Admin Specialist, Sales

Job description

This is where your work makes a difference. At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond. Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results. Here, you will find more than just a job—you will find purpose and pride. Your role at Baxter: Baxter is a leading worldwide manufacturer and provider of medical technologies and related services for the health care industry, including patient support systems, safe mobility and handling solutions, non-invasive therapeutic products for a variety of acute and chronic medical conditions, medical equipment rentals, surgical products and information technology solutions. Baxter/Hillrom's comprehensive product and service offerings are used by health care providers across the health care continuum and around the world in hospitals, extended care facilities and home care settings to improve the safety and quality of patient care. Your team: The Administrative Assistant for our Respiratory Care division is responsible to provide a wide range of administrative support and executive assistance to the Executive business leadership team and St. Paul Facility. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. Responsible for creating and maintaining exceptional customer value, employee value, and shareholder value in an environment that is demanding and ever-changing. This will include and not limited to a variety of other projects and activities supporting executive team members. What you'll be doing: Screening calls, managing calendars in Outlook, expense management in Concur, correspondence, scheduling travel, and other scheduled communication of assigned leaders. Provide administrative support for local and corporate initiatives at the facility, including maintenance and effective interface/communications with corporate executive administrative staff. Communicate between executives and customer executives to coordinate meetings and calendars. Lead and prioritize various special projects from inception through completion. Provide administrative support for any internal or external events as requested such as client visits, carrier lunches, department meetings, sales meetings, and vendor presentations. Provide support and expertise on Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook). Handle all Marketing SOWs, invoices, creating POs in Ariba Guided Buying portal, and setting up supplier requests in Ariba Spend Management portal as needed. Provide support and expertise in the invoicing process and working with A/P. Handle regional sales tradeshow sponsorships and charitable donations, manage contracts and payments for Speakers Bureau program, Ad boards, position consultants, and maintain a compliance tracking tool for Sunshine Reporting Act. Run the sales new hire onboarding process including welcome packets, orientation binders, I/T equipment ordering, RH sales directory, and sales termination and transfer process. Support other commercial activities such as sales training events, customized clinic prescription pads, ad promo document proofreading, national tradeshow coordinating, and marketing budget tracking. Serve as part of front desk administrative back-up team as needed. Perform other similar or related administrative support duties. What you'll bring: High school diploma is required; Associate’s or bachelor’s degree in Business, Marketing or similar is highly desirable 2+ years related experience required, preferably in an administrative capacity Outstanding written, verbal and interpersonal communications and presentation skills Excellent organizational skills and strong detail orientation Project experience preferred Experience interacting with a geographically dispersed team Ideal candidate will have a can-do attitude, take charge mentality, demonstrate flexibility Experience using Concur for travel and expense report reconciliation highly preferred Demonstrate a professional demeanor with strong interpersonal and problem-solving skills Baxter is committed to supporting the needs for flexibility in the workplace. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite. This policy provides the benefits of connecting and collaborating in-person in support of our Mission. We understand compensation is an important factor as you consider the next step in your career. At Baxter, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The estimated base salary for this position is $64,000 - $88,000 annually. The estimated range is meant to reflect an anticipated salary range for the position. We may pay more or less than of the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based on upon location, skills and expertise, experience, and other relevant factors. This position may also be eligible for discretionary bonuses. For questions about this, our pay philosophy, and available benefits, please speak to the recruiter if you decide to apply and are selected for an interview. ​ Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time. US Benefits at Baxter (except for Puerto Rico) This is where your well-being matters. Baxter offers comprehensive compensation and benefits packages for eligible roles. Our health and well-being benefits include medical and dental coverage that start on day one, as well as insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance. Financial and retirement benefits include the Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount, and the 401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching. We also offer Flexible Spending Accounts, educational assistance programs, and time-off benefits such as paid holidays, paid time off ranging from 20 to 35 days based on length of service, family and medical leaves of absence, and paid parental leave. Additional benefits include commuting benefits, the Employee Discount Program, the Employee Assistance Program (EAP), and childcare benefits. Join us and enjoy the competitive compensation and benefits we offer to our employees. For additional information regarding Baxter US Benefits, please speak with your recruiter or visit our Benefits site: Benefits | Baxter Equal Employment Opportunity Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic. Know Your Rights: Workplace Discrimination is Illegal Reasonable Accommodations Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information. Recruitment Fraud Notice Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice .