Administration Officer

Job description

Serve as the first point of contact for clients, visitors, suppliers and employees, handling inquiries via phone, email and in person professionally and efficiently. Manage incoming and outgoing mail, courier services and sample logistics, ensuring accurate tracking, distribution and documentation. Support office administration, including document control, records management, archive and store administration, ensuring proper storage and traceability of company assets and records. Coordinate facility and vendor services, including security, cleaning, maintenance, utilities, office supplies and contract administration. Support purchasing and payment processes, including purchase requests, invoices, expense documentation, petty cash and cash collection activities in accordance with company procedures. Assist with equipment logistics, meetings, company events, customer visits and other administrative activities to ensure smooth day-to-day operations. Prepare and consolidate operational reports and administrative records while ensuring compliance with SGS policies, security requirements and internal procedures. Provide cross-functional administrative support to Business Units and corporate functions, including Finance, Human Resources and Operations teams. College or University graduate. Minimum 2 years of experience in administration, reception, office support, facilities coordination or related roles. Strong communication and customer service skills with the ability to interact professionally with internal and external stakeholders. Working proficiency in English for daily business communication. Good command of Microsoft Office applications (Word, Excel, Outlook and PowerPoint). Well-organized, detail-oriented and service-minded, with the ability to manage multiple priorities and maintain accurate records. Location: Tan Binh Lab - Lot III/21, 19/5A Street, Tan Binh Industrial Zone, Ward Tay Thanh, Ho Chi Minh City. WHY JOIN SGS? At SGS, you don’t just join a company — you join a global community of experts shaping a safer, smarter and more sustainable world. Here’s what you can expect when you grow your career with us: 🌏 A truly global environment – collaborate with international teams and be part of SGS’s worldwide network ⚖️ Work-life balance – enjoy 18 days of annual leave plus 1 day of sick leave per month (up to 12 days per year) 💰 Competitive rewards – including a 13th-month salary and year-end performance bonus 🌱 Sustainability in action – contribute to a company where sustainability is embedded in our operations and client solutions 🎓 Continuous learning & development – build your capabilities through structured learning programs and hands-on experience 🚀 Career mobility – develop your career locally and explore opportunities across SGS’s global network 💙 Well-being & employee benefits – access health and well-being programs, employee engagement activities and exclusive benefits available to SGS employees BRING YOUR WHOLE SELF TO WORK At SGS Vietnam, we believe that diversity fuels innovation and drives stronger outcomes. We are committed to building an inclusive workplace where people of all backgrounds, experiences and perspectives are respected, valued and empowered to succeed. We welcome applications from individuals of all ages, abilities and communities, and we are dedicated to creating equal opportunities for everyone. By embracing diversity and inclusion, we continue to foster a workplace that is collaborative, forward-thinking and truly representative of the communities we serve. Company Description SGS is the world’s leading Testing, Inspection and Certification company — the global benchmark for quality and integrity. With over 140 years of global expertise and a presence in Vietnam since 1989 , SGS Vietnam supports businesses in meeting international standards and achieving sustainable growth. Today, we operate a nationwide network of 10+ offices and laboratories , supported by over 1,600 professionals delivering trusted solutions across diverse industries. Our services and laboratories are aligned with internationally recognized standards and accreditations, ensuring compliance with both local and global requirements. WHY JOIN SGS? At SGS, you don’t just join a company — you join a global community of experts shaping a safer, smarter and more sustainable world. Here’s what you can expect when you grow your career with us: 🌏 A truly global environment – collaborate with international teams and be part of SGS’s worldwide network; ⚖️ Work-life balance – enjoy 18 days of annual leave plus 1 day of sick leave per month (up to 12 days per year); 💰 Competitive rewards – including a 13th-month salary and year-end performance bonus; 🌱 Sustainability in action – contribute to a company where sustainability is embedded in our operations and client solutions; 🎓 Continuous learning & development – build your capabilities through structured learning programs and hands-on experience; 🚀 Career mobility – develop your career locally and explore opportunities across SGS’s global network; 💙 Well-being & employee benefits – access health and well-being programs, employee engagement activities and exclusive benefits available to SGS employees. BRING YOUR WHOLE SELF TO WORK At SGS Vietnam, we believe that diversity fuels innovation and drives stronger outcomes. We are committed to building an inclusive workplace where people of all backgrounds, experiences and perspectives are respected, valued and empowered to succeed. We welcome applications from individuals of all ages, abilities and communities, and we are dedicated to creating equal opportunities for everyone. By embracing diversity and inclusion, we continue to foster a workplace that is collaborative, forward-thinking and truly representative of the communities we serve. SGS is the world’s leading Testing, Inspection and Certification company — the global benchmark for quality and integrity. With over 140 years of global expertise and a presence in Vietnam since 1989 , SGS Vietnam supports businesses in meeting international standards and achieving sustainable growth. Today, we operate a nationwide network of 10+ offices and laboratories , supported by over 1,600 professionals delivering trusted solutions across diverse industries. Our services and laboratories are aligned with internationally recognized standards and accreditations, ensuring compliance with both local and global requirements.