Admin Supervisor

A Day in Your Life at MKS As an Admin Supervisor at MKS Yangzhou Manufacturing Plant, you will partner with internal cross-functional teams, external vendors, customers and government authorities to deliver end-to-end plant administrative support, optimize operational processes and ensure compliance with company policies and local regulations. In this role, you will report to the Admin Manager. You Will Make an Impact By: • Manage full-cycle administrative expense management, including annual order placement, periodic reconciliation and payment requisition for all admin service categories, ensuring accurate settlement and full process compliance. • Oversee plant on-site operation and environment management, including 5S on-site implementation, plant cleaning and greenery maintenance, to maintain a standardized, safe and orderly factory workplace. • Take charge of office resources, material support and fleet management, covering staff canteen catering, office/hospitality supplies management, uniform administration, shuttle bus operation and official vehicle scheduling. • Organize and support administrative meetings, safety trainings and employee engagement activities, including monthly safety meetings, administrative JSA training, employee birthday parties, union events and annual staff travel coordination. • Handle maintenance and repair requests for equipment and facilities within the plant administrative area, and track implementation progress to ensure stable operation of all supporting facilities. • Support external reception and compliance affairs: coordinate on-site arrangements for customer audits and government inspections; administer administrative contracts and conduct vendor qualification reviews to ensure regulatory and policy alignment. • Travel Requirements: Up to 2 % of Travel is required. Skills You Bring: • Level of formal education: Junior college degree or above in Business Administration is preferred. • Years of job-related work experience: Minimum 4 years of relevant working experience. • Required Experience or Technical Skill 1: Proven comprehensive administrative experience in factory settings, proficient in reading, writing and basic arithmetic. • Required Experience or Technical Skill 2: Ability to operate specialized office equipment and apply standard office software applications, follow work instructions and maintain standardized written records. • Required Experience or Technical Skill 3: Strong communication and coordination skills, capable of effectively liaising with internal departments, external vendors, customers and government authorities. • Required Experience or Technical Skill 4: Detail-oriented, responsible and self-motivated, with strong multitasking ability and on-site problem-solving skills. Preferred Skills: • Preferred Skill 1: Factory administration or frontline team supervision experience. • Preferred Skill 2: Good command of English in listening, speaking, reading and writing. • Preferred Skill 3: Solid awareness of cost control and process optimization, with a track record of improving administrative efficiency. Supervisory Scope: • Reporting Relationships: Reports to the Admin Manager; collaborates daily with admin support staff, production teams and external service providers. • Financial Responsibilities: Responsible for execution and control of the plant administrative expense budget, including annual order management, expense reconciliation and cost optimization within the approved budget scope. Physical Demands and Working Conditions: • Physical Demand 1: Required to work in sitting, standing, walking or typing positions for extended periods; regular on-site inspections across the entire plant area are required. • Physical Demand 2: Requires good manual dexterity and physical coordination to perform daily administrative tasks and on-site checks. • Working Condition 1: Work location covers both standard professional office environment and plant supporting operation areas. • Working Condition 2: Constantly operates a computer and other office productivity machinery; average noise level in office areas, while moderate noise may exist in on-site plant areas. Globally, our policy is to recruit individuals from wide and diverse backgrounds. However, certain positions require access to controlled goods and technologies subject to various export control regulations. Applicants for these positions may be limited (by, for example, their countries of citizenship, country of origin, or immigration status) where required by law or governmental contact, and/or employment made contingent upon the issuance of appropriate governmental licensing. MKS Inc. and its affiliates and subsidiaries (“MKS”) is an affirmative action and equal opportunity employer: diverse candidates are encouraged to apply. We win as a team and are committed to recruiting and hiring qualified applicants regardless of race, color, national origin, sex (including pregnancy and pregnancy-related conditions), religion, age, ancestry, physical or mental disability or handicap, marital status, membership in the uniformed services, veteran status, sexual orientation, gender identity or expression, genetic information, or any other category protected by applicable law. Hiring decisions are based on merit, qualifications and business needs. We conduct background checks and drug screens, in accordance with applicable law and company policies. MKS is generally only hiring candidates who reside in states where we are registered to do business. MKS is committed to working with and providing reasonable accommodations to qualified individuals with disabilities. If you need a reasonable accommodation during the application or interview process due to a disability, please contact us at: . If applying for a specific job, please include the requisition number (ex: RXXXX), the title and location of the role