Admin Manager

Key Responsibilities: Administrative Management: • Ensure compliance with laws, regulations, and company policies. • Maintaining a well-organized and tidy nursery office/reception • Sending authorized invoices to Head Office for payment. Applying to Head Office for authorized refunds. • Coordinate administrative systems, policies, and procedures. • Supervise and train admin staff. • Handle correspondence, record-keeping, and inventory management. • Manage budgets and identify cost-saving opportunities. Digital Marketing: • Manage social media accounts, including Snapchat and TikTok. • Post daily updates and connect with relevant groups. • Develop and execute digital marketing strategies to enhance the nursery’s online presence by coordinating with our Digital Marketing Manager. Communication and Liaison: • Welcome parents, children, and visitors warmly. • Communicate effectively in person, writing, and on the phone. • Maintain confidentiality and professionalism. • Manage ClassDojo for parent communication. Operational Support: • Understand how to use a fire hose and how to conduct a fire line up of the yard if a fire breaks out. • Supports the Head Teacher and her team to allow them to achieve high standards of childcare. • To ensure all parents pay in advance for programs, sessions booked or used. • Always revert to owners for any accidents or bad conduct on staff. • Do not allow parties, food or any unplanned or unapproved celebrations in the Nursery including Birth Days, Music or other non-Islamic events. • Monitoring weather conditions and paying special attention to hot or cold temperatures and providing guidance on time (for example, banning children from play time if it is a dusty weather) • Maintain a pool of candidates to cover in the case of absent staff or coordinate and engage in lessons personally if no one is available to assure smooth operations. • Provide and ensure staff follow guidelines in the emergency of no staff and properly utilize the onboard resources efficiently to make the day a success. • Creating staff work checklists and delegating duties. • Creating attractive garden and plant displays • Ensure timely fee payments and manage invoices. • Monitor staff attendance and maintain records. • Enforce health and safety regulations. • Address and resolve parental complaints by coordinating with Owner Strategic Planning and Compliance: • Develop long-term plans for nursery growth. • Ensure compliance with laws and regulations. • Attract and retain students through effective marketing. * Must be saudi citizen Education: Bachelor’s degree or equivalent; additional qualifications in administration or related fields are a plus. Experience: Previous experience in an administrative role, preferably in an educational setting. Skills: • Proficiency in Microsoft Office and online systems. • Excellent communication and organizational skills. • Ability to handle sensitive information with confidentiality. • Strong problem-solving abilities. Personal Attributes: • Team Player: Collaborative and supportive. • Customer-Oriented: Focused on providing the best experience for students and families. • Professional: Maintains a high standard of professionalism and punctuality. Competitive salary and benefits package. Professional development opportunities. Supportive and collaborative work environment. Please stay connected Alalamain Advanced Montessori is a nurturing and innovative kindergarten dedicated to providing a high-quality early childhood education. We focus on fostering a love of learning in a supportive environment, promoting the development of each child’s unique potential.