Accounts Receivable Specialist (Construction Experience)

Job description

**Position Overview:** We are seeking a detail-oriented and organized **Accounts Receivable Specialist** with experience in the Construction industry and strong proficiency in **QuickBooks Online**. This role is responsible for managing the full-cycle accounts receivable process, including progress billing, lien waivers, collections, and customer account reconciliation. The ideal candidate understands construction billing processes such as AIA billing, retainage, and job cost tracking. **This position has hybrid flexibility.** ### Responsibilities: - Manage full-cycle accounts receivable for multiple construction projects. - Prepare and process **AIA progress billings**, time and material billings, and change order invoicing. - Monitor and track **retainage** balances and ensure timely release. - Generate and submit invoices through customer portals as required. - Post payments accurately in **QuickBooks Online** and apply to appropriate projects/jobs. - Reconcile customer accounts and investigate discrepancies. - Follow up on outstanding invoices and manage collections efforts professionally. - Prepare and track **lien waivers**, conditional/unconditional waivers, and related documentation. - Coordinate with Project Managers to verify billing accuracy and resolve disputes. - Maintain accurate job cost allocations and assist with month-end close procedures. - Generate AR aging reports and provide updates to management. - Support audits and provide documentation as needed.