Admin Coordinator-Transportation-Full Time

Job description

CULTURE: Join a team that's been welcoming guests for more than a century. At Pinehurst our Culture is critical to delivering a consistent guest, member and employee experience. Our Purpose is, “As the Cradle of American Golf, we honor timeless traditions and inspire legendary stories, one smile, one round, one moment at a time.” Our Values are; Genuine Hospitality, Be Trustworthy, Good Stewards and Inspired Innovation. If you’re seeking a heartfelt workplace then Pinehurst is the place for you. Every role contributes to upholding our treasured culture, performs their job duties consistently and handles other job duties as assigned in our ever-changing environment. SUMMARY: Individual is responsible for coordination and completion of the daily administrative tasks within the Transportation Department. Individual has a close working relationship with the Transportation Supervisor and Director and interacts regularly with Conference Services, Sales, Drivers and Dispatchers. EDUCATION and/or EXPERIENCE: High School Diploma or (GED) required and a minimum of one year related experience; or an equivalent combination of education and experience. ESSENTIAL DUTIES AND RESPONSIBILITIES: • This position involves driving a company vehicle and/or company insured vehicle. A valid driver’s license is required, along with successful completion of a pre-employment Motor Vehicle Report (MVR) and annual MVRs, according to company guidelines. Follow safe, defensive driving practices at all times, obey all traffic laws, regulations, signals and markings, use a seat belt, and follow Company policies and procedures, including the Substance Abuse Policy. Never drive while under the influence of drugs, alcohol or medications that may impair your ability to operate a vehicle safely, report any accidents immediately and cooperate fully with insurance claims investigations. • Proficiency in Word and Excel required. • Taking individual airport transportation reservations from social, group, member and corporate clients. • Coordinate airport trips by providing drivers with tickets, vehicle assignments and other pertinent information. • Monitor payroll daily and report any concerns to the supervisor. • Prepare daily work schedule as assigned. • Take appropriate action when schedule changes occur. • Prepare/print airport vouchers – compare to schedule for accuracy, • Post charges for all departmental revenues and complete daily audit. • Monitor office supply levels and report re-order needs to Sr. Supervisor in a timely manner. • Prepare Monday statistical report and forward to Accounting. • Attend designated meetings. • Communicate pertinent business information to driving staff as assigned. • Assist with dispatch as needed. • Monitor vehicle maintenance, immediately report issues to the supervisor and field coordinator. • Driving duties are performed as needed. • Occasional overtime work required. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires continuous sitting. Occasionally, there may be lifting up to 50 lbs. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is fast paced with many distractions. The noise level is moderate. The Office temperatures vary from warm to cold. Pinehurst, LLC reserves the right to transfer any Employee from his/her current job assignment or location to another job assignment or location as needed, either on a temporary or regular basis.