Admin Coordinator

Job description

**Role:** Admin Coordinator **Location:** Pune, India **Job description:** Anchanto is looking for a proactive and detail-oriented **Admin Coordinator** to support our growing global operations. This role will be responsible for ensuring smooth day-to-day administrative, facilities, and operational coordination across teams, enabling business efficiency and a seamless workplace experience. **Responsibilities:** - Oversee the overall office environment to ensure cleanliness, readiness, safety, and a positive workplace experience for employees and visitors. - Liaise with building management for repairs, maintenance, visitor access, security coordination, and day-to-day facilities management. - Manage procurement, inventory, and stock levels of office supplies to ensure uninterrupted business operations. - Coordinate with vendors for services such as ID card issuance, branding and marketing materials, office celebrations, and travel arrangements. - Plan and execute company events and internal engagement activities in collaboration with People & Culture and business teams. - Support logistical coordination for in-office meetings and events, including catering, venue setup, seating arrangements, and technology requirements. - Assist in processing employee claims and reimbursements by collating, verifying, and submitting required documentation to the Finance team. - Maintain accurate employee data and records within HR technology systems, ensuring data integrity, confidentiality, and timely updates. - Support attendance management by monitoring records, highlighting discrepancies, and coordinating with employees and managers for resolution. - Ensure proper documentation, record-keeping, and compliance with administrative and organizational policies. **Skills:** - Strong organizational skills and attention to detail - Excellent communication skills, both written and verbal - Proficiency in Microsoft Office and other relevant software - Ability to handle confidential information with discretion - Strong time management and problem-solving skills **Qualifications:** - Bachelor's degree in business, communications, or a related field - At least 5 years of experience as an administrative assistant, or related role - Proven ability to handle a fast-paced and dynamic work environment - Familiarity with the technology industry is a plus