Admin Lead, Malaysia

Job description

**About Us** Established in 2018, Bybit is one of the world’s leading cryptocurrency exchanges and digital financial platforms, serving over 80 million users across more than 200 countries and regions. Powered by world-class technology and a user-first mindset, Bybit delivers a seamless ecosystem across trading, payments, wealth management, custody, institutional services, and Web3 — connecting users to the future of digital finance. Our core values define how we build. We listen, care and improve to create products and experiences that put users first. Backed by a global team of ambitious builders, problem-solvers, and innovators, we foster a high-performance and fast-moving environment where talent is empowered to drive real impact at the global scale. Supported by 24/7 multilingual customer service and a strong commitment to innovation, we are shaping the future of finance through technology, collaboration, and bold execution. Today, Bybit is recognized as one of the most trusted and transparent platforms in the digital asset industry, continuing to expand its global presence while building the infrastructure for the next generation of financial services. **Responsibilities:** 1. **Office Operations** - Manage daily, weekly and monthly office operations and administrative tasks. - Coordinate recurring orders for **office supplies, stationery, pantry supplies, snacks and beverages**. - Plan and monitor office and pantry supply requirements based on usage and employee needs. - Ensure supplies are sufficiently stocked and replenished on time. - Maintain proper records of office supplies and pantry consumption where required. 1. **Employee Onboarding & Offboarding** - Support the onboarding process for new joiners, including office introduction, office tour and basic office information. - Prepare and coordinate required office access, supplies and assets for new joiners. - Support offboarding by coordinating the collection and return of company assets and office items. - Ensure onboarding and offboarding tasks are completed within the required timeline. 1. **Payment & Expense Management** - Prepare and submit payment requests for office-related expenses and vendor invoices. - Verify invoices and supporting documents before payment submission. - Maintain accurate **payment and expense records** and update the relevant trackers regularly. - Monitor expenses against the approved budget and highlight any potential overspending. 1. **Vendor Management & Procurement** - Source and coordinate with local vendors for office-related products and services. - Manage vendor communication, quotations, orders, delivery and service follow-up. - Support procurement activities from quotation comparison to purchase and payment. - Maintain updated vendor information and records. - Follow up on vendor performance and resolve service or delivery issues. 1. **Office Cleanliness & Maintenance** - Monitor the **cleaner schedule and daily office cleanliness**. - Conduct regular checks of meeting rooms, pantry, reception and common areas. - Follow up with cleaners and maintenance vendors to ensure required standards are met. - Identify areas for improvement and proactively implement solutions to maintain office standards. - Keep office maintenance schedules and service records updated. 1. **Event & Employee Activities** - Support the planning and execution of office events, employee activities and company programmes. - Coordinate with vendors and internal teams for food, venue, supplies, decorations and other event requirements. - Manage event-related procurement and ensure activities are delivered within the approved budget. 1. **Ad-hoc Employee Support** - Handle day-to-day employee requests related to office operations and administrative matters. - Respond to employee enquiries and coordinate with relevant teams or vendors where necessary. - Provide timely support for urgent and ad-hoc office requirements. 1. **Cost Efficiency & Continuous Improvement** - Monitor office spending and identify opportunities for **cost saving and better utilisation of resources**. - Compare vendor pricing and explore alternative products or suppliers when appropriate. - Review recurring office expenses and recommend improvements where necessary. - Proactively identify operational issues and propose practical solutions. - Continuously improve Admin processes, SOPs and office practices to improve efficiency and employee experience. **Key Expectations** - Take ownership of assigned tasks from **start to completion**. - Complete tasks within the agreed timeline without repeated reminders. - Proactively communicate any issues or delays. - Follow established Admin processes and office standards consistently. - Maintain accurate records and documentation. - Be proactive in identifying issues and proposing solutions. - Balance **employee experience, operational efficiency and cost control**. - Flunecy in Chinese and English for multi-stakedholder management purpose. **Why Join Us** At Bybit, we are committed to fostering a supportive and enriching work environment. Our benefits include: - Study Growth Fund: We support your professional development and continuous learning. - Internal Events: Participate in regular team-building activities, workshops, and events designed to promote collaboration and innovation. - Global Collaboration: Be part of a diverse, international team, working alongside colleagues from around the world. - Career Advancement: Access opportunities for growth and advancement within a rapidly expanding global company. - Internal Mobility: Grow with us- Your long-term development is important to us. We offer internal job opportunities to help build your career path.