Accounts Payable Specialist

Job description

Privia Health is seeking an Accounts Payable (AP) Specialist to support our growing financial operations. In this role, you will play an integral part in managing full-cycle accounts payable, ensuring accurate and timely disbursements to vendors. Primary Job Duties: Invoice & Payment Processing Review, code, and process high-volume multi-entity vendor invoices in the AP system, ensuring payments are processed timely and accurately. Code invoices based on specific allocation rules for multi-site healthcare providers. Vendor Management Serve as a primary point of contact for vendor payment inquiries, statement reconciliations, and billing disputes. Build and foster strong, collaborative relationships with key vendors through clear, responsive communication. Maintain up-to-date vendor records, including collecting and validating W-9 forms, tax identification, and direct deposit details (1099 compliance). Monitor vendor payment terms and discounts closely to ensure timely payments. Track and maintain a schedule of recurring and routine vendor disbursements to guarantee prompt processing and payment Interdepartmental Coordination & Workflow Management Partner closely with internal department leads to ensure invoices are submitted, reviewed, and approved in a timely manner. Proactively follow up on unapproved invoices, resolve approval delays, and instruct internal teams regarding corporate expense submission policies and documentation standards. Internal Controls & Compliance Adhere to AP procedures and policies, including controls to ensure invoices are fully captured, properly entered, reviewed and approved by responsible parties prior to payment in Concur. Reconciliation & Financial Close Perform monthly AP account reconciliations, identifying and resolving any discrepancies. Assist the accounting team with month-end and year-end close activities, including ensuring all invoices are entered for the month, supporting the accrual process, and AP aging analysis. Special Projects Support leadership on ad-hoc finance projects, AP automation initiatives, vendor system integrations, and process optimization efforts as needed. Bachelor’s degree preferred or equivalent combination of education and experience required 3+ years of Accounts Payable experience in a mid to large sized organization Experience with Microsoft Excel and/or Google Sheets Experience with API automation systems and workflows Experience with Dynamics 365, WorkDay and/or Concur preferred Exceptional numerical accuracy, strong organizational habits, and clear written/verbal communication skills Demonstrated ability to work in a fast paced, performance driven environment while maintaining high attention to detail Ability to work independently while maintaining a collaborative, team-oriented approach Proficiency in managing multi-entity accounting operations Proven client-facing capabilities and robust customer service skills Strong analytical thinking and problem-solving abilities Must comply with HIPAA rules and regulations The hourly range for this role is $30/hr - $33/ hhr in base pay and exclusive of any bonus or benefits (medical, dental, vision, life, and pet insurance, 401K, paid time off, and other wellness programs). This role is also eligible for an annual bonus targeted at 10% based on performance in the role. The base pay offered will be determined based on relevant factors such as experience, education, and geographic location. All your information will be kept confidential according to EEO guidelines. Technical Requirements (for remote workers only, not applicable for onsite/in office work): In order to successfully work remotely, supporting our patients and providers, we require a minimum of 5 MBPS for Download Speed and 3 MBPS for the Upload Speed. This should be acquired prior to the start of your employment. The best measure of your internet speed is to use online speed tests like . This gives you an update as to how fast data transfer is with your internet connection and if it meets the minimum speed requirements. Work with your internet provider if you have questions about your connection. Employees who regularly work from home offices are eligible for expense reimbursement to offset this cost. Privia Health is committed to creating and fostering a work environment that allows and encourages you to bring your whole self to work. We understand that healthcare is local and we are better when our people are a reflection of the communities that we serve. Our goal is to encourage people to pursue all opportunities regardless of their age, color, national origin, physical or mental (dis)ability, race, religion, gender, sex, gender identity and/or expression, marital status, veteran status, or any other characteristic protected by federal, state or local law. Privia Health™ is a technology-driven, national physician enablement company that collaborates with medical groups, health plans, and health systems to optimize physician practices, improve patient experiences, and reward doctors for delivering high-value care in both in-person and virtual settings. The Privia Platform is led by top industry talent and exceptional physician leadership, and consists of scalable operations and end-to-end, cloud-based technology that reduces unnecessary healthcare costs, achieves better outcomes, and improves the health of patients and the well-being of providers.