Administration Department Manager - for 2 years fix term (maternity cover)

Job description

As part of the Daikin Central Europe organization covering 16 countries, Daikin Hungary provides innovative, energy-efficient, and environmentally friendly heating and cooling solutions for residential, commercial, and industrial applications. In this strategic leadership role, you will lead and continuously improve the main administrative and business-support functions of Daikin Hungary. These include Commercial Customer Service, Credit Management, Office Administration, Purchasing, Digital Backoffice, and the Key Users of our core business systems. Your main tasks will be the following: Leadership & Organizational Development • Act as a member of the Daikin Hungary management team, contributing to short and long term organizational development, • Demonstrate exemplary leadership aligned with Daikin’s People Centered Management (leadership and company cultural principles), • Manage a team of 12 professionals both in daily operation and long term strategic directions, • Foster a positive leadership culture built on empowerment, delegation, shared decision making, and continuous development. Operational Excellence & Process Management • Lead and coordinate all administrative departments, ensuring efficient and compliant operations, • Oversee purchasing, order to delivery, and order to cash processes, supporting teams and monitoring performance, • Supervise office administration area (vendor invoices, customer contracts, facility management, etc.) and drive process and system improvements, • Ensure proper use of digital and online platforms within the Administration Department and partner organisation units, • Simplify, harmonize, and automate administrative processes in cooperation with other leaders. Performance Management & Reporting • Define KPIs and targets for all administrative functions, • Ensure availability and accuracy of reports and performance measurements, • Prepare regular and ad hoc analyses for senior management, • Introduce cost saving initiatives and supervise budget related activities. Procurement & Compliance • Oversee purchasing of materials and supplies for Service Department, • Maintain efficient supply and storage of tools and materials for Service Department, • Ensure the validity and continuous review of all relevant documentation, policies, and process descriptions. People & Workplace Culture • Maintain a high quality working environment for the Team, • Demonstrate openness, calmness, role model in compliance and strong interpersonal collaboration. What do we offer? • Competitive compensation package (base salary, bonus cafeteria,), • Healthy company culture that supports professional growth and creativity, • A strong and supportive team environment, • Inspiring office environment • Flexible working hours and hybrid working opportunities • Well-being focused initiatives, including corporate massage, fruit days, AYCM membership opportunity, and company sporting events What do we expect from you? • University or college degree. • Minimum 5 years’ experience in leading administrative units with focus on improvement efficiency • At least 5 years’ experience in managing teams and complex processes in people management • Fluent, business level English. • Strong MS Office skills (Excel, PowerPoint, Word, Outlook). • Experience with SAP system. We are looking for you if you... • Enjoy sharing your knowledge and helping others develop • Have a strong customer and service-oriented mindset • Are passionate about technology and continuous learning • Can work independently while also being a collaborative team player • Have excellent communication and presentation skills • Approach challenges with a solution-oriented mindset • Strive for quality and continuous improvement in everything you do Daikin Europe is a subsidiary of Daikin Industries Ltd. and the leading provider of heating, cooling, ventilation, air purification, and refrigeration technology. The company designs, manufactures and brings to market a broad portfolio of equipment, as well as tailor-made solutions for residential, commercial, and industrial purposes in Europe, Middle East, and Africa (EMEA). To date, Daikin EMEA has over 14 200 employees across more than 57 consolidated subsidiaries. It has 15 major manufacturing facilities based in Belgium, the Czech Republic, Germany, Italy, Spain, Poland, Turkey, Austria, and the UK. Our aim is to drive sustainable and effective solutions, sparking a good climate for the generations to come. And all this can only be achieved because of our People. Good climate starts with people Our employees are the beating heart of our company. At Daikin, you get to work in a positive environment backed by trust, creativity and continuous improvement. Together, we create our top-quality solutions by empowering talented teams. You will get plenty of opportunities to learn and grow. We are deeply committed to a diverse and inclusive workplace culture that reflects the communities we serve. Good climate starts with people.