Admin Assistant

Job description

The company built on breakthroughs. ​ Join us.​ Corning is one of the world’s leading innovators in glass, ceramic, and materials science. From the depths of the ocean to the farthest reaches of space, our technologies push the boundaries of what’s possible. ​ How do we do this? With our people. They break through limitations and expectations – not once in a career, but every day. They help move our company, and the world, forward. ​ ​At Corning, there are endless possibilities for making an impact. You can help connect the unconnected, drive the future of automobiles, transform at-home entertainment, and ensure the delivery of lifesaving medicines. And so much more.​ ​ Come break through with us. Corning’s businesses are ever-evolving to best serve our customers, industries, and consumers. Today, we accelerate and transform life sciences, mobile consumer electronics, optical communications, display, automotive, and solar markets. We are changing the world with: Trusted products that accelerate drug discovery, development, and delivery to save lives Damage-resistant cover glass to enhance the devices that keep us connected Optical fiber, wireless technologies, and connectivity solutions to carry information and ideas at the speed of light Precision glass for advanced displays to deliver richer experiences Auto glass and ceramics to drive cleaner, safer, and smarter transportation Solar polysilicon, wafers, and innovative photovoltaic modules, enabling low-cost solar energy solutions ADMINISTRATIVE ACCOUNTABILITIES: Provide administrative support to the Corning Vietnam team, which includes updating of corporate calendar, events and appointments coordination and scheduling, receiving visitors, screening calls and mails, verifying and processing invoices, attending to general inquiries. Maintain and upkeep office facilities and amenities, such as overall office cleanliness and the provision of stationeries and pantry supplies Assist colleagues and visitors in admin related requests, such as transport arrangements, flight arrangements etc. Coordinate and support the organization of company events and team activities. Provide HR-related support as a local resource wherever practicable. Ad hoc duties as assigned by line manager. ADDITIONAL INFORMATION: i. Context/Environment: The Admin Assistant needs to work with employees from all levels and across cultures and is frequently required to handle matters of high confidentiality. The role requires the person to be well organized and being able to handle employee relations with great sensitivity. The role also requires the person to be meticulous and have good attention to details on data/ information checks. Strong communication and people engagement skills. ii. Knowledge, Skills & Experience Required: Degree in business or equivalent preferred At least 3 years working experience in a similar field Mature and able to take high level of stress. Strong communication and people engagement skills. Experienced in drafting company announcements and ensuring employees are kept up-to-date on events and happenings. Experienced in organizing company-wide events. Good organizing skills and meticulous. Fluent in English Effective in Microsoft Office, especially Powerpoint, Word and Excel. iii. Freedom To Act Seeks supervisory direction for issues crossing into other functional areas or with broad impact. No instructions needed on routine work. Minimal instructions and/or independent leeway given on new lines of work or special assignments. Coordinates others’ activities. Schedules own work to meet completion dates. Knows when to escalate issues to supervisors. Assigns appropriate confidentiality status to materials and may take action to ensure compliance. Recommends changes in methods or procedures. Errors normally result in moderate to significant expenditures to resolve. Contributions influence major work streams. iv. Key Success Factors: Able to perform within tight deadlines, manage pressure and deliver results in fast-paced environment Mature, independent, reliable, meticulous, strong sense of responsibility and takes ownership Good communication & interpersonal skills Fluent in English Proactive and has a positive attitude v. Working Relationships: Internal : External : Employees of all levels in the Region Finance team (local, division, function) HR and Singapore Admin team Vendors, suppliers Relevant government authorities