Accounts Payable Specialist

Job description

VarcoMac, a Legence company VarcoMac is a leading provider of electrical & power services in the Mid-Atlantic region. Our culture is open, collaborative, innovative and fun– all reflected in recognition of VarcoMac as a ‘#1 Best Place to Work’ on multiple occasions. We foster a work environment that encourages and rewards creative thinking. Our employees are passionate about their work and genuinely love what they do. With diverse areas of expertise, VarcoMac is the ideal place to build your career and develop skills in project management, entrepreneurship, leadership, and life. Position Overview VarcoMac is seeking an experienced Accounts Payable Specialist to support the Accounting/Finance team. The AP Specialist is responsible for full-cycle accounts payable in a fast-paced electrical construction environment. They ensure accurate and timely processing of invoices, subcontractor payments, and expense reports. The AP Specialist supports project-based job costing and financial accuracy across multiple projects. This person is accountable for high-volume invoice processing, vendor management, and payment execution. The AP Specialist works closely with project managers, vendors, subcontractors, and internal finance teams. Key Responsibilities • Client & Stakeholder Engagement ◦ Partner with project managers and finance leadership to ensure accurate job cost allocation and approvals ◦ Provide guidance on invoice coding, discrepancies, and payment processes ◦ Act as a point of contact for vendor inquiries and issue resolution • Operational Execution ◦ Process high-volume vendor and subcontractor invoices (PO and non-PO) ◦ Perform 2-way and 3-way matching (invoice, PO, receiving) ◦ Verify invoice accuracy, pricing, approvals, and coding ◦ Ensure proper assignment to jobs, cost codes, and GL accounts ◦ Support job costing and project financial tracking • Project & Cross-Functional Coordination ◦ Work with project managers to resolve invoice discrepancies ◦ Coordinate with vendors, subcontractors, and internal teams ◦ Maintain documentation for subcontractor compliance (COIs, lien waivers) • Documentation & Reporting ◦ Maintain accurate vendor records, W-9s, and invoice documentation ◦ Prepare and review AP aging reports and payment summaries ◦ Reconcile AP subledger to general ledger ◦ Support month-end close activities • Process Improvement & Compliance ◦ Follow company accounting policies and internal controls ◦ Identify opportunities to improve AP processes and efficiency ◦ Ensure compliance with audit and documentation requirements Desired Skills and Experience • Education & Credentials ◦ Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience) • Experience ◦ 2–5+ years of accounts payable experience ◦ Experience with high-volume processing and job costing ◦ Background in construction or electrical industry preferred ◦ Experience working with cross-functional teams • Technical & Professional Skills ◦ Strong knowledge of accounts payable processes and financial controls ◦ Experience with ERP systems (e.g., Spectrum, Vista, NetSuite) ◦ Proficiency in Microsoft Excel ◦ Knowledge of subcontractor compliance (lien waivers, COIs) preferred ◦ Strong attention to detail and organizational skills ◦ Ability to meet deadlines and manage competing priorities ◦ Excellent communication and problem-solving skills Additional Notes • Reports to: AR/AP Supervisor or Accounting Manager • Works closely with: Project Managers and Finance Team • May support additional tasks to ensure project and financial success • Salary Range: $28.00 to $36.00 per hour #LI-AC #LI-Onsite About Legence Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients. Benefits Overview Health & Welfare: Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program Time Off Benefits: Paid vacation, company-paid holidays, and paid sick leave Financial Benefits: 401(k) retirement savings plan Reasonable Accommodations If you need assistance or accommodations during the application or interview process, please contact us at or your dedicated recruiter with the job title and requisition number. Employment Eligibility Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position. Third-Party Recruiting Disclaimer Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence. Pay Disclosure & Considerations Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws. Equal Employment Opportunity Employer Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations. EEO is the Law