Admin Executive (Full Time / Part-Time)

Job description

ABOUT BeeX BeeX is building the world's most advanced Hovering Autonomous Underwater Vehicles (HAUVs). BeeX specialises in providing autonomous robotics solutions to safeguard underwater infrastructure in the maritime, energy and defense sectors, reducing over 90% of carbon emissions. We are pioneering Autonomous Robotics-as-a-Service (ARaaS) on a global scale, supported by decades of operational experiences in harsh waters. With unprecedented efficiency, we strive to provide our customers with a one-point solution for asset integrity management -- protecting assets they value, making sure they stay safe. WHY JOIN US NOW The industries we serve need new ways to overcome their current challenges, and BeeX is delivering exactly that. Creating anything new is very hard. To do this, we need outstanding people. At BeeX, everyone is dependent; united by enthusiasm for bold innovation. Our multi-disciplinary team thrives in dynamic environments, driving transformative advancements globally. Your progress at BeeX depends largely on you, not some arbitrary corporate ladder. You will be exposed to different aspects of Deeptech, from design to commercialisation. Join us to make a meaningful impact on the world! Your Role As the Admin Executive / Executive Assistant, you will work closely with the CEO to support daily business operations, confidential administrative matters, and executive coordination. This role requires a highly organised and trustworthy individual who is comfortable handling sensitive information involving board meetings, investors, corporate documentation, and internal operations. You will play an important role in ensuring smooth coordination across the company while providing dependable administrative and executive support. The role is suitable for someone who is meticulous, proactive, and experienced in managing professional documentation and schedules. Flexible work arrangements are available, including part-time arrangements (e.g. 3–4 working days per week) depending on suitability and experience. Job Scope: Provide direct administrative and executive support to the CEO. Prepare and manage confidential documents, presentations, reports, meeting minutes, and correspondence. Coordinate board meetings, investor-related matters, appointments, and schedules. Handle document filing, record management, and ensure proper organisation of company information. Support finance and accounting-related administrative tasks such as invoice processing, expense tracking, and payment coordination. Liaise professionally with internal teams, vendors, partners, and external stakeholders. Assist with office administration, procurement, and operational coordination. Support digital documentation and workflow processes using productivity and AI tools where applicable. Desired Qualities Highly trustworthy, discreet, and professional in handling confidential matters. Strong word processing and documentation skills with excellent attention to detail. Organised and capable of managing multiple priorities independently. Comfortable coordinating with senior stakeholders, investors, and external parties. Good communication and follow-through skills. Familiarity with Microsoft Office / Google Workspace and openness to using AI or digital productivity tools. Prior experience as a Personal Assistant, Executive Assistant, Secretary, or administrative support role is highly preferred. Mature and dependable candidates are strongly encouraged to apply. Remuneration & Benefits We are committed to recognizing and rewarding outstanding talent. Market competitive salary. Growth opportunities aligned with your direct contribution to the company, not an arbitrary corporate ladder. Healthcare support Support for skills upgrading/learning credits Special access to industry events. Well-stocked pantry with great snacks