable, finance, or a related role. Experience working directly with customers and/or vendors. Proficiency in Microsoft Excel and familiarity with accounting systems. Strong organizational skills with the ability to multitask and manage deadlines. Detail-oriented, proactive, and committed to accuracy and service excellence. Skills & Competencies: Excellent communication and interpersonal skills. Strong problem-solving abilities with the ability to remain calm and professional under pressure. Ability to handle sensitive information with discretion and integrity. Team-oriented, adaptable, and eager to support colleagues and clients. Compensation & Benefits: Competitive salary, commensurate with experience and location. Performance-based bonus opportunities. Comprehensive benefits package, including health, dental, vision, flex plan, and 401(k). Opportunities for professional growth and advancement within the organization. Be excited to be a part of our team and grow your career with us! ​ Be the one who enables us to positively impact over 258,000 students across multiple states while driving our growth forward so we can enrich even more lives. Be the one who helps us achieve excellence for over 226 schools that we support with academics, finance, technology, human resources, communications, marketing, facilities, construction, and food services. Be the one who is a diverse thinker, a team player, a smart risk taker, an innovator, and a difference maker by encouraging others to climb higher and reach farther to further education. Be yourself surrounded by wonderful people who care about you, value your unique skills, and lift you up. Be supported in your work by caring leaders and team members who want you to succeed. Be empowered to make a difference and climb higher and reach farther to change lives through education. Be well in all aspects of your life from your physical, mental, and emotional wellbeing to your finances. Enjoy industry-leading pay, rewards, referral bonuses, with unlimited flexible paid time-off for performance. Be able to care for your health and your family with comprehensive medical, dental and vision benefits and invest in your future with 401(k) plans with a 6% employer match on your contributions. Enhance your growth and development with mentoring and money to take training classes. Thrive in a welcoming, supportive, and inclusive environment where we treat others with fairness and respect, celebrate diversity, and elevate equality and inclusion as an equal opportunity employer. Be the one who makes a difference! With an innovative mind, a hungry heart, and engaging spirit you can change lives through education. Be a part of Vertex Education and let’s make a difference together. Apply Today!