Accounts Receivables Specialist

Job description

**As an Accounts Receivable Specialist, you'll manage the full billing and project setup lifecycle for Innovative Solutions — from invoice preparation and daily collection calls to project setup in Sage Intacct and Datto. You'll own the day-to-day AR operations across billing, reporting, and reconciliations, while supporting revenue and month-end close functions. Real ownership of critical financial processes, real impact on the organization.** **What You’ll Do** - Prepare invoice exports and ensure invoices are accurately generated and delivered - Generating new invoices and submitting them for payment via payment portal - Run aging reports daily and make collection calls on outstanding receivables - Update the Senior Revenue Accountant and Director of Accounting daily on collections progress and escalate delinquent accounts as needed - Review the AR inbox and set up all projects in Sage Intacct and Datto - Manage the AR Inbox and respond to customer inquires - Manage project changes including updates to dates, active contracts, and other project parameters - Keep milestone dates updated based on communication from Project Managers - Run invoice, aging, and backlog reports daily to monitor financial health - Perform general ledger entries and customer reconciliations - Assist with accounting projects, audits, or other related tasks and responsibilities as assigned **How You'll Be Successful:** - Impeccable attention to detail and enormously high standards for accuracy - Collaborative team player, highly coachable, and open to feedback - Highly adaptive and accepting of constant change - Eager to find efficient ways to improve processes and workflows - Tech-savy, with the strong motivation to learn new systems **Required Skills** - Experience with Accounts Receivable required - High degree of proficiency with Microsoft Excel (pivot tables, spreadsheets, etc.) **Preferred** - Associate’s degree in accounting or a similar field - Prior collections experience - Experience with accounting software ( Sage Intact) preferred - Exceptional problem-solving skills - Uncompromised integrity - Self-motivation, with strong drive and ambition