Admin Assistant - London

Job description

We are passionate about our business and our culture, and are seeking individuals with that same drive. About Moelis & Company Moelis & Company is a leading global independent investment bank that provides innovative strategic advice and solutions to a diverse client base, including corporations, governments and financial sponsors. The Firm assists its clients in achieving their strategic goals by offering comprehensive integrated financial advisory services across all major industry sectors. Moelis & Company’s experienced professionals advise clients on their most critical decisions, including mergers and acquisitions, recapitalizations and restructurings, capital markets transactions, and other corporate finance matters. The Firm serves its clients from 23 geographic locations in North and South America, Europe, the Middle East, Asia and Australia. Overview of the opportunity We are looking for a motivated and highly organised Assistant to join our team. In this role, you will support a group of bankers ranging from Analyst to Managing Director level, helping them operate at their best while working on high-profile, international transactions. This is a unique opportunity to build close working relationships with senior professionals, gain exposure to the fast-paced world of investment banking, and contribute to the success of a global firm. Responsibilities: The Assistant will be responsible for, but not limited to, the following: Manage busy diaries, schedule client and internal meetings, and coordinate video/conference calls. Arrange complex domestic and international travel, including visas, transportation, and detailed itineraries. Act as a trusted point of contact for clients, handling requests with professionalism and discretion. Process and track expenses using Concur; reconcile AMEX statements promptly. Provide phone coverage, general administrative support, and assistance on special projects. Collaborate with and mentor junior team members; provide cover for colleagues when needed. Partner with bankers to ensure smooth day-to-day operations in a fast-paced environment. Qualifications and Experience Strong organizational skills with the ability to prioritize and multitask effectively. Proficiency in Outlook, Word, Excel, and PowerPoint. Excellent written and verbal communication skills. A proactive, adaptable, and resourceful approach with a positive, can-do attitude. Previous experience in a fast-paced professional environment; finance/banking preferred. High level of professionalism, confidentiality, and attention to detail. A collaborative team player who enjoys supporting others. Undergraduate degree preferred. Why Join Us? At Moelis & Company, you’ll be part of a global firm where your contributions make a difference. We offer: Direct exposure to senior leaders and client-facing work. A collaborative, supportive culture that values initiative and teamwork. Opportunities to develop your skills and grow your career in a dynamic industry. The chance to work on projects with international scope and impact. Health coverage, pension and wellbeing initiatives. You’ll have the opportunity to join a growing firm where your contributions are visible, and you can develop your skills, take on increasing responsibility, and grow your career. We value in-person collaboration and the close partnership between Assistants and Bankers, so this role is office-based 4–5 days per week (located at 25 Baker Street, London W1U 8EQ ). We are an equal opportunity employer and are committed to promoting diversity, preventing discrimination and providing a supportive and inclusive working environment. We seek to ensure that we recruit from a diverse talent pool and that all applicants are treated fairly at each stage of the recruitment process. Applicants are considered for employment opportunities without regard to any characteristic or status protected under any applicable law in the location of the role.