AD, Regulatory Project Manager

Job description

Accountabilities Translate regulatory strategy into actionable project plans, milestones, deliverables, timelines, dependencies, and accountabilities. Lead the planning and execution of complex regulatory projects and submissions, ensuring end-to-end delivery from preparation through submission, approval, and health authority feedback. Create and continuously update critical paths for regulatory submissions, incorporating internal and external events, dependencies, and key milestones. Track and report project performance metrics, including milestones, timelines, resourcing, documentation, submission progress, approvals, health authority feedback, and KPIs. Coordinate Submission Deliverable Teams and Regulatory Excellence Team activities, ensuring effective collaboration, alignment, and accountability across stakeholders. Hold project team members accountable to agreed plans and commitments while organizing follow-ups and ensuring the right knowledge and resources are available. Coordinate regulatory actions and deliverables from pre-IND through MAA submission, including Health Authority interactions, Clinical Trial Applications, Development Safety Update Reports, and related activities. Partner with regulatory leadership and cross-functional stakeholders to develop and manage regulatory project plans, timelines, and interdependencies. Coordinate with Asset & Evidence teams to collect the data, documentation, and information required for accurate and timely regulatory submissions. Support the generation, coordination, and regulatory input of key development, registration, and commercialization documents, including development plans, protocols, clinical trial reports, pediatric development plans, core dossier components, integrated brand plans, and market access materials. Proactively identify risks, backlogs, deviations, compliance concerns, and potential delays, bringing relevant stakeholders together to develop recommendations and mitigation strategies. Establish effective communication channels, meetings, agendas, minutes, action logs, and tracking mechanisms to maintain transparency and ensure follow-through. Support regulatory leadership with preparation and coordination of internal and external meetings, including Health Authority interactions, senior leadership updates, and governance committees. Maintain organized repositories of regulatory strategies, project documents, key decisions, Health Authority interactions, questions, inputs, presentations, and project logs. Coordinate with local regulatory colleagues and other operational interfaces to maintain consistent communication and ensure regulatory developments, changes, and approvals are effectively communicated. Liaise with asset program management teams to coordinate regulatory input and interactions with broader asset strategies and evidence planning. Facilitate cross-functional problem-solving and encourage agile practices such as sprint planning, daily stand-ups, retrospectives, and other approaches that improve speed and execution. Promote operational excellence, standardization, prioritization, and continuous improvement across regulatory project activities. Provide regular updates on regulatory milestones, risks, and their potential impact on broader program timelines and objectives. Requirements Bachelor's degree in a relevant discipline such as life sciences, pharmacy, chemistry, or Business Administration. At least 5 years of progressive experience in the pharmaceutical or biotechnology industry, preferably with a focus on project management. Significant experience managing complex projects, cross-functional teams, timelines, dependencies, and deliverables. Experience with project management within pharmaceutical or biotech environments. Understanding of pharmaceutical development processes and regulatory submissions; direct regulatory experience is advantageous. Knowledge of regulatory processes and relevant therapeutic areas is preferred. Demonstrated understanding and practical application of project management processes, tools, tracking systems, and databases. Familiarity with project management platforms such as Microsoft Project, Asana, or comparable solutions, as well as pharmaceutical industry-specific software. Advanced project management certification is preferred. Strong understanding and application of Agile principles and practices, with the ability to facilitate agile ways of working in complex environments. Strong critical-thinking and problem-solving abilities, with the capacity to influence, negotiate, resolve conflicts, and build alignment across organizational levels. Excellent communication and presentation skills, including the ability to explain complex relationships and information clearly and concisely. Highly proactive and solutions-oriented, with the ability to identify challenges early and build support for practical solutions. Strong organizational skills and the ability to manage multiple timelines, priorities, dependencies, and changing requirements effectively. Demonstrated ability to create a psychologically safe, collaborative, and continuous-learning environment while maintaining ambitious project timelines. Strong stakeholder management skills and the ability to work effectively with regulatory, clinical, asset, evidence, and other enabling functions. Strong mentorship and coaching mindset, supporting continuous learning and development across project teams. Ability to drive prioritization, efficiency, standardization, and execution speed across multiple projects. Must be legally authorized to work in the United States without restriction. Must be at least 18 years of age. Willingness to complete a drug test and post-offer physical examination if required. Benefits Base salary typically ranging from $140,000 to $222,000, depending on qualifications, experience, skills, and other applicable factors. Potential eligibility for a role-specific variable or performance-based bonus and/or other compensation components. Opportunity to lead high-impact regulatory projects within the pharmaceutical and biotechnology environment. Exposure to global regulatory affairs, cross-functional development programs, Health Authority interactions, and complex submissions. Collaborative environment with opportunities to work alongside regulatory leaders, asset teams, evidence teams, and other specialized functions. Opportunities to contribute to operational excellence, Agile transformation, standardization, and continuous improvement. Strong emphasis on professional development, mentorship, knowledge sharing, and continuous learning. Comprehensive benefits and rewards programs, subject to applicable eligibility requirements. How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best! Why Apply Through Jobgether? Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time. #LI-CL1 This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a AD, Regulatory Project Manager based in the United States. The Associate Director, Regulatory Project Manager will lead the coordination and execution of complex regulatory projects across global regulatory affairs and cross-functional teams.This role translates regulatory strategy into actionable plans, critical paths, timelines, and measurable deliverables.You will orchestrate regulatory submission activities from early development through marketing authorization, ensuring teams remain aligned and accountable.The position combines project leadership, regulatory knowledge, stakeholder management, and agile ways of working in a highly collaborative environment.You will facilitate decision-making, proactively identify risks and dependencies, and drive mitigation plans to protect critical milestones.Working closely with regulatory leaders, asset teams, evidence teams, and other stakeholders, you will help ensure timely, accurate, and compliant submissions.This is an opportunity for an experienced project leader to influence high-impact pharmaceutical programs while advancing operational excellence and continuous improvement.