Accounts Payable Specialist

Job description

**This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Accounts Payable Specialist based in India.** We are seeking a detail-oriented and proactive finance professional to manage accounts payable and support core accounting operations within a growing, multi-entity SaaS business. In this role, you will oversee vendor invoice processing, corporate card transactions, bank reconciliations, and month-end closing activities across multiple entities and currencies. You will work closely with vendors, budget owners, and internal accounting teams to ensure accurate financial records, timely payments, and compliance with established policies. Using tools such as NetSuite and modern spend management platforms, you will help maintain efficient financial workflows and resolve discrepancies. This opportunity is ideal for someone who combines strong accounting fundamentals with analytical thinking, organization, and a commitment to accuracy. You will contribute directly to reliable financial reporting, audit readiness, and the continuous improvement of accounting processes in a remote working environment. ### Accountabilities - Accounts payable and invoice processing: Manage vendor invoices from receipt through payment preparation, including invoice verification, purchase order and contract validation, general ledger coding, and approval routing. - Vendor management: Validate vendor onboarding information, tax documentation, and banking details while maintaining accurate and up-to-date vendor records. Resolve vendor queries, duplicate invoices, payment exceptions, and other accounts payable discrepancies. - Corporate card and expense management: Review and code corporate and virtual card transactions to the appropriate general ledger accounts, departments, and legal entities. Follow up with cardholders for missing receipts, expense descriptions, and supporting documentation while ensuring compliance with company spending policies. - Account reconciliations: Reconcile corporate card, expense, and spend management clearing accounts, investigate variances, and ensure outstanding items are resolved promptly. - Bank accounting and reconciliations: Record bank transactions in the general ledger across US and international entities. Prepare monthly bank reconciliations across multiple banks and currencies, investigate discrepancies, and clear outstanding reconciling items. - Intercompany transactions: Process intercompany payments and coordinate funding requests to ensure transactions are accurately recorded and settled across entities. - Customer cash application: Identify customer receipts from bank activity and apply payments to the correct invoices within the billing system, maintaining accurate customer account balances. - Month-end close: Complete assigned closing activities and balance sheet reconciliations within established deadlines, ensuring all entries are accurate and supporting documentation is available for review. - ERP and financial records: Maintain accurate employee and vendor records within the ERP system and ensure financial transactions are documented in accordance with internal accounting procedures. - Audit support: Prepare schedules, reconciliations, and supporting documentation required for external audits, helping ensure financial records are complete and audit-ready. - Stakeholder coordination: Collaborate with the accounting team, budget owners, cardholders, and vendors to resolve issues, maintain timely transaction processing, and improve communication across finance operations. - Workflow monitoring and improvement: Track accounting and month-end close activities, communicate progress, identify potential delays, escalate blockers proactively, and recommend improvements to recurring financial processes. ## Requirements - Professional experience: 2–4 years of experience in accounts payable, general accounting, or a related finance function, preferably within a SaaS or technology company. - ERP expertise: Hands-on experience with NetSuite, including invoice processing, general ledger coding, vendor record maintenance, and related accounting workflows. - Spend management tools: Practical experience with corporate card and spend management platforms such as Airbase, Ramp, Brex, or similar systems. - Bank reconciliation experience: Proven ability to prepare and review bank reconciliations across multiple entities, banking relationships, and currencies. - Accounting knowledge: Solid understanding of accrual accounting, general ledger processes, intercompany transactions, balance sheet reconciliations, and month-end closing procedures. - Accounts payable operations: Experience processing vendor invoices, validating supporting documentation, coding card expenses, managing vendor records, and resolving payment discrepancies. - Financial accuracy and compliance: Strong attention to detail, with a commitment to maintaining accurate financial records, complete audit trails, and properly documented transactions. - Time management and organization: Ability to manage recurring accounting responsibilities, prioritize competing tasks, meet month-end close deadlines, and identify potential delays before they affect delivery. - Analytical skills: Strong problem-solving abilities and the capacity to investigate variances, identify the causes of discrepancies, and implement appropriate corrective actions. - Communication and collaboration: Clear written and verbal communication skills, with the ability to coordinate effectively with vendors, cardholders, budget owners, and internal finance teams. - Spreadsheet proficiency: Proficiency in Microsoft Excel or Google Sheets for reconciliation support, transaction analysis, and financial reporting. - Additional advantages: Familiarity with billing platforms such as Orb, customer cash application processes, and US or international vendor tax documentation, including 1099 forms. - Audit and multi-entity experience: Previous exposure to external audits and accounting operations across multiple legal entities is an advantage. - Professional mindset: A proactive, organized, accountable, and collaborative approach to problem-solving, process improvement, and financial operations. ## Benefits - Competitive salary: Annual compensation ranging from INR 13 lakh to INR 16 lakh (LPA). - Fully remote work: Work remotely from India, offering flexibility in your work environment. - Full-time employment: Opportunity to build expertise in a dedicated finance and accounting role within a multi-entity SaaS business. - Exposure to modern financial technology: Hands-on experience with NetSuite and spend management tools such as Airbase, Ramp, and Brex. - Professional development: Opportunities to strengthen expertise in accounts payable, general accounting, multi-currency reconciliations, and month-end close processes. - Cross-functional collaboration: Work with accounting professionals, vendors, and internal stakeholders across finance operations. - Process improvement opportunities: Contribute to more efficient accounting workflows, stronger financial controls, and improved reporting accuracy.