Admin Executive Assistant – Operations, Compliance & ITAD SupportFull-Time | Remote | U.S. Business HoursAbout the RoleAt Pavago, one of our clients is hiring an Admin Executive Assistant to support executive coordination, operations, compliance documentation, client onboarding, and workflow management within an IT Asset Disposition (ITAD) environment.This is more than a traditional administrative role. You’ll help keep operations organized, accurate, compliant, and fully documented, while ensuring leadership priorities and follow-ups move forward without gaps.If you’re highly organized, detail-oriented, and naturally catch inconsistencies before they become problems, this role is a strong fit.What You’ll OwnExecutive & Administrative SupportManage executive calendars, meetings, scheduling, and follow-upsCoordinate communication between leadership, clients, operations teams, and vendorsTrack priorities, deadlines, and outstanding action itemsAnticipate administrative and operational needsCompliance & DocumentationMaintain accurate, organized, and audit-ready documentationSupport compliance-sensitive ITAD workflowsReview records for missing or inconsistent informationEnsure documentation is complete, properly maintained, and securely storedSupport audit preparation and compliance trackingClient Onboarding & OperationsTrack client onboarding from initiation through completionCoordinate required documentation and operational updatesMonitor workflows and proactively follow up on outstanding itemsEnsure client and operational information remains accurate across systemsQuality Control & Records ManagementReview dates, names, schedules, onboarding information, and documentation for accuracyIdentify discrepancies before executionMaintain searchable and accessible operational recordsImprove documentation and workflow organization where neededSystems & CommunicationWork across tools such as:Google WorkspaceSlackSalesforce or similar CRMsOperational tracking and documentation systemsRequirements3+ years of experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, or Operations Support professionalStrong experience with Google Workspace, Slack, and CRM systemsExcellent written and verbal English communicationExceptional organization and attention to detailStrong documentation and records-management skillsAbility to manage multiple priorities independentlyStrong follow-through and quality-control mindsetProfessional handling of confidential and sensitive business informationAvailability during U.S. business hoursNice to HaveExperience in ITAD, compliance, technology, or operations-heavy environmentsExperience supporting founders, executives, or leadership teamsFamiliarity with audit preparation and compliance workflowsClient onboarding experienceSalesforce experienceWhat Success Looks LikeDocumentation remains accurate and audit-readyClient onboarding moves smoothly and on scheduleDeadlines and follow-ups are consistently completedOperational errors are caught before they create issuesSystems and records remain clean and organizedLeadership can confidently rely on you for execution and follow-throughWhy JoinFully remote opportunityDirect exposure to leadershipHigh ownership across operations and complianceOpportunity to improve workflows and internal systemsExperience within an ITAD and compliance-focused environmentGrowth opportunities into Operations Manager, Executive Operations Lead, Compliance Coordinator, or Administrative Operations LeadershipInterview ProcessInitial Application ReviewSpark Hire Intro VideoPavago Recruiter InterviewClient InterviewOffer & OnboardingApply NowIf you have strong executive support and operations experience, exceptional attention to detail, and enjoy keeping documentation, workflows, and compliance processes organized, we’d love to hear from you.#ExecutiveAssistant #AdministrativeAssistant #OperationsSupport #ITAD #Compliance #ExecutiveSupport #Salesforce #RemoteJobs #VirtualAssistant
Admin Executive Assistant – Operations, Compliance & ITAD Support
Full-Time | Remote | U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring an Admin Executive Assistant to support executive coordination, operations, compliance documentation, client onboarding, and workflow management within an IT Asset Disposition (ITAD) environment.
This is more than a traditional administrative role. You’ll help keep operations organized, accurate, compliant, and fully documented, while ensuring leadership priorities and follow-ups move forward without gaps.
If you’re highly organized, detail-oriented, and naturally catch inconsistencies before they become problems, this role is a strong fit.
What You’ll Own
Executive & Administrative Support
- Manage executive calendars, meetings, scheduling, and follow-ups
- Coordinate communication between leadership, clients, operations teams, and vendors
- Track priorities, deadlines, and outstanding action items
- Anticipate administrative and operational needs
Compliance & Documentation
- Maintain accurate, organized, and audit-ready documentation
- Support compliance-sensitive ITAD workflows
- Review records for missing or inconsistent information
- Ensure documentation is complete, properly maintained, and securely stored
- Support audit preparation and compliance tracking
Client Onboarding & Operations
- Track client onboarding from initiation through completion
- Coordinate required documentation and operational updates
- Monitor workflows and proactively follow up on outstanding items
- Ensure client and operational information remains accurate across systems
Quality Control & Records Management
- Review dates, names, schedules, onboarding information, and documentation for accuracy
- Identify discrepancies before execution
- Maintain searchable and accessible operational records
- Improve documentation and workflow organization where needed
Systems & Communication
Work across tools such as:
- Google Workspace
- Slack
- Salesforce or similar CRMs
- Operational tracking and documentation systems
Requirements
- 3+ years of experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, or Operations Support professional
- Strong experience with Google Workspace, Slack, and CRM systems
- Excellent written and verbal English communication
- Exceptional organization and attention to detail
- Strong documentation and records-management skills
- Ability to manage multiple priorities independently
- Strong follow-through and quality-control mindset
- Professional handling of confidential and sensitive business information
- Availability during U.S. business hours
Nice to Have
- Experience in ITAD, compliance, technology, or operations-heavy environments
- Experience supporting founders, executives, or leadership teams
- Familiarity with audit preparation and compliance workflows
- Client onboarding experience
- Salesforce experience
What Success Looks Like
- Documentation remains accurate and audit-ready
- Client onboarding moves smoothly and on schedule
- Deadlines and follow-ups are consistently completed
- Operational errors are caught before they create issues
- Systems and records remain clean and organized
- Leadership can confidently rely on you for execution and follow-through
Why Join
- Fully remote opportunity
- Direct exposure to leadership
- High ownership across operations and compliance
- Opportunity to improve workflows and internal systems
- Experience within an ITAD and compliance-focused environment
- Growth opportunities into Operations Manager, Executive Operations Lead, Compliance Coordinator, or Administrative Operations Leadership
Interview Process
- Initial Application Review
- Spark Hire Intro Video
- Pavago Recruiter Interview
- Client Interview
- Offer & Onboarding
Apply Now
If you have strong executive support and operations experience, exceptional attention to detail, and enjoy keeping documentation, workflows, and compliance processes organized, we’d love to hear from you.
#ExecutiveAssistant #AdministrativeAssistant #OperationsSupport #ITAD #Compliance #ExecutiveSupport #Salesforce #RemoteJobs #VirtualAssistant
Pavago - Connecting You to Global Remote Opportunities 🌍At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.🌟 Why Consider Opportunities Through Pavago?Competitive Pay: Command the salary you deserve, regardless of where you reside.Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀Explore global opportunities with us today!"
Pavago - Connecting You to Global Remote Opportunities 🌍
At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.
🌟 Why Consider Opportunities Through Pavago?
Competitive Pay: Command the salary you deserve, regardless of where you reside.
Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.
Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.
Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.
Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀
Explore global opportunities with us today!"
