Accounts Payable Supervisor

Job description

What if your next move put you at the heart of one of Canada’s most forward-thinking real estate companies? Adi Development Group isn’t your typical developer—we’re a high-growth, insurgent force in real estate development, construction management, and investment across the GTHA. We’re on a mission to completely reimagine how homes are built, delivered, and experienced—and every Adian plays a direct role in making that happen. We champion ownership at every level, and we’re just as committed to developing the leaders of tomorrow as we are to building the communities of today. At Adi, we show up for each other. We share candid feedback, lift each other up, and push one another to be better—whether you’re on your first week or your fifth year. We welcome every perspective and believe the best ideas come from respectful, spirited debate. When a decision is made, we commit fully and move forward as one. We face challenges together. We grow together. We win together. ### What You'll Be Doing - Lead, coach, and support the Accounts Payable team, fostering a high-performing culture focused on accuracy, accountability, efficiency, and continuous improvement. - Oversee the full-cycle AP process, ensuring invoices, purchase orders, subcontractor payments, progress draws, holdbacks, and vendor payments are processed accurately and on time. - Ensure proper coding of invoices to projects, cost codes, departments, and GL accounts in alignment with construction and development accounting requirements. - Monitor team performance through clear goal-setting, regular coaching, and performance metrics aligned with company objectives. - Administer and optimize AP platforms, including TimberScan and SAP Concur, ensuring systems are used effectively and consistently across the organization. - Act as the main point of contact for vendor onboarding, credit applications, payment inquiries, and vendor account issues, building strong and professional relationships with suppliers, trades, consultants, and internal teams. - Review and maintain the vendor master file, including banking details, WSIB clearance certificates, insurance documentation, tax information, and other compliance requirements. - Support month-end and year-end processes, including vendor reconciliations, AP aging review, and resolution of outstanding discrepancies. - Work closely with the other teams to resolve invoice issues, payment discrepancies, contract billing concerns, and documentation gaps. - Ensure compliance with internal controls, company policies, audit requirements, and applicable construction-related payment documentation. - Develop and maintain AP templates, standard operating procedures, training materials, and process documentation to improve consistency and efficiency. - Identify opportunities to streamline workflows, reduce manual processes, improve reporting, and strengthen AP controls. - Participate in recruiting, onboarding, training, and developing AP team members. ### What You Bring - 5+ years of progressive Accounts Payable experience, including supervisory or team leadership experience. - Experience in the construction, real estate development, property management, or project-based accounting environment is strongly preferred. - Bachelor’s degree or college diploma in accounting, finance, business administration, or a related field is preferred. - Strong understanding of full-cycle AP, vendor management, payment processing, invoice matching, coding, reconciliations, and month-end procedures. - Knowledge of construction accounting processes, including project cost coding, progress billing, subcontractor invoices, holdbacks, WSIB, insurance certificates, and vendor compliance documentation. - Experience with QuickBooks, Sage 300 CRE, TimberScan, SAP Concur, or similar AP and accounting systems is preferred. - Proven leadership skills with the ability to set clear expectations, coach team members, promote accountability, and drive results. - Strong analytical and problem-solving skills with the ability to identify issues, investigate discrepancies, and implement practical solutions. - Excellent attention to detail and accuracy, with the ability to manage multiple priorities in a fast-paced environment. - Strong written and verbal communication skills, with the ability to work effectively with vendors, trades, project teams, senior management, and internal departments. - A proactive, hands-on approach with a continuous improvement mindset. - High level of integrity, professionalism, and discretion when handling sensitive financial and vendor information. - Strong proficiency in Microsoft Office, especially Excel, Outlook, and Word. ### Why You'll Love Working Here - **Learning & Development Reimbursement:** Adi encourages team members to never stop learning and continuously improve. We provide Adians with tuition and education reimbursements to support team members in their development. - **Competitive Paid Time Off :** Team members are provided with 15 days of Vacation, 5 paid Wellness Days and 3 paid Sick Days annually. - **Competitive Salaries:** Adi regularly conducts compensation market reviews to ensure our total compensation package remains competitive. - **Employee Home Ownership Program:** Adians have the opportunity to live in the beautiful communities we create through our Employee Home Ownership Program. Eligible team members will receive a % discount off the total purchase price. - **Comprehensive Benefits Plan:** Adi provides all full-time team members and dependents with benefits coverage for dental, prescriptions, vision care, paramedical practitioners, life insurance and more. - **Flexible Health, Lifestyle & Wellness Personal Spending Account:** Annual health, lifestyle & wellness spending accounts that can be used for fitness classes, gym memberships, family & pet needs, additional health benefits and more! - **Dedicated Online Mental Health Partner:** We understand how important mental wellbeing is for our employees, which is why we have partnered with an online therapy provider that employees can access 24/7.