Administration Executive

Job ResponsibilitiesCreate and process Purchase Requisitions (PR) and Purchase Orders (PO) for brands under LUXASIA, BEAUTY SCENT, LEAP, and ABS.Maintain and update PR & PO tracking records, including cost allocation and finance reporting.Manage master data setup and maintenance, including vendor creation, customer codes, and cost center setup across multiple business entities.Prepare and update monthly sales reports for two business groups.Verify and validate commission calculations for office staff and Beauty Advisors (BAs).Support ongoing e-invoicing projects by ensuring accurate vendor and customer information updates.Compile, reconcile, and manage corporate credit card expense documentation.Coordinate with internal departments to ensure timely and accurate execution of operational and administrative processes.RequirementsDiploma or Degree in Business Administration, Finance, Accounting, or a related field.1–3 years of relevant working experience is preferred.Proficient in Microsoft Excel and Microsoft Office applications.Detail-oriented, organized, and able to manage multiple tasks effectively.Good communication, coordination, and interpersonal skills.Able to work independently in a fast-paced environment.BenefitsDo you have what it takes to succeed in a fast-paced and intense environment? Do you thrive on challenges? Do you want to bring innovative ideas to life? Are you keen to abandon the status quo, try new things, embrace failures as lessons, recover fast, yet always pursue excellence?If so, you are the one we are looking for. JOIN US and let’s grow together.Championing Diversity, Equity and InclusionLUXASIA aspires to build a One Team of talents that reflects the diversity of the communities in our operating markets. LUXASIA is committed to providing equal employment opportunities to all individuals, regardless of their race, colour, religion, gender, sexual orientation, age, disability, nationality or ethnic origin, cultural background, social group, marital status, or any other characteristics as provided by law. To explore other careers opportunities, visit our careers page . If you have a question for us, please drop us an email here.We regret to inform you that only shortlisted candidates will be contacted. Thank you.Recruitment Privacy NoticeBy proceeding with your application, you confirm that you have read LUXASIA's recruitment privacy notice and consent to the LUXASIA group collecting, processing and disclosing your personal data for purposes specified in the notice. Note To Staffing AgenciesPlease DO NOT contact LUXASIA’s employees or Talent & Excitement (T&E) team in an attempt to present candidates for our roles. LUXASIA has our own panel of appointed agencies that we work with. Any agency who is interested to work with us must obtain prior written approval from LUXASIA’s T&E team before you submit candidates’ resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. LUXASIA will not pay a fee to any Agency that does not have such agreement in place. Thank you for your understanding.

Job Responsibilities

• Create and process Purchase Requisitions (PR) and Purchase Orders (PO) for brands under LUXASIA, BEAUTY SCENT, LEAP, and ABS.
• Maintain and update PR & PO tracking records, including cost allocation and finance reporting.
• Manage master data setup and maintenance, including vendor creation, customer codes, and cost center setup across multiple business entities.
• Prepare and update monthly sales reports for two business groups.
• Verify and validate commission calculations for office staff and Beauty Advisors (BAs).
• Support ongoing e-invoicing projects by ensuring accurate vendor and customer information updates.
• Compile, reconcile, and manage corporate credit card expense documentation.
• Coordinate with internal departments to ensure timely and accurate execution of operational and administrative processes.

Requirements

• Diploma or Degree in Business Administration, Finance, Accounting, or a related field.
• 1–3 years of relevant working experience is preferred.
• Proficient in Microsoft Excel and Microsoft Office applications.
• Detail-oriented, organized, and able to manage multiple tasks effectively.
• Good communication, coordination, and interpersonal skills.
• Able to work independently in a fast-paced environment.

Benefits

Do you have what it takes to succeed in a fast-paced and intense environment? Do you thrive on challenges? Do you want to bring innovative ideas to life? Are you keen to abandon the status quo, try new things, embrace failures as lessons, recover fast, yet always pursue excellence?

If so, you are the one we are looking for. JOIN US and let’s grow together.

Championing Diversity, Equity and Inclusion

LUXASIA aspires to build a One Team of talents that reflects the diversity of the communities in our operating markets. LUXASIA is committed to providing equal employment opportunities to all individuals, regardless of their race, colour, religion, gender, sexual orientation, age, disability, nationality or ethnic origin, cultural background, social group, marital status, or any other characteristics as provided by law.

To explore other careers opportunities, visit our careers page . If you have a question for us, please drop us an email here.

We regret to inform you that only shortlisted candidates will be contacted. Thank you.

Recruitment Privacy Notice

By proceeding with your application, you confirm that you have read LUXASIA's recruitment privacy notice and consent to the LUXASIA group collecting, processing and disclosing your personal data for purposes specified in the notice.

Note To Staffing Agencies

Please DO NOT contact LUXASIA’s employees or Talent & Excitement (T&E) team in an attempt to present candidates for our roles. LUXASIA has our own panel of appointed agencies that we work with. Any agency who is interested to work with us must obtain prior written approval from LUXASIA’s T&E team before you submit candidates’ resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. LUXASIA will not pay a fee to any Agency that does not have such agreement in place. Thank you for your understanding.

LUXASIA is the leading beauty omnichannel distribution platform of Asia Pacific that has successfully enabled brand growth for more than 120 luxury beauty brands. Our integrated brand-building capabilities include luxury retail, online commerce, consumer marketing, and supply chain management. Since 1986, the company has partnered the world’s finest brands, such as Aveda, Bvlgari, Calvin Klein, Diptyque, Hermes, La Prairie, Montblanc, and SK-II. We have also established Joint Ventures with the likes of LVMH Group, Elizabeth Arden, Puig, Yves Rocher, and By Terry. At the core of our business is a diverse and dynamic #OneTeam of 2000 talents that shapes the face of luxury beauty, and delights consumers daily across our growing footprint of 15 markets. Come join us now. Why Join Us? At LUXASIA, we believe there is beauty within every talent – that is you. We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific, and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you the automony but not without guidance and geniune care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling.To find out more about LUXASIA career opportunities? Please visit our careers page @ https://www.luxasia.com/careers/ If you have a question for us, please contact us at https://www.luxasia.com/contact/Did we get you excited? You can learn more about us:> LinkedIn> Instagram: @luxasia

LUXASIA is the leading beauty omnichannel distribution platform of Asia Pacific that has successfully enabled brand growth for more than 120 luxury beauty brands. Our integrated brand-building capabilities include luxury retail, online commerce, consumer marketing, and supply chain management. Since 1986, the company has partnered the world’s finest brands, such as Aveda, Bvlgari, Calvin Klein, Diptyque, Hermes, La Prairie, Montblanc, and SK-II. We have also established Joint Ventures with the likes of LVMH Group, Elizabeth Arden, Puig, Yves Rocher, and By Terry. At the core of our business is a diverse and dynamic #OneTeam of 2000 talents that shapes the face of luxury beauty, and delights consumers daily across our growing footprint of 15 markets. Come join us now.

Why Join Us?

At LUXASIA, we believe there is beauty within every talent – that is you.

We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific, and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you the automony but not without guidance and geniune care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling.

To find out more about LUXASIA career opportunities? Please visit our careers page @ https://www.luxasia.com/careers/

If you have a question for us, please contact us at https://www.luxasia.com/contact/

Did we get you excited? You can learn more about us:

> LinkedIn

> Instagram: @luxasia